REGISTRATION FORM

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East Africa International Trade

19 FOODAGRO Expo
Exhibition | 12 14 July | MCC | Dar-es-Salaam, Tanzania

For registration or clarifications, please contact:

Youdhvir Singh (+91 9540658035)
Email: ysingh@phdcci.in
PHD Chamber of Commerce and Industry, PHD House, 4/2, Siri Institutional Area,
August Kranti Marg, New Delhi 110016, Phones: 011- 26863801-04, 49545422
Tel: 91-11-26863801-04, Ext. 250
(TYPE IN BLOCK LETTERS PLEASE)
Name of the Organization:

IMPORT EXPORT CODE NO (Mandatory):

Name of Group Company/ies:

Name of the EXHIBITOR

IMPORT EXPORT CODE NO of Group Company/ies :

HS code :
DIN Number:
DESIGNATION

Address:

Telephone (Direct & Mobile)

Email:

Fax

Website:
Space Requirement in Sq. Mt.:
Participation Options, Pl. Tick:
A. Rs. 1,60,000

sq. mt.

Product for Display/Specific Business Interests: (not

more than 50 words)

(Including 9 sq mt built up stall, to and fro air ticket for

one person on fixed itinerary, Hotel accommodation for
one person on twin sharing basis for 4 nights)
CORNER STAND Rs. 10,000/- extra subject to
availability.
INDEPENDENT ROOM Rs. 20,000/- extra.
Whether you have participated in this fair earlier, if so when?
Name of the Contact Person

Mobile No.

E-mail ID

PASSPORT DETAILS ( ONE Persons)

Name

Passport No.

Enclosures Checklist:
Registration Proforma duly filled in

Cheque/Demand Draft for

Rs.
towards participation cost drawn in
favour of PHD Chambers of
Commerce and Industry,
payable at New Delhi

Date of Issue

Date of Expiry

Place of Issue

Date of Birth

Bank detail for payment by RTGS /NEFT:

Account Name: PHD Chamber of Commerce and Industry, PHD House, 4/2,
Siri Institutional Area, New Delhi 110016
Bank Name: Bank of India
Current Account No.: 602220110000380
Branch Address: 7, Panchsheel Shopping Centre, New Delhi 110017
IFSC Code No.: BKID0006022 MICR Code No.: 110013023
RTGS / NEFT Code No. . Branch Code
.

Cheque / DD no.

Bank Code. ... Amount Rs.

(Note: Please use a separate sheet for related information you wish to include)

PLEASE STUDY THE GENERAL EXHIBITOR RULES, WHILE FINALIZING THIS CONTRACT
We have read the GENERAL EXHIBITOR RULES and confirm that we shall abide by them. Enclosed is our Bank Draft No.
.For Rs. ..towards payment of rental and other charges in favour of PHD Chamber of
Commerce and Industry payable at New Delhi.
Name: ...Designation .Signature & Seal of Co.:
..

GENERAL EXHIBITOR RULES

1.

2.

3.

4.

5.

