CITY OF CARMEL-BY-THE-SEA

Council Report
January 6, 2015
To:

Honorable Mayor and Members of the City Council

From:

Douglas J. Schmitz, City Administrator

Subject:

City of Carmel-by-the-Sea City Council Goals for FY-2015

(proposed)

RECOMMENDATION(S):
Discussion and adoption.
EXECUTIVE SUMMARY:
In preparing the recommendations for goals for calendar year 2015, the following
documents were utilized:

2014-15 CIP list which evolved from the December community forum;
The recommendations received from the Historic Resources Board and the
Planning Commission;
The CIP FY 2014-15 summary sheet distributed at the December forum
containing headings for Vehicles/Equipment Completed or Underway and No
Action to Date.

I also considered how many projects are already underway the organization could
reasonably continue to be pursue to completion, and how many unstarted and new
projects the organization could undertake if the existing vacant positions are filled in
early 2015. I have not listed on the 2015 proposed goals the recommendations of the
HRB or the Planning Commission because: (1) the HRB recommendation is not staff
time intensive; (2) of the Planning Commissions two recommendations, one is already
in the CIP for 2014-15 (IT Plan/Website) and the North Dunes Habitat Management
Plan is a key policy decision for the Council. Staff will adjust priorities based on
Council's decision on the Plan.
From the December community forum, I focused on the Top Ten goals identified.
There was a drop off in support between number ten, 100th Anniversary Planning, and
the next item, Community Outreach-Communications. The first ten topics are more
tightly bunched. I have added an eleventh heading; Facilities and Parks since many of
the 2014-15 projects deal with our assets.
Some of the CIP 2014-15 projects are tied to other projects and will not be pursued until
a decision is finalized by Council on one of the matters. There are some current efforts
underway that should await the outcome of other undertakings before proceeding with
the listed CIP project. As examples, the Shoreline Signage project should not be
implemented until a decision on beach fires (Beach Fire Baskets being a CIP project) is
City Council Meeting of January 5, 2015
Page 217

Agenda Item: 8.D

Page 1

rendered. Water Conservation Projects should not proceed until the Mayor's recently
established committee on water conservation options provides its recommendations.

ANALYSIS/DISCUSSION:
FISCAL IMPACT: None
Budgeted (yes/no)

Funding Source( general fund , grant,

state)

PREVIOUS COUNCIL ACTION/DECISION HISTORY:

ATTACHMENTS:
1. Recommendations from HRB and Planning Commission
2. 2015 Goals Proposed
3. CIP FY 2014-15 Summary Sheet
4. Draft Summary of Work Study from the December Community Forum

APPROVED:
.;

Date:

3/ ])eG. If:

Douglas J. Schmit

City Council Meeting of January 5, 2015

Page 218

Agenda Item: 8.D

Page 2

Attachment 1
GOALS 2015
BOARDS-COMMISSIONS
HISTORIC RESOURCES BOARD
To consider (and provide funding for) seeking State Historical Landmark status for the
Forest Theater. This could be under the umbrella of the Forest Theater renovations, or
could be a separate, new initiative.
PLANNING COMMISSION
1) The review and possible revision to the North Dunes Habitat Management Plan
was identified as a separate project under Implementation of the Shoreline
Management Plan initiative. It was recommended that this be called out
separately and addressed in 2015.
2) The need to update the Citys Website was identified as the highest priority
component of the IT Plan and something that should be addressed in 2015.

Agenda Item: 8.D

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City Council Meeting of January 5, 2015
Page 219

Attachment 2
GOALS 2015
From December Workshop
Top Ten (10) and Facilities and Parks
(u) - Underway
DAY-TO-DAY OPERATIONS

Fill Existing Vacant Positions (15) (u)

Fill Positions that Become Vacant in 2015 within four months except
Management (six months)
Initiate Asset Inventory Update
Outsource Payroll and HR Functions (u)
Establish Contract Management and Control Program (u)
Commence Update of Personnel Ordinance
Commence Update of Purchasing Ordinance
Commence Updating of Policy Manual (multi-year effort)
Create an Equipment Replacement Fund as Part of the 2015-16 Budget

BEAUTIFICATION

Make Council Decision on Beach Fires

Continue adopted CIP 2014-15 Projects pertaining to Beautification
o Ocean Avenue Medians
o Urban Forest Rehab (u)
o Trash Can Refurbishment (u)

