Name: Trashawna Poston

Date: 9/20/07
Period: 4

Washington’s Warehouse
July 9, 2007
Ms. Sarah H. Smith
Director of Marketing
XYZ Corporation
1234 Smith Boulevard
Smithville, ST 5789

SIMPLIFIED LETTER

Ms. Smith, this is the simplified Letter recommended by the administrative Management Society. Its
main features – block format, open punctuation, and fewer internal parts – reduce the umber
keystrokes and typewriter adjustments your secretary must make thus cutting costs, saving time, and
increasing overall letter output.

The date line is typed six lines below the last letterhead line. The inside address, also flush left,
appears two lines below the date line. Since the placement of the inside address is designed for
window envelopes, it is suggested that the all-capitalized unpunctuated Postal Service State
abbreviation be typed after the city name, followed by one space and the ZIP code.

The traditional salutation has been dropped and replaced by an unheeded, all-capitalized subject line
typed flush left, two lines beneath the last inside address line. The subject line summarizes the
message.

The first message line begins two lines below the subject line. The first sentence serves as a greeting
to the reader. The addressers name should appear in the first paragraph, preferably in the first sentence
as shown above. Inclusion of the name adds a personal touch. All paragraphs are blocked flush left,
single-spaced internally, and double-space between each paragraph.

There is no complimentary close in a Simplified Letter, although closing sentences such as “You have
my best wishes,” and “My best regards are yours” may end in the message. The writer’s name( and
business title if needed) is aligned flush left and typed all in Capitals at least five lines below the last
message line. You may use a hyphen between the writer’s summand and his business title, or if you
prefer you may use a comma. The writer’s department name may be typed flush left all in capitals, one
line below the signature line.

The identification initials, flush left and two lines below the last line of the signature block,
compromise the typist’s initials only. An enclosure notation maybe typed one or two line below the
last notation depending if space available.

EXCETUTIVE SIGNATURE – BUSINESS TITLE

lc

Enclosures (2)

Cc Edward Brown