GOVERNMENT OF INDIA/ BHARAT SARKAR

MINISTRY OF RAILWAYS/ RAIL MANTRALAYA

(RAILWAY BOARD)

No. 2013/SCC/3/8

07th October , 2013

The General Managers & equivalent,

Zonal Railways, PUs, etc.

Sub : Procedure for writing of Annual Performance Assessment

Reports (APARs)

Ministry of Railways have revised the procedure for writing of APARs of

Group 'A' and Group 'B' officers. The detailed guidelines are given in the
enclosure to this letter. The revised procedure may be followed for the APARs
to be written for the year ending March 2014 onwards.
2.
This supersedes Secretary's D.O.letter No.90/289-B/Secy/Admn dated
07.03.1990.

DA-As above.
(MS Me ra)
Adviser (Confdl.)
Railway Board
Ph. - 23303274

Copy to:
1.

PS/MR, PS/MSR(A), PS/MSR(K)

2.

CRB, FC, ME, MT, MM, MS, ML, Secretary, DG(RHS), DG/RPF.

3.

Railway Board website.

A. Railway Board
ACRs of officers in
various grades
a) upto senior scale

Reporting
Authority
Immediate Superior
in JAG/ SAG

b)

JAG/ selection
Grade

Immediate Superior
in SAG and above

DG/Adviser/
Functional
Board Member

Functional Board
Member

c)

Executive Directors
/ Joint Secretaries

Functional
Board Member/
CRB

MR

d)

Adviser / Additional
Members

Adviser/AM/ DG/
Secretary/
Functional Board
Member
Functional Board
Member

MR

MR

e)

Secretary/Railway
Board

CRB

MR

MR

f)

DG -RPF 8& RHS

MS

CRB

MR

g)

Board Member

CRB

MR

MR

h)

CRB

MR

MR

MR

Reviewing
Authority
Executive
Director/ DG/
Adviser

Accepting
Authority
Executive
Director/DG/Adviser

Security Department

' IG/DG (RPF)

DG (RPF)

i)

Assistant Officers

Immediate Superior

ii)

Sr. Scale Officers

do

do

iii) JA/ Selection Grade

IG

DG (RPF)

Functional Board
Member

iv) DIG/RPSF and

IG/RPF / Additional
DG

DG(RPF)

Functional
Board
Member

MR

do

B. Zonal Railways
ACRs of officers in
various grades

Reporting
officer

Reviewing officer

Accepting
officer

i)

Assistant Officers

a)

In Divisions

Immediate
superior

DRM

CHOD / PHOD

b)

At HQRs

Immediate
superior

Concerned SAG
Officer

CHOD / PHOD

ii)
a)

Senior Scale
In Divisions

Immediate
superior

DRM

CHOD / PHOD

b)

At HQRs

Immediate
superior

Concerned SAG
Officer

CHOD / PHOD

iii)

JAG/Selection
Grade
In Divisions
At HQRs

DRM
Immediate
superior in SAG

CHOD / PHOD
CHOD / PHOD

GM
GM

CHOD / PHOD

GM

GM

CHOD / PHOD

GM

Functional
Board Member

Functional Board
Member with
countersigning
remarks by CRB
CRB
AGM & GM
GM with
countersigning
remarks by CRB

MR

CRB
Functional Board
Member with
countersigning
remarks by CRB
CRB/MR

MR
MR

a)
b)

iv)
a)

b)

SA Grade
Non coordinating
HODs with less
than 23 years of
completed service in
Group 'A'.
Non Coordinating
HODs with more
than 23 years of
service in Group 'A'

c)

PHODs/ CHODs

GM

d)
e)
f)

SDGMs & CSOs

ADRMs
DRMs

GM
DRM
AGM

v)
a)
b)

AGMs
CAOs

GM
GM

vi)

GMs

Board Member/
CRB

MR
CRB
MR

MR

...
2

B. Production units and construction organisations

a)

upto senior scale

b)

JAG/selection
Grade
SAG officers with
less than 23 years
service in Group

c)

Immediate
Superior
concerned HOD

HOD/PHOD

GM/Head of unit

GM/Head of unit

GM/Head of unit

PHOD

GM/Head of unit

GM/Head of Unit
(where
report
is
initiated by PHOD)
Functional
Board
Member
(where
report is initiated by
GM/Head of unit)
Functional
Board
Member

