Modules:

FINANCEANDACCOUNTING
PURCHASE
SALES
SUGAR,MOLASSESANDOTHERBYPRODUCTSALES
MATERIALSMANEGEMENT
MANUFACTURING
PAYROLL
PROJECTMANAGEMENT
ExtraSHARESMANAGEMENT
ExtraSUGARCANEWEIGHING,BILLINGANDCANE
ACCOUNTING

2005- 2013 All rights reserved.

 Vouchers
Create/edit different types of vouchers
Define user-specific doc types for vouchers.
Fully customizable auto-numbering of Vouchers.
Attach notes, references, conditions, printing specs etc. to vouchers.
Authority based posting of vouchers.
Currency Management
Multi currency fully enabled.
Specify different currencies for vouchers/documents and for ledgers.
Statutory reports in Company's own currency.
Forex gain/loss*.
Specify exchange rate at entry level.
Accounting Groups and Ledgers
Unlimited Accounting groups/ledgers with unlimited levels.
Fully customizable statutory report settings.
Direct link with associates for auto-voucher creation.
Local/Global settings for branch-wise reporting.
Bank Cheques
Attach unlimited Cheques to any billing document including vouchers.
BRS cross-checking with different analysis reports.
Cheque printing with customized formats for each bank account.
Financial Reports
Trading, Profit and Loss, Income-expenditure statement, Balance
sheet, Receipt-payment, Cash flow, Funds flow, Ratio analysis, Trial
balance, statistics etc. with drill down capacity up to starting point.
Save the important Financial Reports and use them when required.
Budgeting
Multiple level budgets with master-slave configuration.
Specify budget(s) for Associates/Ledgers directly.
Fully drill-down analysis with comparison with actual figures.
Accounting Periods
Multiple accounting periods in financial year.
Period Locking and Closing.
Automatic balance forwarding.
Account types and Accounting Rules
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 Define account types for better analysis

Specify multiple accounting rules for Accounting groups and ledgers by
document type, transactions type, cobranch, coyear/period.
Rules can be automatically checked for multiple levels before posting
of vouchers.
Analysis
Multiple and customizable analysis options based on doc type, date,
ledger, group, transaction type, posted/unposted etc.
Different analysis types for analysis such as Regular, Advanced and
Extras based on authority.
Online Graphical/OLAP Analysis facility.
Direct integration with other modules
Vouchers can be automatically created from different billing documents
such as PO, SO, GRN, Indent etc. individually or in bulk.
Posting can be done from billing documents with option to create
voucher or not.
Stock valuation can be done by many methods such as LIFO, FIFO
etc. and can be posted directly to stock accounts any time.
Banking management
Manage multiple bank accounts for deposits, loans etc.
Specify periodical interest rates, account types, hypothecation
provisions (directly integrated to Inventory by stock rules) etc.
Create bank vouchers from above data and posting of bank vouchers.
Bank reconciliation statements with drill down capacity.

2005- 2013 All rights reserved.

 Purchase
Create purchase requirements and get all further documents get created based
on it.
Maintain a link to the base/referred document.
Create customized printing formats for documents such as Purchase Order.
Powerful, customizable analysis capability based on Supplier, Customer,
Products, Transaction Types, Profit/Loss, Purchase Amount, Receipts against
PO etc.
Create Purchase vouchers from PO/Supplier Bill
Manage Suppliers with their Products, Product codes, multiple addresses
Sales
Analyze customer requirements and get all further documents get created based
on it.
Maintain a link to the base/referred document.
Create customized printing formats for documents such as Purchase Order.
Powerful, customizable analysis capability based on Customer, Products,
Transaction Types, Profit/Loss, Sales Amount etc.
Create sales vouchers from SO/Sales Invoice.
Marketing*
Competitors portfolio management
Prospect and call tracking
Sales pricing management
CRM capabilities

2005- 2013 All rights reserved.

 Product Definition
Define unlimited Products and services as products.
Product will have Types, Sub-Parts, Groups, Aliases, Substitutes,
Characteristics, Stock Rules, Class, Category, Costing method, Price variation
specs etc.
Warehouse Management
Define unlimited Ware houses/bin locations with various types and multiple levels
Define stock rules for any bin location.
Analyze product wise stock qty and stock valuation for any bin location.
Stock Rules
Define multiple stock rules for each item
Stock rules can be defined for Items with Bin Location, Period, Transaction Type,
Stock Type etc.
Specify priority for stock rules to be checked while a transaction is executed.
Stock rules can be checked for any defined document.
Master Definitions
Define multiple units
Each unit can have multiple conversion factors with other units
Define multiple dimensions as Stock Type, Transaction Type etc. for better
analysis.
Inventory scheduling
Define multiple schedule within the same period for multiple products
Create schedule from PO, SO and other inventory documents
Analysis and comparison capacity with actual transactions
Schedule can be created for future also without any reference to current
documents
Tax Management
Any billable inventory related document can have multiple taxes for applicable to
whole document and three taxes for each line application for individual product
Multiple taxes with Tax on Product Line Amount, Tax on tax, on Sub Total, on Qty
etc.
Tax transactions with auto calculation of Tax Amounts per Product Line so that
correct effective amount of each Product Transaction.
Statutory Reports*
Applicable to Purchase, Sales, Inventory, Payroll etc. modules.
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 Linking with Tax Ledgers.

