SUBMITTED BY SUBMITTED TO

VAISHALI SINGH DR. RACHNA DEVI

BSC NURSING 3RD YR ASSISTANT PROfESSOR

(T.P.S.O.N)
 INTRODUCTION
 fORMATE Of MEETING
 TIPS fOR MEETING
 MEETING
 MEETING ADENGA
 MINUTES Of MEETING
 DOCUMENTS THAT ARE USED IN MEETING
 WHAT ARE MINUTES ?
 STANDARD STYLE Of MEETING
 CAPTURE INfORMATIONS
 fEATURES Of MINUTES IN MEETING
 IMPORTANCE Of MEETING MINUTES
 WHAT STEPS INVOLVE IN MEETING Of
MINUTES ?
 SOMETHING AVOID IN MEETING MINUTES
 Minutes of meeting also known as protocols are theinstant written
record of a meeting or hearing .
 They often give an overview of the structure of the meeting
 They are often created at the moment of the hearing by typiost or
court recorder at the meeting .
 Alternalively , the meeting may be audiorecorded and the minutes
typed later .
 The minutes of certain entries , such as a corporate board of
directors , must be kept and are important legal documents .
 Generally ,minutes begin with the organization ,name ,place ,
date ,list of people present ,absent and the time that the chair
called the meeting to order .
 All the adgenda for the said meeting
 All official decisions must be included
 The reports given and the person involve
 The vote tally may also be included
 The date ,the time and place of the next meeting
 Assignments and the person responsible .
 The minutes may end with a note of the time that the meeting was
adjourned .
 Remember that meeting minutes are for future and outside records
as much as they are for the people present
 Typing meeting minutes on a laptop can make the process quicker
and easier
 Make a note of who is present .if necessary ,pass around a sign in
sheet
 Use the meeting adgenda as an outline for the minutes
 Details do not belong in meeting minutes .do write down any motions
and decisions made and the key finding of any committee reports
 Use bullets points to make the minutes easier to read .each bullet
statement should represent a different finding , discussion or
decision .
 Make a note of issues that were tabled until future meetings
 Transcribe or review minutes as soon as possible after the meeting
,while your memory of what happened is still fresh .
 Before you submit the meeting minutes ,proofread for types and
omissions .
 An assembly of people for discussion or entertainment .
 Simply a gathering of people

 A meeting agenda is the list of items that participants hope to

accomplish at the meeting
 Also known as protocols
 Written record of meeting
 NOTICE
 AGENDA
 MINUTES

 Short notes taken to provide a record of conference or a

meeting
 Permanent and formal record of what happened
 Summary of discussion and action items
 Verbatim minutes
 Summary minutes
 Action minutes

 Record of every single word said at a meeting

 Will not always follow the agenda
 They are often long and can be difficult
 Short and free from the complexities
 Most commonly used in the office
 Normally written in full sentences rather than bullet points

 Record of a meeting in the form of a list of steps required ,who

should take them and when .
 Purpose of these minutes is to provide only a record of
decisions that require action .
MEETING MINUTES CAPTURE INfORMATION
fACTS
 Who,what,where ,when ,why, risks ,problems ,business and
rules

COMMITMENTS
 To –do
 Expressions of support

POSITIONS
 General view of attendees
 Endorsements
 Demurrals
 Name of organization
 Tittle of meeting
 Date ,time ,venue
 Attendance :present
 Apologies for absence
 Minutes of last meeting
 Matters arising from last minutes
 Disciplinary issues
 Any other business
 Adjournment /date of next meeting signature
 Confirm any decisions made
 Record of any agreed actions to be taken
 Record of any has been allocated any tasks or
responsibilities
 Provide details of the meeting to anyone unable to attend
 Severe as a record of the meeting procedure and outcome .
 Make a short summary about the meeting agenda
 Make a list of all the details beforehand
 Recording the body of the minutes
 Concluding the minutes
 Distributing the minutes among the attendees
 To opinion or interpretation of the secretary
 Judgnment phrases e.g “heated debate” valuable comment
 Discussion :minutes are a record of what was done at the
meeting ,not what was said at the meeting
 Motions that were withdrawn
 Name of seconder is unnecessary
In this assignment we read about the meetings what are the
importance of meetings .definition of meeting ,types of meeting
,what are the meeting of minutes ,what steps you involved in
minutes of meeting , and something we should avoid in minutes of
meetings by reading this all the information I can use this in my
further studies
Here I conclude that by reading assignment I got infough
knowledge about meetings of minutes , what tasks involved in
minutes of meeting , what are the importance of meetings , what are
features of meeting .by getting this much information I can use in
my future studies .
 English for nursing students ,(S premkumar),jypee publications
,page -104 to 110.
 General English for bsc nursing (Meena Sharma ),kumar
publishing house
 https: minutes of meeting @gmail .com
 www @features of minutes of meeting .