Professional Documents
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Window Menu Keys Shortcut Keys Functions
Window Menu Keys Shortcut Keys Functions
Alt + E + O Objects
Alt + V + Z Zoom
Alt + I + P Picture
Alt + I + O Object
Ctrl + K Hyperlink
Format Menu Keys
Alt + O + R Rows
Alt + O + C Column
Alt + O + H Sheet
Alt + O + A Autoformat
Alt + O + D Conditional Formating
Alt + O + S Style
Tools Menu Keys
Alt + T + S or F7 Spelling
Alt + T + A Auto correct
Alt + T + H Share Workbook
Alt + T + T Track changes
Alt + T + W Merge Workbooks
Alt + T + P Protection
Alt + T + O Option
Data Menu Keys
Alt + D + S Sorting
Alt + D + F Filter
Alt + D + B Subtotals
Alt + D + G Group and Outline
Alt + D + P Pivot Table and Pivot Chart Report
Keys for working with Keys for moving and scrolling in
worksheets, charts, and a worksheet or workbook
macros
SHIFT+F11 or ALT+SHIFT+F1: Arrow keys: Move one cell up, down, left,
Insert a new worksheet or right
F11 or ALT+F1: Create a chart that CTRL+arrow: key Move to the edge of the
uses the current range current data region
ALT+F8: Display the Macro dialog box HOME: Move to the beginning of the row
ALT+F11: Display the Visual Basic CTRL+HOME: Move to the beginning of the
Editor worksheet
CTRL+F11: Insert a Microsoft Excel CTRL+END: Move to the last cell on the
4.0 macro sheet worksheet, which is the cell at the
intersection of the rightmost used column
and the bottom-most used row (in the
lower-right corner), or the cell opposite the
home cell, which is typically A1
CTRL+PAGE DOWN: Move to the next PAGE DOWN: Move down one screen
sheet in the workbook
CTRL+PAGE UP: Move to the previous PAGE UP: Move up one screen
sheet in the workbook
ENTER: Complete a cell entry and CTRL+PAGE UP: Move to the previous
move down in the selection sheet in the workbook
ALT+ENTER: Start a new line in the CTRL+F6 or CTRL+TAB: Move to the next
same cell workbook or window
SHIFT+ENTER: Complete a cell entry F6: Move to the next pane in a workbook
and move up in the selection that has been split
TAB: Complete a cell entry and move SHIFT+F6: Move to the previous pane in a
to the right in the selection workbook that has been split
BACKSPACE: Delete the character to SHIFT+F5: Display the Find dialog box
the left of the insertion point, or delete
the selection
DELETE: Delete the character to the SHIFT+F4: Repeat the last Find action
right of the insertion point, or delete (same as Find Next)
the selection
CTRL+DELETE: Delete text to the end TAB: Move between unlocked cells on a
of the line protected worksheet
Arrow keys: Move one character up, Keys for editing data
down, left, or right
HOME: Move to the beginning of the F2: Edit the active cell and put the insertion
line point at the end of the line
F4 or CTRL+Y: Repeat the last action ESC: Cancel an entry in the cell or formula
bar
SHIFT+F2: Edit a cell comment BACKSPACE: Edit the active cell and then
clear it, or delete the preceding character in
the active cell as you edit the cell contents
CTRL+SHIFT+F3: Create names from F3: Paste a defined name into a formula
row and column labels
CTRL+/: Select the current array, Keys for inserting, deleting, and
which is the array that the active cell copying a selection
belongs to
CTRL+[ (opening bracket): Select DELETE: Clear the contents of the selection
only cells that are directly referred to
by formulas in the selection
CTRL+PAGE DOWN: Select the next END, SHIFT+arrow key: Extend the
sheet in the workbook, until the chart selection to the last nonblank cell in the
sheet you want is selected same column or row as the active cell
CTRL+PAGE UP: Select the previous END, SHIFT+HOME: Extend the selection
sheet in the workbook, until the chart to the last cell used on the worksheet
sheet you want is selected (lower-right corner)
Note The Drawing toolbar must Keys for selecting chart items
already be displayed.