GM/Head of unit/
Functional Board
Member in Case
the ACR is initiated
by GM/ HOU
Functional Board
Member/ C.R.B

d)

SAG officers with

23 years or longer
service in Group 'A'

PHOD/GM/Head
of Unit

e)

CHODs/ PHODs

GM/Head of unit

MR

C. Railway Electrification
a)

upto senior scale

Immediate
Superior

HOD

CPM

b)

JAG/ selection
Grade

Immediate
Superior in SAG

CPM

GM/RE

c)

SAG officers with

less than 23 years
service in Group 'A"

CPM/PHOD

GM/RE

GM/RE/Function
al Board Member
in case the ACR is
initiated by
GM/Head of unit.

d)

SAG officers with

23 years or longer
service in Group 'A'

CPM/PHOD

GM/RE

FC for IRAS and

ML for other
Departments/CRB

e)

CPM/PHOD

GM/RE

FC for IRAS and ML

for other Departments

MR

a)

D. Teaching institutions
upto JAG officers
Head of
not reporting
Discipline
directly to Director
of Institute or DG

Director/DG

Director/DG

Functional Board
Member

b)

upto JAG officers

Director/DG
reporting directly to
Director/DG

Director/DG/Functional
Board Member

c)

SA Grade officers

Functional Board
Member

d)

Director/ DG

a)

E. RDS
upto senior scale

do

Functional
Board Member

CRB

do

MR

Immediate
Superior

Director concerned

Director
concerned

b)

JAG/ selection
Grade

Immediate
Superior in SAG

DG/RDSO

DG/RDSO

c)

Directors

ED

DG/ RDSO

Functional Board
Member

d)

ED

Senior ED

DG/ RDSO

Functional Board
Member

e)

Senior ED

DG/RDSO

Functional Board
Member

CRB

1)

DG/ RDSO

CRB

MR

MR

F. Security Department
On Railways
i)

Assistant Officers

a)

In Divisions

Immediate
superiors

DRM

CSC

b)

at HQRS

do

Dy. CSC/CSC

GM

ii)
a)

Senior Scale
In Divisions

Immediate
Superior/DRM*

DRM/CSC*

GM

b)

at HQRS

Dy. CSC

CSC

GM

iii)

JA Grade/Selection Grade

a)

In Divisions

DRM

CSC

GM/DG (RPF)

b)

at HQRS

Immediate Superior

CSC

do

iv)

Principal,
Training
School/LKO and
DIG other than
CSC
CSC

CSC

GM/DG(RPF)

Functional Board
Member

GM

DG(RPF)/Functional
Board Member

MR

v)

(*) If immediate superior is other than DRM

G. Railway Recruitment Board

i)

Chairman

M.S.

CRB

MR

ii)

Chairman upto
the rank of SAG
Member Secretary
(in JAG)
Assistant
Secretary

EDE(RRB)

AM (Staff)

MS

Chairman/RRB

EDE(RRB)

AM (Staff)

Member Secretary

Chairman/RRB

EDE(RRB)

iii)
iv)

..

' \trio _
5

1)

H. Medical Department
upto senior scale

a)

in divisions

b)
ii)
a)

at HQRS
do
JA/Selection Grade
In Divisions
HOD**/DRM

b)

at HQRS

iii)
a)

SA Grade Officers
Non Coordinating PHOD
officers

b)

PHODs

Immediate Superior

Immediate Superior

GM-views of
DG/RHS to be
recorded in parallel
to GM's comments

HOD and DRM

PHOD

HOD and PHOD

GM

DRM and PHOD**

GM/Head of unit

do

Do. For JAG

officers with 3
years or more
service, views of
DG/RHS will also
be recorded in
parallel to the
comments of
GM/Head of Unit.
Where there is
difference of
opinion between
the DG/RHS and
GM/Head of Unit,
the ACRs will be
put up to Member
Staff.

GM-views of
DG/RHS to be
recorded in parallel
to GM's comments

Functional Board
Member

Functional Board
Member

MR

(**) If CHS is In-Charge of Divisional Hospital

N. - NI