Communication

Skills

For example:
Imagine three managers working in an office building .
The first is all alone but is nevertheless yelling for a
subordinate to come help. No one appears,but he
continues to yell.

 The second is talking on the telephone to a

subordinate , but he static on the line causes
misunderstanding to subordinate if he usually takes
manager's order by telephone because of noice or
miss interpreted words.

 The third manager is talking in her office with a

subordinate who clearly hears and understands what
is being said.As we saw the three mangers are
attempting to communicate but with different results.
Do you think any of our three managers communicate??

Outcome of Effective
communication

Interpersonal Relation Satisfaction.

Work Motivation.
Get the responses you want.
Gain other departments cooperation to
implement ideas .
Improve work enviroment.

Communication Process

LISTENING SKILLS
Listening does not mean shutting your
mouth and opening your ears!
That is HEARING...!
Good listener participates actively in
the
information exchange.

Listening Skills
You must be able to listen attentively

ACTIVE LISTENING
IS A SKILL CONSISTS OF
Reflecting back to the speaker
a statement of what you think
you heard

How to be an active listener ??

Start by Understanding Your Own
Communication Style.
Think before speaking.
Pay attention to speakers .
Use Nonverbal Communication .
Give Feedback.
Use Question Techniques.

Improving Your Listening Skills

1. Ask yourself "What new things
can I learn from this person?"
2. There is no such thing as an
uninteresting subject.
3. There are only uninterested
people ..!
4. Make sure you have paper
and pencil.
5. Move away from distraction.

In order to minimize
"interference" in your
communication with your
customers and to get the
"high quality" information.
You must develop your
questioning skills.

Communication Barriers
Individual barriers

Organizational barriers

Individual barriers
Conflecting inconsistent cues.
Credibility about the subject .
Reluctance to
communicatePoor listening
skills.
Predispositions about the
subject.

Organizational barriers
Semantics.
Status or power differences.
noise.
Overload.

How to Remove
Barriers??

How to Remove Barriers??

Problems with communication can pop-up in
different stage :
Sender...
Message...
Channel...
Receiver...
Feedback...
Context...

Forms of
Communication

Communication Form

Verbal

Non-Verbal

Verbal Communication
Verbal Communication occurred
by using words.
.Ensure Your Words Are Always
Understood.

Non-Verbal Communication
Non-Verbal Communication is a
communication exchange that does
not use words or may use words to
carry more meaning than the strict
definition of the words themselves .

Non-Verbal Communication
Eye Contact.
Voice Control.
Body Language.
Posture.

UNDERSTANDING MESSAGES
Even if someone decides
to say nothing they are still
communicating.

Sometimes the silence

speaks louder than words.

UNDERSTANDING MESSAGES
Research has shown that when
someone has given a spoken message,
only 7% of the listener understanding
and judgment of the message comes
from the words themselves, 38% from
the way the message was spoken
(accent, tone, inflection etc.) and 55%
from the speaker body language (facial
expressions, eye contact etc.)

Communication Form

Vertical

Horizontal

Vertical Communication
Manager

Subordinate Subordinate

Horizontal Communication

Manager

Subordinate Subordinate

Communication Form

Oral

Written

Oral Communication
Oral communication takes
place in face-to-face
conversation, group
discussion , telephone
call,etc

Written Communication
Written communication can
be achieved by different

ways like business letter ,

memos , e.mail ,..and

convey resume.

What about meeting??

Meeting is a mean of
communication may
need all mentioned
forms of cmmunication.
All levels of managers
often arrange meeting.

How to run an effective meeting??

Meetings are wonderful tools for generating
ideas and managing group activity BY:

Good Preparing.
Managing a Meeting.
Time Keeping.
Issuing Minutes.

Communication and Interpersonal

Skills
Improve your people
skills and workplace
communication
techniques through
interpersonal skills
training
will help you build
cooperation across your
entire organization.

How to make a great impression??

It takes just a quick glance, maybe
three seconds, for someone to
evaluate you when you meet for the
first time.

Be on Time
Be Yourself, Be at Ease
Present Yourself Appropriately
A Winning Smile
Be Open and Confident
Be Positive
Be Attentive

Electronic Communication
E.mail is one of the most
benefiicial tool of cmmunication .

Use Headlines.
Make One Point per Email.
Specify the Response You Want.
Be a Good Correspondent.

Golden Tips of communication

1. Don't take another person's reaction or
anger personally.
2. Don't have to have all the answers.
3. Respond (facts and feelings); don't react
(feelings) .
4. Understand that people want to feel
heard more than they care about
whether you agree or not.

Golden Tips of communication

5-Remember that what someone says and
what we hear can be amazingly different!
6-Acknowledge inconvenience or frustration
and offer a timeline, particularly if you
need someone else's cooperation.
7-Look for common ground instead of
focusing .
8-Remember that change is stressful for
most people .

Golden Tips of communication

9-Work to keep a positive mental
focus.
10-Improve your listening skill .