Industry Visit Memorandums

Date, time
Dec 16, Tuesday

Dec 25, Thursday

2359
Dec 26, Friday

January 29th, Monday

January 7th

Me and Sherman
Volunteer
Email secretaries
Email blast
Write volunteer to-do
list
Close survey
Collect participants
information
Email participants
event details (map,
time, arrive 15 mins
before event,
transportation)
Email SIMTech
participants list (signup list) and ask for
contact of PIC and
details for the event
Collect participants
confirmation
Email volunteer
contact to SIMTech
Email volunteer
participants contact
and to-do list
Send email reminder
to participants
(Arrive 15 min before
event)

January 8th
2:00pm to 5:30pm

Jan 9th
Jan 10th

Receive participants
list

Print participants list

tentative
Arrive at 1:30pm
Wait until 1:55pm >>
text participants
havent arrived
Confirm participants
list

Email SIMTech for

feedback
AAR

Volunteer Memorandum
1. Arrive before 1:30pm (January 8th, Thursday)
2. Map
3. Participants contact list
4. Event arrangement
5. Contact of volunteers

6. Contact of SIMTech guide

Email for volunteers:
Hi Yi Mei, Xinyi and Edward,
Thank you so much for helping out! Here is a memorandum for
the visit to SIMTech.
The event will be held on Thursday, January 8th, 2015. The visit
will start at 2pm and participants have been notified to arrive 15
minutes earlier, so try to arrive around 1:40pm.
Here is a map guide.
(map)
The person in charge from SIMTech:
(contact)
A contact list of participants is attached below. Please call/sms
those havent arrived around 1:55pm. This may cost a bit for
communication. If you want a refund, please fill in the refund
form and ask Jessica/Edward/Me for signature.
Contact of volunteers:
Yi Mei 98182365
Xinyi 84047412
Edward 82968236
Here is a timetable for the event:
1:40pm
1:55pm
2:00pm
5:00pm
5:30pm
If anything, you can contact:
Caroline 98072045
Sherman 82285714
Thank you again for your effort!
Cheers,
Caroline, Sherman

Arrive, sign up participants (you

can print out the list of
participants)
Call/sms those who havent
arrived
Visit SIMTech innovation center
Networking/Sharing session
Event ends