BUSINESS MEETINGS

PREPARED BY
UMAIR MEHMOOD
DEFINITION
Group of people combined together to achieve some
common objective or to solve the problems is known as
business meeting.
Uses Of Business Meetings
 To gather new ideas
 To solve Critical problems
 To Receive feedback on company position
 To make decision about launching new
products or increasing the area of service
 To Final the appointment of new members
 Motivation
Types of Business Meeting
 Formal
 Informal
 Problem Solving
 Decision Making
 Annual General Meeting
Documents
 Formal Notice
 Agenda
 Minutes
 Conclusion
Formal Notice
 A legal notice issued to people who
have to attend the meeting.
 It describes the location, timings as
well as no. of people invited to the
meeting.
Agenda

 An agenda is a list of meeting

activities in the order in which they
are to be taken up.
 It includes everything like location
timings, welcome, matters and
minutes of previous meeting, any
other business and close meeting.
 Minutes
 the instant written record of a meeting
or hearing.
 It starts with attendance, then what
ever participants speak is recorded in
minutes.
 Final decisions are noted.
Comparison Of meeting in Developed
& Developing Countries
Developed Countries Developing Countries
 High-tech technology  Less use of technology.
is used.  It’s a basic need to
 I.T plays a vital role solve problems.
in meetings.  Political meetings helps
 Highly professional in resolving issue.
environment.
Tips For Successful Meeting
1. Minutes of last meeting.
2. Purposes.
3. Attendance.
4. Agenda.
5. Time & Place.
6. Discussions.
7. Summarize.
Role of Meeting In Success of Organization
 The effectiveness of an organization
depends on the success of its
meetings.
 Goals & targets are set.
 Future strategies are set.
 Unsuccessful meetings leads to
unsuccessful organizations.
Thank you for your Cooperation
Question & Answer
Thank you 