DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : Dr. K.V.Subbarao
Designation : Head of Section
Branch : DCCP
Institute : Govt. Poly. for Women, Palamaner
Year/Semester : III Semester
Subject : Office Organisation
Subject Code : CCP-304
Topic : Understanding the Meetings
Duration : 50 minutes
Sub Topic : Minutes of a meeting: Essential points
Teaching Aids : PowerPoint, Animation
CCP304. 42 TO 43 1
Objectives

On completion of this period, you would be able

to:

 Define minutes of meeting

 List the essential points for drafting the minutes

CCP304. 42 TO 43 2
Recap:
 Meeting definition

 meeting notice and its contents

 Various terms used in a meeting

CCP304. 42 TO 43 3
Minutes of Meeting:

 Record of all the discussions in the meeting

 Proof of the proceedings in the meeting

CCP304. 42 TO 43 4
Essential Points required for
drafting the minutes

 Members present
 Chairman of the Meeting
 Who said what
 Verbatim record
 At the end of the discussion, who is to
take action

CCP304. 42 TO 43 5
Essential Points required for
drafting the minutes (contd…)
 List of members who actually attended the
meeting and their signatures

 Members absent or Proxy Members

CCP304. 42 TO 43 6
Essential Points required for
drafting the minutes (contd…)

 Who acted as Chairman of the meeting

 Review of the action taken on the minutes of
the previous meeting
 Discussion taken place
 Verbatim record of what a member said
 Conclusion – Action to be taken by whom?

CCP304. 42 TO 43 7
Summary

 Minutes of the Meeting

 Essential points required for drafting

minutes

CCP304. 42 TO 43 8
Quiz
1. Record of all the discussions in the meeting is called:

a) Proxy

b) Minutes of meeting

c) Agenda

d) None

CCP304. 42 TO 43 9
Frequently asked questions:

1. What is minutes?

2. List the essential points required for a minutes of

meeting.

CCP304. 42 TO 43 10
THANK YOU

CCP304. 42 TO 43 11