!!

Sutherland Springs Condominium Association!

Minutes of the the Annual Meeting!
Meeting Date: May 23, 2013!
Date of Approval: May 22, 2014

Call to Order: A regular annual meeting of the Board of Directors, Sutherland Springs Condominium
Association, was held at South Blendon Reformed Church. The meeting convened at 7:00 pm, President
Steve Barnard presiding; Julie Sweers, Secretary. !

!
!

Members of the Board in attendance: Steve Barnard, Will DeGraaf, Gary Popma, Julie Sweers, !
!
!
!
Norm Thurkettle, Dave VanBeek, and Jack Wabeke. !
Approval of Minutes: The minutes of the meeting of the May 30, 2012 annual meeting were read.!
!
!
!
Motion: Moved by DeJonge and seconded that the minutes be accepted. !
!
!
!
Motion carried.!

Introduction of the board members: ! !

!
!
!
Steve Barnard, president!
!
!
!
Will DeGraaf,!
!
!
!
Gary Popma, !
!
!
!
Julie Sweers, secretary!
!
!
!
Norm Thurkettle, !
!
!
!
Dave VanBeek, treasurer!
!
!
!
Jack Wabeke !

Presidents comments: !
!
!
Thank you to retiring members of the board:!
!
!
!
Will DeGraaf,!
!
!
!
Gary Popma, !
!
!
Recognition of new residents:!
!
!
!
Richard and Laurie Bareman!
!
!
!
Charles and Kathleen Beltinck!
!
!
!
Montell and Deborah Hall!
!
!
!
Glen and Gail Hartley!
!
!
!
Rod Pease!
!
!
!
Jack and Suzanne Phillips!
!
!
!
Edward (Chip) and Elaine Schneider!
!
!
!
Gary Zichterman!
!
!
State of the Association !

Treasurers Report:!
!
A. VanBeek discussed the annual budget, !
!
!
the Profit and Loss Statement (explaining items of interest), !
!
!
the Individual Dues Budget (illustrating how each months dues payment is spent), !
!
!
the Balance Sheet!
!
!
a new system to pay bills (distributing forms to those interested in signing up for it).!
!
B. Treasurers report:!
!
!
Motion: Moved by Whitmyer and seconded that the treasurers report be approved. !
!
!
Motion carried.!

!
!

Presentation of the proposed Master Deed Amendment: !

!
!
Explanation of the purpose of the amendment!
Voting on the proposed amendment to the Master Deed!
!
Ballot count report: Voting results for the amendment to the Master Deed was announced by !
!
!
head teller George Cooper.!
!
Results of the vote: !
!
!
61 in favor; 2 opposed: Amendment approved.!

!!
!

Sutherland Springs Condominium Association!

Minutes of the the Annual Meeting!
Meeting Date: May 23, 2013!
Date of Approval: May 22, 2014

Presentation of the nominees for open seats on the board of directors: !

!
!
Sherry Bava: Nominated by Terry Whitmyer and seconded!
!
!
Bob DeYoung: Nominated by Ron Lubbers and seconded !
!
!
Karen Jenkins: Nominated by Sally Thurkettle and seconded !
!
!
Julie Sweers: Nominated by Terry Whitmyer and seconded !
!
Call for nominations from the floor: There were none.!

Voting on the election of board members:!

!
Ballot count report: Voting results for the three open board seats were announced by head teller
!
!
George Cooper:!
!
Results of the vote: Elected to the board for three years were the following:!
!
!
Sherry Bava!
!
!
Karen Jenkins!
!
!
Julie Sweers! !

Items from the floor:!

!
!
A. Caring neighbors sign up sheet !
!
!
B. Cork VanderWege asked the grounds crew to check on shrub replacement!

!
!

Announcements: There were none.!

Approval of minutes: !
!
!
Motion to approve the minutes of the May 23, 2013 meeting of the Sutherland !
!
!
Springs Condominium Association will be received at the associations 2014 !
!
!
annual meeting.!

!
!

Adjournment: Moved by Gilbert and seconded that the May 23, 2013 meeting was adjourned at 8:15 pm !
!
Next meeting at South Blendon Reformed Church in May of 2014, date to be set by the !
!
Sutherland Springs board next year.
!

!!
!

Julie Sweers, Secretary!

!
!
!
Sutherland Springs Condominium Association!

!
!

!!
!!
!!
!!
!!
!!
!!
!!
!

!
!
!
Date of Approval: May 22, 2014!