Z_DP96

Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Purpose
Use this procedure to create collective customer billing requests for costs posted to a capital project.

Trigger
Perform this procedure at month-end or on a schedule determined by your bureau.

Prerequisites

ZPRJ billing requests exist and have WBS elements assigned to them
WBS elements belong to capital projects that have a 'released' status
Costs have been posted to the WBS projects

Menu Path
Use the following menu path to begin this transaction:
N/A

Transaction Code
Z_DP96

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

If you know the service order number for which you want to create a single cost recovery
billing request, you can simply use transaction DP90.
Z_DP96 is similar to transaction Z_DP97. However, the main difference is that Z_DP97
performs cost recovery against service orders, and Z_DP96 performs cost recovery against
capital projects. DP90 works with either service orders or projects, but allows you to create a
billing request only for a single selection instead of a range.

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Z_DP96
Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Procedure
1.

Start the transaction using the menu path or transaction code. The Collective Processing of
Resource-Related Billing - SD - Selection screen displays.

Collective Processing of Resource-Related Billing - SD - Selection

2.

Click the Division field

The Division range field allows the entry of one division or a range of divisions. If you are
responsible for producing the billing requests for several divisions, or departments, within
your bureau, you may want to enter the range of divisions to simplify your work.

3.

As required, complete/review the following fields:

Field

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R/O/C

Description

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Field
Division

R/O/C
R

Description
A unit that represents a city bureau or major department
within a bureau. Divisions are recorded in billing requests
and billing documents for the purpose of fee calculation,
sales reporting, and revenue posting.
Example:
P4

4.

5.

Click the Posting Date To field

be 'gathered' to create the billing request(s).

to specify the date through which unbilled costs will

Ensure that the Test Run check box is selected

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

By default, the Test Run feature is selected so that you can preview the results prior to
creating the billing requests. Once you are comfortable with how costs are gathered, you can
disable this feature by deselecting Test Run. Additionally, you can request to have Z_DP96
run automatically at scheduled dates through the SAP Support Team.
Collective Processing of Resource-Related Billing - SD - Selection

6.

Click the Execute button

to preview the resource-related billing request(s) that will be
generated for the parameters specified. The Collective Processing of Resource-Related Billing - SD
- Basic List screen displays.

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Collective Processing of Resource-Related Billing - SD - Basic List

7.

Click the Detail List button

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to view the list of billing requests identified for billing.

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Collective Processing of Resource-Related Billing - SD - Detail List

8.

Click the Back button

to return to the main screen, Collective Processing of ResourceRelated Billing - SD - Selection.
The list displays one billing request identified for resource-related billing.

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Collective Processing of Resource-Related Billing - SD - Basic List

9.

Click the Back button

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Collective Processing of Resource-Related Billing - SD - Selection

10. Deselect the Test Run check box

to disable the test mode.

11. Click the Execute button

to create the billing request(s) based on the parameters specified.

The Collective Processing of Resource-Related Billing - SD - Basic List screen displays.

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Collective Processing of Resource-Related Billing - SD - Basic List

12. Click the Detail List button

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to view the list of billing requests generated.

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Collective Processing of Resource-Related Billing - SD - Detail List

13. Click the Debit Memo Request field

to view the billing request and/or remove billing

block(s).
Clicking on the Debit Memo Request will launch transaction VA03, Display RRB Billing
Request, which lets you view the billing request. From VA03 (Display mode) you can launch
VA02 (Change mode) to remove the billing block(s). Notice that the system-assigned number
for the debit memo request is the same as the billing request number.
If any negative costs or credits were posted to the project, a credit memo request would be
generated. You can click the document number to display the credit memo request, but
remember to never remove the billing block on a credit request - billing blocks must be
removed via SAP workflow, using the Adjustment Approval process.

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Display RRB Billing Request XXXX: Overview

14. Click Sales document

from the main menu.

Validate that the costs are billed correctly.

15. Select Sales document

Change
Billing Request screen displays.

to launch transaction VA02. The Change RRB

If you do not remove the billing block at this time, you can run transaction Y_DRP_63000008
to find the billing requests which contain billing blocks.

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Change RRB Billing Request XXXX: Overview

16. Click the Billing block combo box

17. Select a blank list item

to remove the billing block.

18. Click the Save button

to save the changes. The Collective Processing of Resource-Related

Billing - SD - Detail List screen displays.

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Collective Processing of Resource-Related Billing - SD - Detail List

19. Click the Exit button

The system returns the message, "RRB (Resource-Related Billing) Billing Request xxx
has been saved".

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Work Instruction

Z_DP96 Resource Related Billing for Capital Projects

Result
You have created a customer billing request for costs posted to a capital project.

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