How to manage your emails

Tips and tricks

Use Folders
 Folders are used to manage files in your
hard disk drive. Similarly you can create
folders in your email account to manage
your emails easily. Important emails can
be moved to other folders which you can
make to classify or categorize your emails
according to their use. Hotmail and
yahoo! Allows users to create folders.
 Write a Click
folderhere
nameto add
and click out side
a folder
Yahoo Mail !
Folder created
Use Filters

 Filters are used for 2

purposes
1. To manage emails in folders
automatically

2. To protect your email account from

spam
Manage emails automatically
 Filters can automatically receive and categorize
your emails in different folders.
For example , you have subscribed a newsletter
and you don’t want to receive its emails to your
inbox , but you are interested to receive its
emails in another folder , so that you can see
them in your free time , you can use filters for
that purpose
Your inbox should only show your important personal emails.
Newsletters , reminders and offers should be send to other
folders
Protection from spam / Bulk emails

 Filters can also save you from spam

and bulk emails
You can notice that bulk and spam
emails contains subjects in which
some common words are used , for
example “free”, “join” , “sex” and “porn”
, “medicine” , “offer” , “congratulations”
and “win” etc etc
How to create filter
 Filter is actually a condition in which
you can decide that when this type of
email is received it should be placed in
that folder.
To create a filter in yahoo email

Go to mail options
Open “Filters” hyperlink
Click on add filter
We have made a filter with the name
“Batch07itfac”

Give a discriptive
It worksname
on subject , if the
to the subject will
filter
contain the word “[batch07itfac]” then it
will filter that emailChoose on which
and send part
it to the
of the email you want
folder
Wewhich
have we willtoselect
selected a folder
apply “Batch
the filter , for07
Select
Group” to placeexample
these , we of
kind
Condition have
filtered emails
And applied
in the,end , youfilter
similarly on
you
will the
can
choose
that where subject
(or in of thefolder)
which mail the
create 15 filters in yahoo
emails should be placed after
getting filtered
Filter added successfully
Similarly
 You can create filters to catch and
trash spam
 You can create filters for your friends
forwards and place them in some
appropriate folder
Creating filter in hotmail
 Hotmail also supports filters ,
 open hotmail options
Open mail link
 Open filters

Click on new filter

And create a filter
 Junk email filter in hotmail

Set you junk email filter to exclusive , so that you can receive
emails from only those people who are added in your address book
 Spam protection in yahoo

Yahoo also provides spam protection , Turn SpamGuard on

always.
For gmail users
 Gmail don’t have folders in it . They
say that we don’t like to make folders ,
don’t manage mails , just search them

 Gmail also have filters and spam
protection, see your gmail setting
Protect email addresses
 Don’t forward chain letters without
removing hundreds of email addresses
from them
 Don’t forward emails to your friends
using CC: . Instead of CC: always use
BCC:
 Using BCC will forward your emails
without forwarding email address lists of
your friends and family members
 Write your own address or Batch 07
Group address in TO field.

Write your friends addresses in BCC

By doing so , you will receive a copy of your email back

to you and your friends will also receive a copy of your
email without any problem. Email addresses are not
distributed to all the email list by doing so.
Protect email addresses
 Don’t fill out websites forms un-
necessarily with your emails address
 A lot of greeting card websites collect
email address for spamming. You
should be aware of such websites
 Never ever reply spam or junk email.
Replying spammers confirms them that
their target email address really exists.
Protect email addresses
 Don’t try to unsubscribe spammers.
When you try to unsubscribe a website
which is spamming on your email
address , because it again confirms
the existence of your email id.
To get Batch 07 Group membership

1- Stay Kool 
For Yahoo Users or Gmail Users

 For send invitation to join this group

http://groups.google.com/group/batch07itfac/mem
bers_invite
Visit to our group's Home Page
http://groups.google.com/group/batch07itfac

 send your common mails to our batches without

typing their own email address.You don't need to
type each email addresses manually.Please just
forward your mails to
batch07itfac@googlegroups.com
 I hope you will easily manage your
emails now 

 Forward it to friends who really need it