BTEC 2012

.
Unit 1 The Online World

Name:

Lesson 8 Email
(Student Book B Pg 8 - 10)

Starter What is email short for?

Electronic mail.
1. Explain the store and forward system.
The sender and recipient(s) of an email message do not have to be online at the same
time. When one person sends a message, it is stored on an email server. It waits in store
until the recipient signs in, at which point the server forwards the message to them. The
system is known as a store and forward system . This is of great bene! t when sending
messages and documents to people in different time zones around the world
2. Explain the different fields highlighted in the picture below.

1.
2.
3.

1: where you enter recipients email addresses

2: email using the cc is (carbon copy) filed. Everybody who is entered into this filed will be visible to
everybodys email what is sent.
3: if you dont want to include a reception on an email but you dont want other people to see that the
email has been sent to them then you add them into the BBC (blind carbon copy) filed.
3. List five positive and negative aspects of using email.
Positive:

Negative:

1.Cost. Unlike the conventional

mail
system, there is no additional
cost to
the standard broadband charges
2. Webmail providers (including
Hotmail and Gmail) tend to store
emails on a remote provider,
meaning that you can access
them
anywhere via a web browser
3Having a record of the
correspondence between users

2.Privacy and security. People can

hack
into your emails and read material
which should not be available. Some
of that material may pose a risk to
your security, that of your employer
or even that of the nation.
3. Internet access. The fact that both
sender and recipient(s) have to have
email accounts can be a problem.
Some people do not have access to
the internet (or choose not to use it)
so you cannot assume that everyone
has an email account

A.Silver

BTEC 2012
.
Unit 1 The Online World

Name:

4. Explain the following email protocols used.

Acronym
SMTP

Protocol

Description

Simple Mail
Transfer Protocol

The internet standard used for sending messages across IP

networks in server-to server
transfers. Also used by email users to send a message to an
email server.
Used to retrieve emails from an email server over a TCP/IP
connection. This is the
most widely used email retrieval protocol. Normally users
download emails to their
local computer using POP3, deleting them from the email server
This is the other popular email retrieval protocol. Normally users
work on the
emails as they reside on the email server using IMAP and do no
download them.

Post Of! ce
Protocol 3
POP3
IMAP
IMAP

5. Use the space below to draw a diagram showing how email works. Use some of the key
terms you have learn.

A.Silver

BTEC 2012
.
Unit 1 The Online World

a.
b.

Name:

6. Explain how you would add an attachment to an email message. Use bullet points rather
than writing a sentence / paragraph.
Go to the Yahoo! homepage.
Log in to your Yahoo! email account. If you do not have a Yahoo! email account, create
one in order to send an attachment.
Click on the "Compose" button to create your email.
Write a message to the person whom you are sending the attachment and click the
"Attach Files" button located just above the text box
Click the "Browse" button to choose from the saved files on your computer. Yahoo! Mail
gives you five immediate file options, which makes it faster to attach files.
Choose the file you wish to send as attachment If the file you wish to send is not a saved
file on your computer, you must first save it.
Click "Attach Files" again and wait until the files are attached. Once you've chosen as
many files as you wish to send, click the "Continue to Message" button.
Click the "Send" command. The file has been sent.
What does BCC stand for and how does it work?
Who invented email?
(Blind Carbon Copy) -if you are sending them a Copy and you don't wish the
other recipients to see that you sent it to this contact
Email was invented by Ray Tomlinson in 1971. It was improved in 1972 to include

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