Interface
Delivery date and delivery place for each line entry
Lot/Serial No for each line entry and can have multiple lines for same item in a
document
Expiry date, Inventory and accounting due date for each line.
Customizable Reporting
Apply filters to displays and get the report according to filters.
Inventory Transactions
Customizable transaction types, stock types.
Each transaction has transaction and stock type.
Manage and Analyze stock based on stock type even for Sold/Customer Stocks
currently present in company premises.
Note the utilization location for material issues for better stock analysis.
Lot/SrNo for each transaction can be used for Lot based analysis.
Miscellaneous Adjustment and Inter-Warehouse Transfer
Reorder levels with customizable stock rules
Physical Inventory
Count slips/count tags
Misc. inventory count and adjustments
Maintain difference reason for physical counting
Count labels
Inventory Valuation/Costing
Different methods for inventory valuation such as FIFO, LIFO, Simple Average,
Weighted Average, Standard Cost etc.
Use other methods such as Actual, Average, Max and Min based on PO, SO,
Bills/Invoices etc.
Auto post valuation to accounting or create vouchers for valuation.

2005- 2013 All rights reserved.

 Work Orders
Manage multiple work orders
Auto create work orders based on sales orders.
Routing, Inventory schedules, manpower schedules for work orders*
Assign priority to work orders*
Manufacturing Scheduling*
Multiple levels with Master-Slave capacity
Manage production plans for multiple Work orders
Time-phased analysis
Production Documents*
Maintain production documents both internal and external (Required by Govt,)
Common user interface
DMR, RT 7C and RT 8C
Create Stock Journal Vouchers and update stock directly from DMR.
Material Requirement Planning
Powerful analysis capacity based on Production schedule.
Buffer stock management*
Forecast/planned document and transaction support.
Maintain inventory schedules by material requirements
Linking with Finance for financial availability analysis*
Bill of Materials
Define unlimited BOMs with multiple levels.
Multiple items in each BOM and Multiple BOMs for each item
Define BOM at the time of Inventory transactions and Work orders.

2005- 2013 All rights reserved.

 Quality Management*
Maintain quality control documents
Maintain quality policies
Customizable quality control restrictions in system data flow
Multiple customizable quality checking specifications and characteristics
Default quality values for specified characteristics
Quality Approval report at different stages.
Priority based quality rules
Maintain detailed information as per ISO quality procedures

2005- 2013 All rights reserved.

 Employees
Manage Employee related data like date of birth, Hire date, multiple addresses,
Dept/Section, Post/Grade, Wage and Pay Period etc.
Customizable salary mechanisms
System users and employee relationships
Multiple Photo/Identity records are possible
In/Out
Manage multiple In/Outs in a single day of employees.
Direct interface with RFID card reading devices.
Import daily/periodical data from card readers.
Support for exceptional In/outs
Timing and Billing
Manage daily/periodical attendance on day/shift basis.
Multiple work schedules
Attendance with reference to defined schedules with error checking
Multiple customized billing methods with flexible salary calculation periods
Multiple taxes, extra charges, allowances support
Auto accounting voucher creation
Leave management
Employee Portfolio Management*
Manage employee's full bio-data with revisions.
Multiple skill sets with skill based analysis capability.
Training*
Manage multiple training schedules
Training with reference to employee portfolio
Work Assignment and Scheduling*
Manage multiple work assignment and work schedules
Customizable and linked with In/Out and Timing and Billing.
Powerful analysis of work assignment with In/Out.
Work schedules based on shifts, production planning, work locations and
inventory availability
Manpower requirement analysis
Recruitment*
Recruitment policies
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 Recruitment policies linked with Portfolios and work assignments and production
planning
Multiple recruitment methods and recording of each stage data.
Performance Analysis*

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 Projects
Manage multiple projects in Company Branch
Project based employee work schedules, Inventory, Finance, manpower
requirement and availability analysis
Assign Project for any document in the system.
Project based financial reports for project-wise Profit/Loss.
Production planning for projects.

2005- 2013 All rights reserved.

