Professional Documents
Culture Documents
Manual Title : HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL (HIRARC)
Procedure Number : QP-DSS-005
1.0
Rev No: 0
Page No: 1 of 13
Purpose
The purpose of this SOP is to provide a systematic and objective approach to assessing hazards and
their associated risks that will provide an objective measure of an identified hazard as well as provide
a method to control the risk. It is one of the general duties as prescribed under the Occupational
Safety and Health Act 1994 (Act 514) for the employer to provide a safe workplaces to their
employees and other related person.
2.0
Scope
This SOP outlines requirements associated with OSH workplace inspections, including training,
inspection checklists to be used and HIRARC report.
3.0
Definitions
Hazard means a source or a situation with a potential for harm in terms of human injury or ill health,
damage to property, damage to the environment or a combination of these.
Hazard identification means the identification of undesired events/conditions that lead to the
materialization of the hazard mechanism by which those undesired events could occur.
Inspection team / HIRARC Team means two or more people responsible for conducting the
workplace inspection
Risk means a combination of (i) the likelihood of an occurrence of a hazardous event with specified
period or in specified circumstances and (ii) the severity of injury or damage to the health of people,
property, environment or any combination of these caused by the event.
Risk assessment means the process of evaluating the risk to safety and health arising from hazards
at work.
Rev No: 0
Page No: 2 of 13
Risk control means the process of implementing measures to control the risk associated with a
hazard.
Risk management means the total procedure associated with identifying a hazard, assessing the
risk, putting in place control measures, and reviewing the outcomes.
4.0
Responsibilities
4.1
Faculties/Divisional Management
4.2
The inspection team is required to record workplace inspections findings as set out in this SOP
and to ensure hazards are controlled.
5.0
5.1
Inspection Frequency
The Occupational Safety and Health Act (OSHA) 1994 require the inspection of workplace to
be done at least once in every three months.
However, inspection frequency is determined by the level of risk associated with the workplace
(faculty, division, department, laboratory). A risk assessment should be conducted by the
Faculty/Division/Department/Laboratory controlling the area to determine the risk and the
frequency of inspections required.
Rev No: 0
Page No: 3 of 13
After receiving risk assessment reports, an inspection schedule, appropriate for the level of
risk, should be developed by the HIRARC team, to program inspection throughout the year.
This schedule should be communicated back to the respective faculty, division, department
and laboratory.
5.2
It is recommended that those conducting workplace inspections attend HIRARC training and
have knowledge and/or experience of the workplace and hazards that may be present.
HIRARC Team should prepare the inspection schedule and discuss the areas to be inspected
and time allocated for inspection. Each inspection must be fully documented. The HIRARC
form (Appendix B) must be completed by the inspection team and signed by the in charge
personnel of the location and an agreement amongst team members involved in the
inspections on counter measures and recommendations, prior to submitting the report to the
OSH committee.
5.3
Staff Involvement
5.4
Inspection Checklists
Rev No: 0
Page No: 4 of 13
During inspection, checklists are used to assist in the identification of hazards. Any additional
hazard should be noted at the end of the checklist. An example of a checklist can be found in
Appendix D.
5.4
Once potential hazards or hazards are identified, measures should be taken to ensure the
hazards are controlled. Once an inspection is completed those items that require preventive /
corrective actions should be addressed.
Secretariat within ten working days after the inspection is done. The Secretariat would ensure
that the reports are sent to an appropriate department/person for action. The Secretariat
should follow-up to verify that action has been taken or is completed and review the risk to
ensure that it has been eliminated or minimized.
Where a hazard presents an immediate risk to safety and health, the HIRARC team / Safety
and Health Officer should attempt to make the area safe and notify the area in charge
personnel for further action.
5.5
Dean/Director/HOD/Laboratory Officer.
A HIRARC Report should detail, but not limited to, the following:
Area inspected
6.0
Rev No: 0
Page No: 5 of 13
Area supervisor
Inspection team
Hazard identification
Risk assessment
Appendices
Appendix A: Flowchart of HIRARC Process
Appendix B: HIRARC Form
Appendix C: HIRARC Form (Example)
Appendix D: Checklist (General Area)
Rev No: 0
Appendix A
Flowchart of HIRARC Process
Review
Develop control measures/action plan
Page No: 6 of 13
Rev No: 0
Page No: 7 of 13
Appendix B
HIRARC FORM
Faculty/Location/Block
Conducted by:
Campus
PK / K-V
Name:
Name:
Name:
Designation/Dept:
Designation/Dept:
Designation/Dept:
Date:
(from to)
Time:
Risk
Hazard Identification (HI)
Assessment
(RA)
Risk
No
(High/Medium/
Low)
Action By &
Due Date/Status
Rev No: 0
Page No: 8 of 13
Appendix C (i)
Conducted by:
PE (CFS-PJ)
Campus
PK / K-V
Designation/Dept: SHO/DSS
Designation/Dept: Lecturer
Designation/Dept: Manager/DEF
Date:
(from to)
2 Nov 2009
Time:
10 am to 2 pm
31 Nov 2009
th
Risk
Assessment
(RA)#
Risk
(High/Medium
/Low)
No
High
Medium
Low
Action By &
Due Date/Status
DEF/
31 Dec 2009
DSS
31 Nov 2009
DEF/
9 Nov 2009
Rev No: 0
Page No: 9 of 13
Appendix C (ii)
Severity (S)
Likelihood (L)
10
15
20
25
12
16
20
12
15
10
High
15-25
Medium
5-12
Low
1-4
A HIGH risk requires immediate action to control the hazard as detailed in the hierarchy of control. Actions taken
must be documented on the risk assessment form including date for completion.
A MEDIUM risk requires a planned approach to controlling the hazard and applies temporary measure if required.
Actions taken must be documented on the risk assessment form including date for completion.
A risk identified as LOW may be considered as acceptable and further reduction may not necessary. However, if the
risk can be resolved quickly and efficiently, control measures should be implemented and recorded.
Rev No: 0
Page No: 10 of 13
Appendix C (iii)
Example
Rating
Most likely
Possible
Conceivable
Remote
Inconceivable
Severity is outcome from an event such as severity of injury or health of people, or damage to property, or insult to environment, or any
combination of those caused by the event.
Severity (S)
Example
Rating
Catastrophic
Fatal
Serious
Minor
Negligible
Source: Guidelines for Hazard Identification, Risk Assessment and Risk Control, 2008, DOSH, Ministry of Human Resources
Rev No: 0
Page No: 11 of 13
Appendix D
Inspection Carried
Out By :
Location :
Inspection Date/
Time :
No.
Criteria
a
b
d
e
f
g
h
i
2
a
/X
or
NA
Result of Inspection
b
c
d
e
f
g
h
k
l
m
n
o
p
q
3
a
Rev No: 0
Page No: 12 of 13
4
a
b
5
a
b
Other Comments:
Rev No: 0
Page No: 13 of 13