PowerPoint Shortcut Keys & Tips

Keys for deleting and copying text and objects

To
Delete one character to the
left
Delete one word to the left
Delete one character to the
right
Delete one word to the right
Cut selected object
Copy selected object
Paste cut or copied object
Undo the last action

Press
BACKSPACE
CTRL + BACKSPACE
DELETE
CTRL + DELETE
CTRL + X
CTRL + C
CTRL + V
CTRL + Z

Keys for moving around in text

To move
One character to the left
One character to the right
One line up
One line down
One word to the left
One word to the right
To the end of a line
To the beginning of a line
Up one paragraph
Down one paragraph
To the end of a text box
To the beginning of a text
box
To the next title or body text
placeholder
To repeat the last Find
action

Press
LEFT ARROW
RIGHT ARROW
UP ARROW
DOWN ARROW
CTRL + LEFT ARROW
CTRL + RIGHT ARROW
END
HOME
CTRL + UP ARROW
CTRL + DOWN ARROW
CTRL + END
CTRL + HOME
CTRL + ENTER
SHIFT + F4

Keys for working in an outline

To
Promote a paragraph
Demote a paragraph

Press
ALT + SHIFT +
LEFT ARROW
ALT + SHIFT +
RIGHT ARROW
ALT + SHIFT + UP ARROW

Move selected paragraphs

up
Move selected paragraphs
ALT + SHIFT +
down
DOWN ARROW
Show heading level 1
ALT + SHIFT + 1
Expand text below a
ALT + SHIFT + PLUS
heading
Collapse text below a
ALT + SHIFT + MINUS
heading
Show all text or headings
ALT + SHIFT + A
Turn character formatting
SLASH (/)
on or off
on the numeric keypad
Tip You can use the same keys in slide view as you do in
outline view to promote and demote paragraphs and to move
selected paragraphs up and down.

Keys for selecting text and objects

To select
One character to the right

Press
SHIFT + RIGHT ARROW

One character to the left

To the end of a word
To the beginning of a word
One line up
One line down
An object
All objects (slide view)
All slides (slide sorter view)
All text (outline view)

SHIFT + LEFT ARROW

CTRL + SHIFT +
RIGHT ARROW
CTRL + SHIFT +
LEFT ARROW
SHIFT + UP ARROW
SHIFT + DOWN ARROW
TAB or SHIFT + TAB until
the object you want is selected
CTRL + A
CTRL + A
CTRL + A

Keys for working in windows and dialog boxes

In a window
To
Switch to the next program
Switch to the previous
program
Show the Windows Start
menu
Close the active
presentation window
Restore the active
presentation window
Switch to the next
presentation window
Switch to the previous
presentation window
Carry out the Move
command (Presentation icon
menu, menu bar)
Carry out the Size command
(Presentation icon menu,
menu bar)
Minimize the presentation
window
Maximize the presentation
window
Select a folder in the Open
or Save As dialog box (File
menu)
Select a toolbar button in
the Open or Save As dialog
box (File menu)
Update the files visible in
the Open or Save As dialog
box (File menu)

Press
ALT + TAB
ALT + SHIFT + TAB
CTRL + ESC
CTRL + W
CTRL + F5
CTRL + F6
CTRL + SHIFT + F6
CTRL + F7

CTRL + F8

CTRL + F9
CTRL + F10
ALT + 0 to select the folder
list; then the arrow keys to
select a folder
ALT + number
(1 for the leftmost button,
2 for the next, and so on)
F5

In a dialog box
To
Switch to the next tab in a
dialog box
Switch to the previous tab in
a dialog box
Move to the next option or
option group
Move to the previous option
or option group

Press
CTRL + TAB or CTRL +
PAGE DOWN
CTRL + SHIFT + TAB or
CTRL + PAGE UP
The TAB key
SHIFT + TAB

Move between options in a

selected drop-down list box
or between some options in
a group of options
Perform the action assigned
to the selected button; select
or clear the check box
Move to an option in a
selected drop-down list box
Select an option, or select or
clear a check box
Open a selected drop-down
list box
Close a selected drop-down
list box
Perform the action assigned
to a default button in a
dialog box
Cancel a command and
close a dialog box