 Cane Weighing
Fully automatic weighing
Both Online and Offline Weigh Slip Entry
Slip maintenance by up to 20 dimensions
Analysis by shift, day and periods
Cane Suppliers, H & T contractors
Manage Sugar cane suppliers, harvesting transporting contractors with multiple
types
Apply all the standard features as images, multiple addresses, notes, references
etc
Cane Billing
Fully customizable billing methods with different rates for each method with
unlimited installments capacity
Direct Payment is possible at the time of weighing
Create bills for user defined period at any time
Process bills and reports within seconds
Powerful Analytical capacity
Auto Voucher creation based on bills.
Customizable bill formats
Apply all the standard features as images, multiple addresses, notes and
references etc. to all bills.
Directly related with accounting and finance module.
Cane Registrations
Cane registrations with variety, maturity period, approx. cut date etc.
Powerful analysis by maturity date, villages, variety etc.
Customizable government required reports 2A, 2B, 2C etc.
Forecasting reports

2005- 2013 All rights reserved.

 Share Holders
Manage different type of share holders
Standard features applicable as images, notes etc.
Multiple addresses
Share Documents
Manage share documents as application for shares, share certificates etc.
Feature of posting of shares transactions for better control
Standard documents features as notes, references, status etc.
multiple transactions of different types of shares with multiple share holders in
single document
Directly related with accounting and finance
Customizable Share Certificates
Analysis based on share type, share holders type, period, amount, lot etc.

2005- 2013 All rights reserved.

 Use MS Excel for custom and intelligence reports

Directly access ERP data in MS Excel
Use Pivot table to create and customize reports
Set grouping, sorting and filters as per your needs
Available for all modules
No extra software needed except MS Excel.
Can also use Open Office Calc.
Use your preferred business analytics software to analyze data from ERP

2005- 2013 All rights reserved.

 Document Types
Create unlimited document types as per requirement.
Specify settings for printing etc. per document type.
Each document will have Notes, References, Conditions, Printing specs,
multiple approval levels and approvals, Status change log, images etc.
Customized characteristics can be applied.
Searching, Filter, Sorting and Listing for all document types separate from
analysis. On the screen customized filter, sort, find & replace capabilities.
Customized document conversion procedures. (e.g. convert purchase bills into
purchase vouchers.)
Templates
Set any document as a template and make multiple copies of the same.
Auto-numbering
Specify customizes numbering format with Prefix & Suffix for each document
type.
Set Auto or manual numbering.
Transaction Types
Create unlimited Transaction types as per requirement.
Customizable settings for billing, auto-voucher creation etc.
Department, Cobranch, Coyear, Project etc. as Additional dimensions for
documents.
Each record in the system has Created by, created timestamp, last modified
by, last modified timestamp etc. for Security and Tracing of changes.
Common interface for all documents.
User, Process, Cobranch based authentication. Each user will have ADD, EDIT,
VIEW, DELETE, APPROVE AND PROCESS ADMINISTRATOR rights. (fully
customizable).
Multiple addresses for each associate.
Multiple taxes and extra charges applicable for billing documents (e.g.
Vouchers, PO, SO etc) with customized tax calculation mechanisms.
2005- 2013 All rights reserved.

 Server
One/Multiple databases for single/multiple companies
PostgreSQL Worlds most advanced open source database
Use of functions, views and triggers for business logic
Whole business logic is implemented at database level
Minimal hardware requirements for server
Client
MS Access 2003/07/10 or runtime.
Multi platform Windows 9x, 200, Xp, 7 supported
Single client file with dynamic linking to database
Fully secure along with SSL support (ODBC driver support)
System
Multiuser, multi branch, multi company supported
Client/Server architecture with most things customizable
Thin Client and WAN/internet supported
Import of data from various formats as DBF, Txt, Excel, XML
Export of data in formats such as DBF, MS Access , XML, Excel, RTF etc.
Direct email from any report
One language (English) or dual language (English and Local) support
No limitations on data storage
No need to install MS Office on client computers, use Runtime for client to
minimize costs
Interface with other applications
Access data from server directly/through client and create customized reports
Supported applications MS Office Word, Excel, Infopath, OpenOffice/Libre
Office etc.

2005- 2013 All rights reserved.

USERS

AUTHENTICATION
RIGHTS

PROCESSES
MODULES
ACCOUNTING GROUPS
AND LEDGERS

AGAINSTS

BRANCHES

(Taxes, freight, discounts etc.)

COMAPNIES

DOCUMENTS
(PO, SO, quote, bills, invoices, vouchers etc.)

ASSOCIATES
(Suppliers, customers, transporters, agents etc.)

DOCUMENTS NOTES,
REFERENCES, PRINTING SPECS,
CONDITIONS, IMAGES, STATUS,
TEMPLATES

2005- 2013 All rights reserved.

Copyright 2013, All rights reserved. C. P. Kulkarni

Layouts and designs shown in screen shots are protected under copyright.
SHREE ERP 2
Last updated on 11th June 2013.
* marked features are under development.

2005- 2013 All rights reserved.