CITY OF CARMEL-BY-THE-SEA

AGENDA BILL

AB 1043
November 2, 2015
Consent Calendar

TO:

Honorable Mayor and Members of the City Council

Douglas J. Schmitz, City Administrator

FROM:

Sullivan Carey-Lang, Special Project Manager

SUBJECT:

Adoption of a Resolution Authorizing the City Administrator to Create and Adopt the
Position of Permit Technician

AMOUNT OF EXPENDITURE

$ 36, 807*

AMOUNT BUDGETED

$0

APPROPRIATION REQUIRED

$ N/A

RECOMMENDATION
Adopt Resolution establishing position of Permit Technician .

SUMMARY
The Department of Community Planning and Building is currently uti lizing contract employees
to perform a variety of technical and complex duties including the issuance of permits, providing
information on City code, ordinances, requirements and restrictions, and assisting supervisory staff
such as the Building Official, Senior Planner, and Code Compliance Officer. Staff recommends
adopting the permanent. full-time position of Permit Technician to complete the duties going forward .
The recommended salary range is:

$52,476

$55,092

$57,864

$60,744

*If a permit technician is hired by February 2016, the fully loaded cost of the position is $36,807. The
cost of this position will be covered by salary savings from vacant director and planner positions.

PRIOR CITY COUNCIL ACTION

N/A

Page 1

131

ATT

1 Resolution
2 Job Description

Page 2

132

ATTACHMENT- 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2015-_ _
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING THE CITY ADMINISTRATOR TO CREATE AND ADOPTTHE
POSITION OF PERMIT TECHNICIAN

WHEREAS, the Permit Technician is a position which is filled by a contract employee to

support the Community Planning and Building Department; and
WHEREAS , adopting a permanent Permit Technician position will allow for higher levels
of customer service and expedited permit processing ; and
WHEREAS , funding for this position will come from a combination of departmental salary
savings and the budgeted contract savings .
NOW, THEREFORE , BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA does hereby:
Create and adopt the Position of Permit Technician .

$52,476

$55,092

$57,864

$60,744

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-S EA this 2nd day of November 2015 by the following roll call vote:
AYES :

COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT:

COUNCIL MEMBERS:

ABSTAIN:

COUNCIL MEMBERS:

SIGNED:

ATTEST:

Jason Burnett, MAYOR

Ashlee Wright, City Clerk

133

ATIACHMENT- 2

CITY OF CARMEL-BY-THE-SEA
PERMIT TECHNICIAN
Definition
Under general supervision, performs a variety of routine to complex administrative and technical
support duties related to the issuance of building, plumbing, mechanical, and electrical pe1mits
and in support of related services and activities of the Community Planning and Building
Department; explains ordinances, requirements, and City codes, and department procedures to
building contractors, architects, engineers, developers, and the general public pertaining to land
development and improvement, permit requests, and concerns; and performs related work as
required.
Supervision Exercised
Receives general supervision from the Building Official. Exercises no direct supervision of
staff.
Examples of Important and Essential Duties
Conducts building and land use permit processing; reviews permit applications, plans,
specifications, and supporting documents for completeness and compliance with legal standards
and City requirements; calculates fees and credits; issues building, plumbing, mechanical, and
electrical permits following established guidelines.

Completes planning and building review approval process on plans to ensure code compliance;
resolves moderately complex issues of compliance; reviews and approves plans and
accompanying documents on over-the-counter permits for routine or less complex projects;
coordinates final inspections, utility clearances, and certificate of occupancy releases;
coordinates plan check process for commercial and residential projects; files or routes
information to appropriate City personnel.
Calculates water meter sizes and costs for all projects.
Provides appropriate information regarding zoning, subdivision plans, and building ordinances,
procedures, and requirements to the public including homeowners, developers, contractors,
engineers, and architects, in person and over the counter and telephone; assists the public in the
application process for building and land use permits and other developmental processes.
Notifies applicants when plans or permits are ready for delivery or issuance; provides status
updates.
Performs a wide variety of routine to complex administrative duties in support of the Community
Planning and Building Department; establishes and maintains filing systems; creates and
modifies forms as necessary; prepares and proofreads a wide variety of correspondence, letters,
memoranda, reports, statistical charts, and other written materials; distributes reports internally
and to various governmental offices; organizes and assembles documents; files and catalogues
maps, photos, and other planning exhibits and documents; verifies accuracy of information;
researches discrepancies and records information.

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Permit Technician (Continued)

Examples of Important and Essential Duties (cont.)
Monitors and coordinates office paperwork and activities, including preparing inspection
schedules, maintaining inventory of supplies, answering phones, printing flyers, and conducting
a variety of special projects of an administrative nature.

Applies departmental policies and procedures in determining completeness of applications,

records, and reports; provides information and forms to the public; processes appropriate
infom1ation.
Compiles information and data for statistical and financial reports, including revenue and
expenditure information; maintains a variety of statistical records; checks and tabulates statistical
data.
Contacts the public and outside agencies in acquiring and providing information and making
refe1Tals.
Other Job Related Duties

Perform related duties and responsibilities as assigned.

Job Related and Essential Qualifications
Knowledge of:
Organization, procedures, and operating details of the Community Planning and Building
Department.

Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant
to building, land use, and/or urban planning, sufficient to answer questions and provide
information to the public; applicable zoning and related laws and regulations.
Business letter writing and basic report preparation.
Business arithmetic and basic statistical techniques.
Record keeping principles and procedures.
Modem office practices, methods, and computer equipment and applications.
English usage, grmar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public,
vendors, contractors, and City staff.
Skill to:
Type at a speed of 30 words per minute and enter data at a speed necessary for successful job
performance.

135

Permit Technician (Continued)

Skill to: (cont.)

Operate modern office equipment including computer equipment and software.
Operate a motor vehicle safely.
Ability to:

Understand and explain City policies, procedures, fees, and basic planning and building codes
and regulations to the general public, permit applicants, and City staff.
Analyze, interpret, and explain applicable Federal, State, and local policies, procedures, laws,
regulations, codes, and departmental policies.
Read and interpret plans, specifications, related construction documents, and maps.
Calculate square footage, fees and/or penalties from plans, and fees for zoning permit
applications.
Perform detailed, technical, and specialized planning and zoning and/or permit support work.
Perform the full range of office and administrative support duties and tasks.
Respond to and effectively prioritizing multiple phone calls, walk-up traffic, and other requests
and interruptions.
Maintain accurate logs, records, and basic written records of work perforn1ed.
Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned
work.
Operate modern office equipment including computer and related word processing, database, and
spreadsheet software and applications.
Make sound, independent decisions within established policy and procedural guidelines.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and
legal guidelines.
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in the course of work.
Minimum Qualifications:
Experience:

Equivalent to the completion of the twelfth (12th) grade supplemented by two (2) years of
college level coursework in construction management, engineering, architecture, planning, or a
related field.
3

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Permit Technician (Continued)

Training:
Three (3) years of specialized building/construction support responsibilities processing building
plans and applications for building permits
License or Certificate:

Possession of, or ability to obtain, an appropriate, valid driver's license.

Ability to obtain an International Code Council (ICC) Permit Teclmician certificate within twelve
(12) months of employment or date of entry into the position.
Special Requirements:
Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment; ability to travel to different sites and locations.

Effective Date:

137