SHORELINE MANAGEMENT/FOREST PLAN

Continue adopted CIP 2014-15 Projects pertaining to Beach, Shoreline and Forest
Shoreline Assessment (u)
Beach Stair Maintenance (u)
Dunes Restoration
Shoreline Signage
Del Mar Sidewalk Replacement
TRAILSPedestrian Safety, Lausen-Rio Park-Larson Field Pathway, Scenic Road
Pathway

Continue adopted CIP 2014-15 Projects pertaining to trails and pathways

o Mission Trail Entrance (u)
o Fourth Avenue Irrigation
Develop Options for Ocean/Junipero/Mountain View intersection

Agenda Item: 8.D

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City Council Meeting of January 5, 2015

Page 220

Resolve Eighth Avenue between Junipero and Mission Pedestrian Safety

Options

IT PLAN

Continue adopted CIP 2014-15 Project

o Initial focus on Webpage Update
o Hire IT Systems/Network Manager

FOREST THEATER PLAN (u)

Award Bid; Implement Triage (Phase I) construction; adopt Phase II plan; review
Master Plan concepts

SUNSET CENTER---THEATER DISTRICT & CAMPUS PLAN

Work with Sunset Center and CA&CC on creation of Theater District and Master
Plan for the Center

PARKING MANAGEMENT PLAN (PMP) (u)

Make Final Decision on Retention or Termination of Pilot Program; if decision is

to retain, address location and appearance of kiosks
Pursue other Council Approved parts of the PMP such as public usage of private
lots

EMERGENCY PLAN

Determine if Plan needs updating; if so, commence process of revising the plan

100th ANNIVERSARY PLANNING

Receive Report from Committee and Provide Feedback to Committee

Determine if Community and Council want a Centennial Project

FACILITIES AND PARKS 2014-15 PROJECTS

MTNP Invasive Plant/Tree Management (u = Permitting)

PD/PW Roof and Patio Replacement
Street and Roads Projects (u)
Sunset Center:
o Door Replacement
o Railings Replacement
o Roof
o Lantern
Agenda Item: 8.D
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City Council Meeting of January 5, 2015

Page 221

o Ramp
Bikeway Projects
City Hall Renovation
Park Branch Basement
Piccadilly Park Restrooms
Rio Park
Sidewalk Repairs
Water Conservation
o City Hall Cistern

Agenda Item: 8.D

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City Council Meeting of January 5, 2015
Page 222

Attachment 3

CIP FY 2014-15
December, 2014

Vehicles and Equipment

Digital Tree Database
F550 Chipper
Fire Engine Lease Purchase
GPS & License Plate Recognition
Hydraulics Stretcher
Kenswood Radio Purchase &
Encryption
Park Branch Library Return
Parking Scooter
Patrol Vehicles
Sunset Center Lighting Console

Completed or Underway
Beach Stair Maintenance
Del Mar Sidewalk Replacement
Forest Theater Renovation
Mission Trail Entrance
MTNP Invasive Tree Management

No Action To Date
Beach Fire Baskets
Bikeway Projects
City Hall Cistern
City Hall Renovations
Del Mar Pathway

Parking Management Study

PD/PW Roof and Patio
Replacement
Scenic Road Restrooms
Shoreline Assessment
Street and Road Projects
Sunset Center Door Replacement
Sunset Center Railings
Replacement
Sunset Center Roof
Tennis Court Renovation
Trash Can Refurbishment
Urban Forest Rehab

Dunes Restoration
Fourth Ave Irrigation
IT Plan
Ocean Ave Median
Park Branch Basement
Piccadilly Park Restroom
Rio Park
Shoreline Signage
Sidewalk Repair (Spring)
Sunset Center Planter
Sunset Center Ramp
Water Conservation
Projects

Agenda Item: 8.D

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City Council Meeting of January 5, 2015
Page 223

Attachment 4

DRAFT Summary of Work Study

December 1, 2014
Council Goals 2015
Goal Description
Day-to-Day Operations (personnel)
Beautification
Shoreline Management/Forest Plan
Trails Pedestrian safety, Rio Park,
Scenic Path
IT Plan
Forest theater Plan
Sunset Center theater district
Campus Plan
Parking Management
Emergency Plan
100th Anniversary Planning
Community Outreach
communications
CIP
Commercial Zoning & Guidelines
Water
PG&E
Flanders
New Projects
Volunteerism
Facilities Use Plan

Votes
11
11
10
10

Placement
1st
1st
2nd
2nd

7
6
6

3rd
4th
4th

5
4
4
1

5th
6th
6th
7th

1
1
0
0
0
0
0
0

7th
7th

Agenda Item: 8.D

Page 8
City Council Meeting of January 5, 2015
Page 224