Sutherland Springs Condominium Association!

Minutes of the the Board of Directors!

Meeting Date: June 24, 2013!
Date of Approval: June 24, 2013

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Call to Order: A regular meeting of the Board of Directors, Sutherland Springs Condominium Association,
was held in Barnards condominium on June 24, 2013. The meeting convened at 6:30 pm, President
Steve Barnard presiding; Julie Sweers, Secretary. !

Members of the Board in attendance: Steve Barnard, Sherry Bava, Karen Jenkins. Julie Sweers, !
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Norm Thurkettle, Dave VanBeek, and Jack Wabeke. !
Members not in attendance: None.!
Visitors in attendance: George Cooper!

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Approval of Agenda: The agenda for the meeting was approved.!

Received for information: !
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Categorized, dated listing of previous board approved motions!
Officers Reports:!
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Treasurer: !
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A. Van Beek presented the balance sheet and profit and loss statements.!
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Motion: Moved by Bava and seconded that the treasurers report be approved. !
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Motion carried.!

Other Reports: !
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Maintenance Committee:!
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A. Maintenance committee report on a number of items: !
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Barnard assigned the maintenance committee, chaired by VanBeek and !!
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including Beurkens (DOM) and Thurkettle, to examine the maintenance ! !
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committee report and report back to the board with any recommendations, !
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changes, or additions. !
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Election of officers: !
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A. Slate of candidates:!
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Motion: Moved by Thurkettle and seconded that the current officers retain their !
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respective positions. !
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Serving as president: Steve Barnard!
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Serving as treasurer: Dave VanBeek!
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Serving as secretary: Julie Sweers!
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Motion carried.!

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B. Motion: Moved by Sweers and seconded that Thurkettle serve as vice president.!
Motion carried.!

Satellite TV systems!
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Wabeke offered to continue to examine the issue since the board wants more !
information on the topic.!
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Unfinished business: !!
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A. Board policy re co-owners attending meetings !
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Barnard referred the matter to a committee consisting of the president and !
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secretary to word the policy for the board to adopt regarding how owner requests !
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are handled at board meetings.!

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B. Back-up pump for sprinkler system!

C. Spending priority list!

Sutherland Springs Condominium Association!

Minutes of the the Board of Directors!
Meeting Date: June 24, 2013!
Date of Approval: June 24, 2013
New Business:!
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A. Responsibilities list distributed by Barnard !
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Recommendation of a detailed disaster plan booklet to replace the material on !
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the responsibilities list. In the future, tree replacement will need board approval. !
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VanBeek will send an updated copy to board members.! !
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B. Reserve study report!

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Motion: Moved by Bava and seconded that the association conduct a reserve !
study and solicit bids from at least three companies that provide them.!
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Motion carried.!!
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D. Removal of five trees !

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Motion: Moved by VanBeek and seconded that five trees identified as being !
dead be removed by the maintenance crew.!
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Motion carried.!

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E. Gone fishin!
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Motion: Moved by Bava and seconded that the association hold a Fish the !
Pond Day sometime this calendar year.!
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Motion carried.!

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F. Vanden Bergs request to plant a crabapple bush beyond the three foot area, !
nine feet into the woods.!
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Motion: Moved by Wabeke and seconded that Vanden Berg be allowed to plant
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the crabapple bush.!
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Motion carried.!

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G. Maintenance schedule and project!
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Motion: Moved by Bava and seconded that a concolor fir tree be installed on the
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west tree line for a cost of $550.!
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Motion carried.!
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Motion: Moved by Sweers and seconded that a blocking fence be placed at the !
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western boundary of Munstead Woods compatible with the fence placed at the ! !
end of Chatsworth Creek Ct.!
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Motion carried.!

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C. Bids for paving a path to the maintenance garage!

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Motion: Moved by Wabeke and seconded to accept the bid from Huyser Asphalt
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of $4,190.00 to pave a path from the maintenance garage to Barnsley Ct.!
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Motion carried.!

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H. Landscaping options for the rear of 6729 and 6731 Munstead Woods:!
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Motion to accept the approved motion of May 22: Moved by Barnard and !
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seconded to accept the motion moved by VanBeek and seconded that the area ! !
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to the west and north of !6729 and 6731 Munstead Woods be improved in three ! !
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phases:!

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Phase 1:!
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1. Move the boat andother materials to the east side of the garage!
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2. Grade and landscape the hilly area between the NW corner of the!
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building and the drainage grate.!
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3. Remove the five pine trees in the center of the yard, the dead tree at !
the NE corner of the building, and the nearby ash tree that leans !
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toward the building.!
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4. Addground cover to the SW corner of the building.!
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5. Add an additional set of sprinkler heads to the back lawn area.!

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Sutherland Springs Condominium Association!

Minutes of the the Board of Directors!
Meeting Date: June 24, 2013!
Date of Approval: June 24, 2013

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Phase 2: !
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Add screening greenerybetween thebuilding and service garage.!

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Phase 3: !
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Finish as needed by calendar year 2015.

Motion carried.!

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I. Builders non-responsiveness !
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The maintenance committee and the association president will gather information
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regarding concerns and contact Mr. Kraker and Attorney Ken Doss.!

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Items from the floor: !

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A. Discussion regarding the bank that is sliding at 4866 Faringdom Grove Dr. !
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B. Letter from Harmsens regarding installation of a gutter guard. !
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Maintenance committee will investigate costs of gutter guards and costs of !
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professional cleaning. Barnard will respond.!
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C. Two residents need replacement of patio door glass. Association will respond as it !
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has with similar issues.!
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D. Replacement of trees in front of units: Two residents made requests, and the DOM !
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asked the board for the extent of his authority in these matters.!
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E. Question about light meter replacement and its effect on current flow to lights in the !
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units.!

Announcements: !
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Barnard appointed Jenkins and Bava to make a list of all information that needs to be !
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distributed to new board members.!
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Barnard asked a notice to be placed for residents living on the pond who are willing to !
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serve on a pond committee to contact him. Responsibilities include assessing ! !
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issues related to the pond including its viability, fish population, and possibly !
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having the pond scoped out to determine these matters. !
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Prior to setting a date for a Fish the Pond Day, the president, secretary and a member !
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of the social committee will meet to discuss this matter.!

Approval of minutes: !
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Motion: Moved by Wabeke and seconded to approve the minutes of the June !
24, 2013 meeting of the Sutherland Springs Condominium Association.!
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Motion carried.!

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Adjournment: The June 24, 2013 meeting was adjourned at 10:27 pm. !
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Next board meeting is set for July 22, 2013 at Thurkettle s condo at 6:30 pm.
Julie Sweers, Secretary!
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Sutherland Springs Condominium Association!

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Date of Approval: June 24, 2013!