The arrow keys

LEFT ARROW or
RIGHT ARROW

Keys for working with toolbars

The SPACEBAR

The first letter of the option

name
ALT + the letter underlined in
the option name
ALT + DOWN ARROW
ESC
ENTER

ESC

In a text box
To
Move to the beginning of
the entry
Move to the end of the entry
Move one character to the
left or right
Move one word to the left or
right
Select from the insertion
point to the beginning of the
entry
Select from the insertion
point to the end of the entry
Select or unselect one
character to the left
Select or unselect one
character to the right
Select or unselect one word
to the left
Select or unselect one word
to the right

Switch between a submenu

and its main menu

Press
HOME
END
The LEFT ARROW or
RIGHT ARROW key
CTRL + LEFT ARROW or
CTRL + RIGHT ARROW
SHIFT + HOME

SHIFT + END
SHIFT + LEFT ARROW
SHIFT + RIGHT ARROW
CTRL + SHIFT + LEFT
ARROW
CTRL + SHIFT +
RIGHT ARROW

Keys for working with menus

You can choose any menu command by using the keyboard.
Just press ALT followed by the letter underlined in the menu
name, and then press the letter underlined in the command
name.
To
Press
Display a shortcut menu that SHIFT + F10
shows a list of commands
relevant to the selected
object
Display the program
ALT + SPACEBAR
Control menu
Select the next or previous
DOWN ARROW or
menu command
UP ARROW
Select the menu to the left
LEFT ARROW or
or right
RIGHT ARROW

To
Make the menu bar active
Select the next or previous
toolbar
Select the next or previous
button or menu on the active
toolbar
Open the selected menu
Perform the action assigned
to the selected button
Enter text in the selected
text box
Select an option in a dropdown list box or in a dropdown menu on a button

Press
F10
CTRL + TAB or CTRL +
SHIFT + TAB
The TAB key or SHIFT +
TAB
ENTER
ENTER
ENTER
The arrow keys to move
through the options, then
ENTER to select the option

Slide show controls

You can use the following shortcuts while running your
slide show in full-screen mode.
To
Advance to the next slide

Return to the previous slide

Go to slide <number>
Display a black screen, or
return to the slide show
from a black screen
Display a white screen, or
return to the slide show
from a white screen
Stop or restart an automatic
slide show
End a slide show
Erase on-screen annotations
Go to next hidden slide
Set new timings while
rehearsing
Use original timings while
rehearsing
Use mouse-click to advance
while rehearsing
Return to the first slide

Press
N, ENTER, or the
SPACEBAR
(or click the mouse)
P or BACKSPACE
<number> + ENTER
B

S
ESC
E
H
T
O
M
Both mouse buttons for 2
seconds
CTRL + P
CTRL + A
CTRL + H

Change the pointer to a pen

Change the pen to a pointer
Hide the pointer and button
temporarily
Hide the pointer and button CTRL + L
always
Dis play the shortcut menu
SHIFT + F10 (or right-click)
Tip You can press F1 during a slide show to see a list of
controls.

Keys for using the Office Assistant

To perform most of the following, the Assistant must be
active.
To
Press
Make the Assistant b alloon
ALT + F6; repeat until the
active
balloon is active
Select a Help topic from the
ALT + number
topics the Assistant displays (ALT + 1 is the first topic,
ALT + 2 is the second, etc.)
See more Help topics
ALT + DOWN ARROW
See previous Help topics
ALT + UP ARROW
Close an Assistant message ESC
Get Help from the Assistant
F1
Display the next tip
ALT + N
Display the previous tip
ALT + B
Close a tip
ESC
Show the Assistant in a
TAB to select the Office
wizard, or turn off Help
Assistant button, then the
with the wizard
SPACEBAR to show the
Assistant or turn of Help with
the wizard