BECKAM ADVERTISING

Minneapolis Office Protocol

Abstract
Our office works in teams, which requires collaboration and the sharing of spaces and
equipment. Therefore, understanding the protocols that will support effective
interaction and utilization of our resources is important.

Jorge Montague
jmontague@emcp.net

What Are Protocols?

Protocols are simply the forms of etiquette observed by members of an organization.

Why Are Protocols Necessary?

Our office works in teams, which requires collaboration and the sharing of spaces and equipment.
Therefore, it is important for everyone to understand the protocols that will support effective
interaction and utilization of our resources. If you have any questions regarding these protocols,
please contact Birgit Kaczmarek at Ext. 4438.

Security/Check-In Policy
This is intended to provide a safe and secure workplace for normal working conditions and also in
the event of an emergency.

Protocol
Everyone is required to check in at the front office receptionist desk.
Photo ID badges must be worn at all times. If you lose your ID badge, please notify office
operations staff immediately at x1000.
Elevators and stairs leading up to the second floor will require card key access with free
access between the second and third floors.
First floor doors and corridors will require card key access (with the exception of the front
door unless after hours).
Visitors, whether external or internal, must be met in the first floor office receptionist/lobby area
by a CC individual and then taken to the appropriate meeting/office area. Internal visitors may be
given access by the office receptionist to the appropriate floor via elevator and then met by staff
person.
The security guard will be available to make sure you get to your car safely if leaving the building
after dark. If the guard is not present when leaving, please wait until one returns from rounds or
call him or her on their pager.

BECKAM ADVERTISING | Minneapolis Office Protocol

General Protocol
To create a level of conscious behavior that promotes a work environment where audio and visual
distraction is minimized and that promotes the ability to work effectively in the workspace
provided.

Protocol
Headphones are recommended for use with radios, i-pods, CD-players, etc.
Cell phones and beepers should be set to vibrate.
Phone ringers should be set to low, including cell phones.
Speakerphones should not be used at workstations.
Conference calls should be held in enclaves or conference rooms so that others around you
wont be disrupted.
Overhead paging will be available. Call the office receptionist to request a page. Overhead
paging is intended for urgent requests only. Individual pagers should be tried first before
requesting an overhead page.
Be conscious of noise and other disruptions to adjacent workstation areas. Individuals
being disturbed should not hesitate to discuss these distractions with individuals.
Children in the office must be accompanied by their parent or adult at all times. If at the
office for an extended period, they must be in a designated enclave or small conference
room that has been reserved for this purpose.
Please refer to HR Online for protocols on E-mail, voice mail, flex time and casual business
attire.

Jorge Montague |