SEASSION:2020-21

AN ASSIGNMENT ON

SUBMITTED TO SUBMITTED BY
DR. RACHNA DEVI ANUM NOORI

ASSISTANT PROFESSOR BSc NURSING 3RD YEAR

 INTRODUCTION
 DEFINITION
 IMPORTANCE OF THE MINUTES OF THE MEETING
 TOOLS OF THE MINUTES OF MEETING
 PURPOSE OF THE MINUTES OF MEETING
 FORMATE OF MINUTES OF MEETING
 FORMS OF MINUTES OF MEETING
 ESSENTIALS OF TAKING MINUTES
 DO’S AND DON’TS OF MINUTES OF MEETINGS
 SUMMARY
 CONCLUSION
 BIBLIOGRAPHY
Also known as protocol or note, minutes are the live written record of the meeting.
Minutes of meeting describe specify what was discussed and decided in a meeting.
Permanent record of the meeting for future reference.

The meeting date ,location and starting and ending times

The name of the chair person and the minute-taker

The name of the all attendees and absentees

An accurate summary of the dicissions

Record of dicision
Minutes of the meeting are a written record of what took place at a meeting.

The official record of discussion held and decision taken at a meeting are called as minutes
of meeting.

Note: The minutes are generally written by the secretary of the committee, who holds the
meeting and signed by both the secretary and the chairperson.

IMPORTANCE OF MINUTES OF MEETING

 Confirm any decision made.

 Record of any agreed actions to be taken.
 serve as a record of the meeting’s procedure and outcomes.
 provides details of the meeting to anyone unable to attend meeting.
 Record who has been allocated any tasks or responsibilities.
 TOOLS OF MINUTES OF MEETING

AGENDA

NOTE

MINUTES

NOTICE
The statements that contains the particulars of the holding a meeting is known as notice. it
is one kind of request to the members for attending the meetings. the date , time, place and
agenda are informed through the notice it may be oral or written.

AGENDA
Agenda is a document that outlines the contents of a forthcoming meeting . it is usually sent
along with the notice of the meeting . Agenda should be specific and clear to all authorized
person.

MINUTES
Minutes is a chronological written statements of resolution taken in a meeting the official
records of discussion held and decision taken an a meeting are called minutes. it is a formtae
of preservation of the resolution of the meeting for future reference.
 PURPOSE OF MINUTES OF MEETING

TO SERVE TO SUPPORT TO INFORM

• As an official • Decisions • Those who

permanent arround are unable
record of policies & to attend of
who was procedures , the business
present, finance & that inspired
what was buget and in their
decided staffing. absence .
,what
actions must
take them
and when

TYPES OF MINUTES OF MEETING

VERBATIM
MINUTES

MINUTES OF MINUTES OF
RESOLUTION NARRATION
1-VERBATIM MINUTES
Verbatim minutes are used primarily in court reporting, where everything needs to be
recorder word for word.

2-MINUTES OF RESOLUTION
Only the main conclusion that are reached are recorded, not a note of the discussion that
took place. these are usually used for minutes of annual general meetings . it is important to
note the exact wording of any resolutions that are passed.

Actual resolutions are emphasized , but only give brief details of the discussion itself.

3-MINUTES OF NARRATION
A concise summary of all the discussions that took place, report received, decision made and
action to be taken. ( STUDENT WILL ONLY CONCENTRATE ON THIS TYPE).
 FORMATE OF MINUTES OF MEETING

Name of the organisation- to the top-left of the peg.

Date,time & place - the top -right of the peg

Topic- after two return keys ;center aligned

Attandees- name and designation(2 columns of a table)

Absentees- name ,roles, reasons for absenteesim.(3 columns)

Agenda at hand- topic to be discussed

Issues raised- along with names of the speakers

Suggestions- made along with the names of the speakers

Decision- the outcome of the meeting

Task list- task allotted and the respective allottee

Future meetings- the date and topic of the next meeting

 NAME OF THE ORGANISATION
Location:

Date:

Time:

Name:

TOPIC NAME:
S.NO. ABSENTEES
ATTENDEES
1.

2.

3.

Discussion
Issues raised:

suggestions:

Decision:

Conclusions

Date , Time & Topic

FUTURE MEETINGS

signature
 FORMS OF RECORDING MINUTES

AUDIO
RECORDING

VEDIO HAND
RECORDING RECORDING

ESSENTIAL OF TAKING A MINUTES

 Record a simple short statements which capture decisions passed and actions agreed
upon under each of the agenda headings
 keep it brief & to the point
 circulate within a week
 reported speech
 use a bullet points to make the minutes easier to read
DO’S AND DON’TS OF MINUTES TAKING
In this assignment we read about the minutes of the meeting. describe the minutes of the
meetings ,importance and purpose of the minutes of meeting . we also learn about the tools
and types of the meeting after that briefly discuss the forms of meetings , do’s and don’ts of
the meeting .now I m able to use this minutes of meeting format in my future study .
Here I conclude, taking minutes is important because what you write down will become the
only real record of the meeting. through this assignment I understand the importance of the
minutes of the meeting I can use this method that work best for me.
 https://www.slideshare.net/mobile/mrasadiya/minutes-of-meetings-15545294
 https://www.slideshare.net/mobile/alihassan1993/lecture-4-minutes-of-meeting
 https://www.slideshare.net/mobile/brendonyip78/taking-effective-meeting--minutes