1. Press F10 to make the menu bar DOWN ARROW: Select the previous group
active. of items
3. Press the RIGHT ARROW key to RIGHT ARROW: Select the next item within
select the Select Objects button on the group
the Drawing toolbar.
4. Press CTRL+ENTER to select the LEFT ARROW: Select the previous item
first object. within the group
5. Press the TAB key to cycle forward Keys for working with a data
(or SHIFT+TAB to cycle backward) form
through the objects until sizing handles
appear on the embedded chart you
want to select.
Keys for page fields in a DOWN ARROW: Move to the same field in
PivotTable or PivotChart the next record
report
Arrow keys to select the cell that TAB: Move to the next field you can edit in
contains the field, and then the record
ALT+DOWN ARROW: Display the list
for the current field in a PivotTable
report
Arrow keys to select the page field SHIFT+TAB: Move to the previous field you
in a PivotChart report, and then can edit in the record
ALT+DOWN ARROW: Display the list
for the current page field in a
PivotChart report
UP ARROW: Select the previous item ENTER: Move to the first field in the next
in the list record
DOWN ARROW: Select the next item SHIFT+ENTER: Move to the first field in the
in the list previous record
HOME: Select the first visible item in PAGE DOWN: Move to the same field 10
the list records forward
END: Select the last visible item in the CTRL+PAGE DOWN: Move to a new record
list
ENTER: Display the selected item PAGE UP: Move to the same field 10 records
back
SPACEBAR: Select or clear a check CTRL+PAGE UP: Move to the first record
box in the list
END: Turn End mode on or off BACKSPACE: Edit the active cell and
then clear it, or delete the preceding
character in the active cell as you edit
cell contents
END, ENTER: Move to the last cell ESC: Cancel an entry in the cell or
to the right in the current row that formula bar
is not blank; unavailable if you
have selected the Transition
navigation keys check box on the
Transition tab (Tools menu,
Options command)
END: Move to the cell in the lower- ENTER (in a cell with a hyperlink):
right corner of the window Activate a hyperlink
UP ARROW or DOWN ARROW: F2: Edit the active cell and position
Scroll one row up or down the insertion point at the end of the
line
Tip When you use scrolling keys (such SHIFT+F3: Paste a function into a
as PAGE UP and PAGE DOWN) with formula
SCROLL LOCK turned off, your selection
moves the distance you scroll. If you
want to preserve your selection while
you scroll through the worksheet, turn
on SCROLL LOCK first.
Keys for previewing and F9: Calculate all sheets in all open
printing a document workbooks
TAB: Move from left to right within ALT+DOWN ARROW: Display the
the selection, or move down one AutoComplete list
cell if only one column is selected
CTRL+SHIFT+) (closing
parenthesis): Unhide columns
F8: Turn on extending a selection Keys for using AutoFilter
by using the arrow keys
SHIFT+F8: Add another range of Arrow keys to select the cell that
cells to the selection; or use the contains the column label, and
arrow keys to move to the start of then press ALT+DOWN ARROW:
the range you want to add, and Display the AutoFilter list for the
then press F8 and the arrow keys current column
to select the next range
SCROLL LOCK, SHIFT+HOME: DOWN ARROW: Select the next item
Extend the selection to the cell in in the AutoFilter list
the upper-left corner of the window
Tip When you use the scrolling keys ALT+UP ARROW: Close the
(such as PAGE UP and PAGE DOWN) AutoFilter list for the current column
with SCROLL LOCK turned off, your
selection moves the distance you scroll.
If you want to keep the same selection
as you scroll, turn on SCROLL LOCK
first.
Keys for outlining data HOME: Select the first item (All) in
the AutoFilter list
CTRL+9: Hide selected rows 1. Press F10 to make the menu bar
active.