MINUTES OF MEETING Minutes of meeting of Head Department of Esprit Corporation held on 14 December 2011, 8.

15 am, at Level 2 Perpustakaan Sultanah Zanariah UTM Skudai.

Present : Ms. Shahizah Binti Shukri (Chairman) Ms. Asma` Binti Mohamed Nyan Mr. Ahmad Syahideen Bin Ahamd Giran Ms. Farah Alina Binti Ludin Ms. Nahariah Binti Kassim

Absent: -

Agenda 1. Ms. Shahizah Shukri welcomed the participant and thanked them for their presence Confirmation of minutes 2. The minutes of the previous meeting held on 1st December 2011 were confirmed. The confirmation was suggested by Ms.Asma` Mohamed Nyan and seconded by Ms.Farah Alina Ludin. Main Agenda 3. Ms.Shahizah stated that the company president noticed that many staff has discipline problems. Ms.Shahizah also states the main purpose of the meeting. Thus, Ms.Shahizah asked for strategies to control employees discipline problems. 4. Ms.Asma` suggested the company to use merit and demerit system. The system will recorded the staff discipline and a few punishment will be undergoes for those with a low merit. Seconder: Ms.Farah Alina 5. Ms.Farah Alina state an idea which is that company should reduce salary based on their discipline problems. Seconder :Ms.Nahariah Kassim

Action By Ms.Shahizah

6. Ms.Nahariah Kassim suggests that company should apply flexible working hours system where all staff need to work minimum 8hours per day. Thus, who those coming late will back after 8 hours works. Seconder: Mr.Ahmad Syahideen 7. The others idea was from Mr.Syahideen. He suggested that company to have thumb print system replacing punch card system, to record staff attendance. This will avoid staff to be punch card by others as always happened before. Seconder: Ms.Asma1 Mohamed Nyan 8. Ms.Shahizah informed that all the ideas will be informed to president and the best solution will be informed and posted in the notice board. Other matters 9. Ms.Asma` reminds all the staff about taking long breaks with in purpose. Staff must state their purpose for leaving. 10. Ms.Nahariah reminds staff to apply a leaving for long breaks at general manager with reasons. Ms.Shahizah

Closure The meeting adjourned at 8.45 am. Next meeting is scheduled two weeks from now, at same venue and time.

All staff

Minutes prepared by:

Shahizah Shukri Secretary of Esprit Corporation

ENGLISH-WORKPLACE
UHB 3022 SECTION 14

MINUTES OF MEETING

PREPARED BY: SHAHIZAH BINTI SHUKRI AP080062