Terms of Reference
The terms & conditions set out herein shall be read and
construed as an integral part of the contract. The term
Exhibitor shall include all employees, representatives and
agents of any company, partnership, firm or sole
proprietorship to whom space has been allocated for the
purposes of exhibiting. The term Exhibition shall mean the
exhibition referred to on the application form. The term
Organizer shall mean PHD chamber of commerce and
Industry, New Delhi. The term Contract shall mean the
contract for exhibition space at the exhibition, entered into
between the organizer and the exhibitor and which
incorporates these present Terms & Conditions which shall
be construed as an integral part of the contract.
Allocation of Exhibition Space
The organizer shall allocate the space in accordance with the
nature of exhibits or in any manner it may deem fit. The
organizer reserves the right to change the space allocated to
the exhibitor at any time prior to the commencement of the
erection of booth by the exhibitor and; at the sole discretion of
the organizer to alter the space or transfer or close entrances
or exits to the exhibition facilities and to undertake such
structural alterations as it may deem fit. The decision taken by
the organizer in this regard shall be final and binding.
Use of Exhibition Space
Exhibitors are entitled to exhibit only the announced products
and must man the stand or space with competent personnel
during the exhibition hours. Any articles exhibited without prior
authorization may be taken away at the
expense and risk of the exhibitor. Exhibits may not be
exhibited outside the limits of space rented by the exhibitor.
The exhibitor is responsible for cleaning of its stand. Cleaning
should not be carried our during event hours. Failure to
observe these regulations may result in the organizer taking
the steps it considers necessary against offenders , without
assuming any responsibility whatsoever for the consequences
arising from such violations of regulations. Exhibitors are not
allowed to sublet or assign their stand to other parties wholly
or in part. Exhibitors shall be liable to pay for any damage
caused to the exhibition premises. Exhibitors would be solely
liable for the safety and security of their belongings procured
and manpower deployed during the exhibition. Exhibitors shall
ensure the proper insurance of these at their own cost. The
exhibitors would be liable to adhere to the instructions and the
applicable laws for the purpose of exhibition. The exhibits
procured for exhibitions shall be free from all legal hassles
and would not violate any IPR (Intellectual Property Rights) of
any third agency. Organizers would not be liable for any
liability on this account, rather the organizer would stand
completely indemnified for any loss occurred in this account.
Termination of Contract
The organizer may terminate the contract if the exhibitor fails
to make full payment of participation fee before 30 days of
start of the event. The allotted space will be cancelled and
payment made to the organizer will not be refunded.
In case the exhibitor fails to attend the exhibition for any
reason, it shall be liable for paying the full amount of the total
participation fee.
Cancellation or Curtailment of the show by the
organizer
In case, the facility in which the show is
to be held or is
being held is
destroyed or becomes
unavailable for
occupancy, for
reasons beyond the reasonable control of
the organizer, or if for any reason the organizer is unable to
permit the exhibitor to occupy the facility or the space, of if the
event is cancelled or curtailed, the organizer will not be
responsible for any loss of business, loss of profits, damage

or expense of whatever nature the exhibitor may suffer. The

reasons include,
but are not limited to, casualty, explosion, fire, lightning, flood,

6.
a)
b)
c)

d)

e)

7.

8.

9.
a)

weather epidemic, earthquake or others Acts of God, acts of

public enemies, riots or civil disturbances, strike, lockout or
boycott or other force majeure event.
Movement of exhibits
Exhibitors shall bear the responsibility and expenses for the
transport of exhibits to and from the exhibition venue.
Exhibitors shall make their own arrangements for storage and
warehousing of the exhibits.
Exhibitors shall remove all exhibits from the exhibition venue
within the period stipulated by the organizer and shall
indemnify the organizer against any loss by reason of delay or
damage to the exhibition venue.
All customs, import duties / government levies on goods /
publicity material / samples / exhibits applicable in the country
where the exhibition is being held are to be borne by the
exhibitors.
While PHDCCI will provide the overall guidelines on the said
matter of Customs, PHDCCI cannot be held responsible for
any omissions, changes or interpretation of customs officers
in carrying forward their duties.
Security
Exhibitors and their representatives should be present at their
stands at all times during the exhibition hours. They are not
allowed to close their stand before the appointed time of
closing.
Facilities
The organizer shall be providing deliverables as mentioned in
application form. Besides that, he exhibitors shall bear the
cost of additional services such as visa fee, WI-FI at venue,
meals at venue, additional security etc.
Insurance, Liability and Risk
All exhibitors shall insure, indemnify and hold the organizers
and the venue owners harmless in respect of all the costs,
claims, demands and expenses to which they may be subject
as a result of loss or injury arising to any persons, howsoever
caused, while the said persons are upon or examining or
passing their exhibition stand during the tenancy of the
exhibition. The liability or risks of the employees, agents or
exhibits shall be the responsibility of the exhibitors.

b)

All exhibitors shall obtain, prior to start of the event, all-risk

insurance from an insurance company of good standing. The
exhibitors shall produce copies of insurance policies
obtained pursuant hereto.
10. Supplementary Clauses
The organizers shall have the right, in all circumstances, to
issue supplementary regulations, in addition to
these
present terms and
conditions, to ensure the smooth
management of the exhibition. Such instructions shall be
considered to be an integral part of the terms of contract.
11. Advertisement in the exhibitor catalogue
The rates for advertisement in the exhibitor catalogue are as
below
ADVERTISEMENT

Rs

4 Colour

10000

Back Cover

30000

Inside Back Cover

20000

Inside Front Cover

20000

Sign and stamp of the exhibitor