Artificial Turf Program 11182014
Artificial Turf Program 11182014
MontgomeryCountyPublicSchools
ArtificialTurfFieldProgramCharter
Purpose:Tocreateasustainableprogramfortheinstallation,management,maintenance,replacement,
anduseofartificialturffieldsatallMontgomeryCountyPublicSchoolHighSchools.
GoverningPolicies/Regulations:
PolicyABA,CommunityInvolvement
PolicyCNE,FacilityImprovementsNotFundedbyMontgomery
CountyRevenue
PolicyCND,SchoolrelatedFundraising
RegulationKGARA,CommunityUseofPublicSchools
WorkBreakdownStructure:
1.0 FormCommittee
1.1 DevelopCommitteeCharter
1.1.1 Definemission/purpose
1.1.2 Defineauthority/responsibility
1.1.3 IdentifyPotentialCommitteeMembers
[Link] MCPS(AthleticsProgramDirector,SchoolBasedAthleticDirector
Representatives,DepartmentofFacilitiesManagementstaff)
[Link] MontgomeryCountystaff(CountyCouncilstaff, CUPF representative,
and County Executive staff)
[Link] MCCPTA representative andBoosterClubsrepresentative
[Link] MCPS Education Foundation representative
[Link] Local jurisdictions (Gaithersburg, Rockville, Takoma Park), M-NCPPC
Department of Parks representative
[Link] Sports Organization representatives
1.1.4 Outlinecommitteeworkscopeandprocess
1.1.5 Developprojecttimeline
1.1.6 CreateCommunicationManagementPlan
2.0 ArtificialTurfProgramCommittee
2.1 DataCollectionandPreparation
2.1.1 Evaluatecurrentprogram
[Link] IdentifyHighSchoolfieldswithandwithoutturf(19Schoolsgrass,6turf)
[Link] Identifyprojectsinplanning,design,andconstruction
[Link].1 Wheaton/EdisonHS(FY2018Completion)
[Link].2 SenecaValleyHS(Completion2020)
[Link].3 BethesdaChevyChaseHS
[Link].4 PoolesvilleHS(FY2017planning,FY2023Completion)
[Link] Define/confirmcurrentfieldcriteria
[Link].1 Usepatterns(hours,days,availability,CUPFrental)
[Link].2 Productevaluations(turfsurface/infill)
[Link].3 Fieldmaintenancepracticesandcosts
2.1.2 Researchotherjurisdictionsandschooldistrictsmodels
[Link] Number/fieldtypes
[Link] Fundingstrategies/partnershipmodels
[Link] Feesandrevenue
[Link] Useschedulesandpatterns
[Link] Mostcurrentandbestpractices
2.2 CommitteeReport
2.2.1 Gather/organizedataandcommitteefeedback
2.2.2 Outlineanddraftreport
2.2.3 Committeereviewsandcommentsondraft
2.2.4 Finalizeandeditreport
2.2.5 PublishreportforBOEreview
2.2.6 PresentreporttoBoardofEducation
3.0 BoardofEducationApproval
3.1 Approvalprocess
3.1.1 BriefBOEonprocess
3.1.2 Review/discussreportrecommendationswithFiscalManagementCommittee
3.2 DevelopImplementationplan(includedinTurfFieldCommitteereport)
3.2.1 Outlineimplementationplanscope
3.2.2 Determine/definebudget/financialplan
[Link] Identifyfunding/financingmechanisms/options
3.2.3 Developprogramimplementationschedule
[Link] Identifylowhangingfruit(schoolsinplanning/design/and
construction)
[Link] Identifypotentialpartnershipopportunities
[Link] Identifychallenges,obstacles,andopportunitiesforimplementation
[Link] PresentimplementationplantoBOE
[Link] Receiveapproval
3.2.4 DetermineapplicabilityofCountyExecutiveandCountyCouncilapprovalsbased
uponoptions
3.3 PoliciesandRegulations
3.3.1 Draftand/orupdateasnecessary,policiesandregulationstosupportprogram
3.3.2 Reviseeducationfacilitystandards
3.3.3 PresenttoFiscalManagementandPolicyCommittees
3.3.4 ReceiveBoardofEducationApproval
4.0 ProgramManagement
4.1 TurfReplacementFund
4.2 ConstructionContracts
4.3 Leasing/Partnerships
4.4 MaintenanceContracts
4.5 Performancemeasurementandbenchmarking
