MINUTES OF MEETING

Monday 1st February 2010

@
BURGO’S SHED

PRESENT:
Pete Auty, Judy Baker, Julie Bateman, John Burgess, Annie Robertson, Ric Stubbings, Betsy Harrington (VBRRA),
Sarah Martin (MSC), Kim Fawcus (VBRRA), Kerry O’Neil (VBRRA Long Term Planning)

APOLOGIES:
Leanne Pleash (DHS), Ian Robbins (MSC), Jane Archbold (MSC)

1. Happy New Year. FRC has had its first meeting of the year on 18 th Jan. This is the first meeting with reps from
VBRRA, DHS & MSC.

2. Community Update

2.1.1 COMMUNITY HOUSE: Meeting about Community House (CH) scheduled for tomorrow. A report will
be issued at the next meeting. Land acquisition milestone has been reached, thereby releasing the
first $200k of funding. Bev Pritchard will be the new administration person for the Community House
process. The Community House will form an integral part of the community, providing many new
programmes and aiming to register as a RTO (Registered Training Organisation). Betsy reported
that the “Articles of Association” for the CH must be presented. Action: John will seek to provide
Articles asap.
2.1.2 ENVIRONMENT: Pete reported that the Blackberry Bash has provided a lot of landcare focus.
School has a $25000 fund for a propagation unity at School. Community Garden is being funded.
VBF have contributed $20000 and we are seeking the remaining $5000. Betsy to look into additional
funding. Community meetings re organic production (produced locally and marketed through the
new Epping Markets) are being held with interested locals. The vision is to make this a viable
operation which will employ locals to develop the complete package.
2.1.3 CFA COMMS: Judy reported. Tabled the new Flowerdale Community Safety Plan. This plan has
been researched and prepared by Fire Safety Preparedness Work Engine and assisted by Anna
Burgess.
2.1.4 ONE POSTCODE: No updates from Jane. Betsy’s update: awaiting paperwork. Barb Pascoe has
been nominated by the FRC for the admin work regarding this. An urgent need for action on this
point.
2.1.5 MEMORIAL: Pete reported. Has attended meetings re the memorial which will be held this Sunday.
Arts Precinct meeting has taken place. Meeting tomorrow night re Arts Precinct issues. Work
engines to be set up around the Arts Shed, Mens Shed and Community Gardens.
2.1.6 EVENTS: Annie Reported: Oz Day & Prince William visit and Cricketers Day a great success.
Pete: Tabled Events Management Plan for the Anniversary Day. Also tabled the budget for this.

3. VBRRA REPORT:
3.1 Betsy:
Education tendering early March. Handover October 2010.
Re: Community House: Possibility that there may be a funding mis-matches in funding. Artists
Studio: project manager has been assigned.
Re: Rec Reserves. Skate Park & Cricket scoping needed. Community Hall is a work in progress
and funding issues have been worked through.

3.2 Kerri:
A substantial allocation of funds for community planning and urban design which will grow our
community and develop it into the future. Issues around transport and land usage are relevant to
Flowerdale moving forward. It is important to start off with where we are now, and move forward
from there. The proposal is to prepare a linked plan with communities from Toolangi through to
Flowerdale, which looks carefully at the needs of the differing communities. For Flowerdale in
particular questions of “how big will Flowerdale be?”, “what are the options for people living in fire
zone areas?”, “how does this relate to safety of the community?”, “what is our economic future in
relation to jobs?”, “what things are pivotal for our community?” and “how do people move around
Flowerdale?” The time line for the strategic planning document is a March start and a July end. It is
at this point that the community will be able to express their opinions and wishes. The meeting had
vigorous debate. It was resolved that we engage, see where the process goes to, and look at where
it brings us in terms of community values.

4. MSC REPORT: Sarah reported: No reports for tonight.

5. COMMUNITY FORUM 2: FRC feels that, at some point in the future, we need to tell the community what we
are up to, what we have got of the 14 items on the community list, what we did not get and the reasons behind
 this. To date this has not happened. Betsy pointed out that it may be wise to wait until the funding
agreements have been determined.

6. GOVERNANCE AND PROJECT MANAGEMENT

The FRC has connected with Graham Ludbrook at RDV. The information flow to source money is quite weak.
FRC now knows it needs to use Kim as a conduit to information flow. The funds are there but the process has
not been followed. Betsy reported that the ATO has set very high bars for the handling of funding money, and
that there have been legal implications. She also reported that she feels that they are nearing an end as major
strategic issues are resolved.

7. OTHER MATTERS:
Judy: has been approached by community members that, on the road reserve opposite the CFA shed, an
avenue of trees would be appropriate. Kerri replied that this would come under urban design.
John: reported on the “gifts” challenge – to buy a gift that represents 2009. Pete presented his beautiful
poem. Ric presented his slideshow – a beautiful slideshow depicting highlights since 07.02.09.

8. NEXT MEETING:
FRC: 22nd February, 7.00 p.m.
FRC & Guests: March 1st, 7.00 p.m.

Actions:- Require Attention

John will seek to provide Articles asap.
ONE POSTCODE An urgent need for action on this point
Work engines to be set up around the Arts Shed, Mens Shed and Community Gardens.
Skate Park & Cricket scoping needed