GLOBAL COLLEGE OF TECHNOLOGY

CERTIFICATE

This is to certify that Chirag Shama of VII Semester, B.Tech (Computer Science & Engineering )
2015-16, has presented a project report titled Event Management System in partial fulfillment
for the award of the degree of Bachelor of Technology under Rajasthan Technical University.

Date: 11/01/2016

Mr. Ashwini Saini

Project Guide

GCT,Jaipur

Ms. Smita Agrawal

H.O.D CSE & IT Department

Acknowledgement

I express my sincere thanks to my project guide, Mr. Ashwini Saini, for guiding me
right from the inception till the successful completion of the project. I sincerely
acknowledge him for extending their valuable guidance, support for literature,
critical reviews of project and the report and above all the moral support .He had
provided to me with all stages of this project.
A special thanks goes out to the HEAD OF DEPARTMENT (Computer Science &
Engineering) Ms. Smita Agrawal who has always given a patient hearing to all our
doubts and provided useful suggestions for completing the report.
I would also like to thank the supporting staff of Department of CSE (GCT) for their
help and cooperation throughout our project.

Student Name : Chirag Sharma

Roll Number : 12EGCCS019
IV B.Tech, VII Sem
Computer Science & Engineering
GIT, Jaipur

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ABSTRACT
The aim of the project titled EVENT MANAGEMENT is to develop enterprise software that
optimizes the performance of an event management company.
This system helps the managers at different departments to coordinate their work and thereby
save their valuable time and finance.
Event management offers multilevel facilities to the firm to increase their revenue. The system
helps the firm to receive the orders from different clients irrespective of their location. It
increases the speed of processing the orders and prepares the quotations by allocating the duties
to the managers of different departments.
This system helps to decompose the different tasks involved in a particular order and sequences
these processes. It provides a flexible web outlet to engage more clients in the process of event
management process.
The various modules are:
Marketing
Production
Promotion
Finance
Admin
HR

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GLOBAL INSTITUTE OF TECHNOLOGY

Student Declaration

We hereby declare that the matter embodied in this project is genuine work done by us and has
not been submitted whether to this university or other university/institute for the fulfillment of
the requirement of any course of study. All the aspects of the project include deep study of the
problem and on effort to provide solution to this problem.

Team Member:
CHIRAG SHARMA (12EGCCS019)
BASWANTH V. (12EGCC017)

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PERFORMA FOR APPROVAL OF B.TECH PROJECT

Project Proposal No. and Group Code :14

1. Name of the Student

: Chirag Sharma , Baswanth V.

2. Enrolment of the Student : 12EGCCS019 , 12EGCCS017

3. E-mail ID

: chiragsharma376@gmail.com

4. Mobile No.

: 9024402823

5. Title of the Project

: Event Management System

6. Name of the Guide

: Mr.Ashwini Saini

For Office Use Only:

Signature of the Guide

Approved

Not Approved

-------------------------

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Date:

Suggestions for reforming the Minor Project:

1
2

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Table of Contents
CERTIFICATE
ACKNOWLEDGEMENT....I
ABSTRACT...II
STUDENT DECLARATION...III
PERFORMA FOR APPROVAL PROJECT ....IV
1. INTRODUCTION...................1
1.1 Need for The New System ...2
1.2 Detailed Problem Definition....2
1.3 Project Scope...3
1.4 Future Prospects .5
2. GENERAL DESCRIPTION ............................7
2.1 Project Plan
......7
2.2 About Technology .........7
2.3 Feasible Study
...13
3. SWDLC PHASES .............................16
3.1 Modules .........16
3.2 Hardware Requirements.............17
3.3 Software Requirements .................17
4. SYSTEM DESIGN ............................18
4.1 Module Design .......18
4.2 Data Flow Diagram.............20
4.3 UML Diagrams...........23
4.4 Data Base Design ...28

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6. BIBLIOGRAPHY .....................................32
ANNEXURE

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INDEX OF DIAGRAMS

1. DATA FLOW DIAGRAM......20

2. USE CASE DIAGRAM...23
3. CLASS DIAGRAM..24
4. SEQUENCE DIAGRAM....25
5. ACTIVITY DIAGRAM..27

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CHAPTER5
CONCLUSION
Event management as an industry is in infant stage. It has long way to go.It has a bright future.
This industry is growing at reasonably quick rate.
This can be seen from the number of different firms that came up in this field in the past few
years.
The government can also help this industry grow tremendously.
Government should impose favourable rules and regulation on this industry on the events
conducted can be increased like for dandia raas the time is given is till ten in the night, which is
quite less according to the people who come and attend the event. This time limit can be
increased so as to give justice to both the event as well as the audience.
There should also be a set standard for the events that are being conducted. All the events
conducted should be of high caliber. This will help the industry to increase the revenue that is
generated from all the events that are organized.
Hence, for the industry to grow the government should bring in favorable policies, reduces taxes,
develop essentials infrastructure, bring in corporate to manage the events and above all establish
a forum that would help all firms in their expansion.
In the near future, the companies will form a network of association in different states in order to
expand the industry so that the events can be held more professionally. For e.g. if an event
management company in Mumbai has been asked to organize a show in Chennai then it is not
possible for the coordinator to keep track on daily progress in Chennai, so in this case they form
network with local players to keep track and inform them. They will hire a local company or
open a branch in Chennai in case the response from people is excellent. So in this way , a
network is formed to organize the event in better perspective.

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CHAPTER-6
BIBLIOGRAPHY
References were taken from the internet by the following websites.
Software Engineering
K.K Aggarwal and Yogesh Singh
Websites
www.mysql.com
www.w3schools.com
www.google.com
www.academia.edu
www.ieee.org

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ANNEXURE-I

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Fig.7.1 Sign in Page for Admin

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Fig. 7.2 Create an Event

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Fig. 7.3 Events Page

Fig.7.4 View Registrations

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Fig. 7.5 Registered teams in AptiMania

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Fig. 7.6 View Event

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Fig.7.7 Event Page

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Fig.7.8 Welcome Page

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Fig.7.9 Welcome Page Part-2

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Fig.7.10 Innovation

Fig.11 About Us

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Fig.12 Contact Us

Fig.13 Sign In to EventUP

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Fig.14 Signup For EventUp

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Fig.15 Event Page

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Fig.16 View Registered Events

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Fig. 17 Add Team Members

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