Fredericton Intercultural Centre: Job Opening

Position Title: Administrative Coordinator (for after hours)

Overview of Responsibilities:
This position is responsible for looking after the building and the activities after hours and over
the weekends. It requires a mix of security, customer service and administrative skills plus a thoroughly
ingrained self-regulating attitude.
Functions & Responsibilities:
1. Administration
a. Respond to after hours and weekend inquiries
b. Sort and deliver incoming and outgoing mail/ messages
c. Maintain and regularly update booking schedule
d. Calculate rentals as per the terms of booking and, if required, issue invoices
2. Building Management & Safety
a. Open and close the building ensuring procedures for doing so are followed,
especially after hours and over the weekends
b. Promptly report and, if safely possible, resolve any safety hazards
c. Report to Facilities Manger all issues regarding regular and emergency building
maintenance, as observed during the shift
d. Monitor and manage lights, cleanliness, security and temperature during the shift
e. Implement the check-in system for after-hours and weekend visitors and renters
3. Customer Service
a. Greet visitors and guide them to their booked spaces with tact and professional
courtesy
b. Be professional and pleasant in ensuring that renters use their booked spaces within
their agreed terms and time
c. Help set-up and pack-up events and activities, when required
4. Other functions
As and when required


Reports To: Operations Director (May change as more position as created and/ or filled)
Qualifications: Post-secondary education with concentration in business, economics, finance,
management or accounting within last four years
Experience: At least one year in public service, hospitality or management settings
Skills set: basic accounting, multi-tasking, office procedures, customer service, scheduling and effective
communications skills.
This position requires most of the work after hours and during weekends and may frequently involve
some physical work. It may also often require working alone in the building at evenings or at nights.
To Apply: Please submit Resume & Cover letters to john@fic-cif.ca
Deadline: 11:59PM Sunday, September 21
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