DepEd Form 18-E-2 REPUBLIC OF THE PHILIPPINES DEPARTMENT OF EDUCATION

INSTRUCTIONS

1. This form, accomplished in triplicate, should serve as a permanent record of all promotions during, or at the end of the school years in Grades IV-VI, inclusive.

REFERENCES
Circulars" Nos. 24 and 34, s. 1928; 45, s. 1930; 12 and 35, s. 1932; 23, s. 1933; 15 and 48, s. 1934; 18, s. 1936; 46, s. 1937; 12 and 44, s. 1938. Memorandums: Nos. 29, s. 1927; 18. s. 1930; and 36, s. 1940 Deparment Memorandums: Nos.3, 6, and 16, s. 1945. General Instructions: No. 13, 1925 Service Manual: Secs. 99, 102, 111-112, and 115-116.

REPORT ON PROMOTIONS GRADES IV-VI

Curriculum Grade Section School Division Date of Close of School Year Certificates (Date issued) SUMMARY OF PUPILS ENROLLED March monthly enrollment Pupils promoted from grade during year Corrected enrollment TOTAL AGE OF PUPILS Average age of pupils
BOYS GIRLS TOAL

2. The copies of this form for Grade VI should be fully accomplished a week before the end of the school year, and those for Grades IV and V at the close of the school year. The original copy should be retained in the office of the principal, the duplicate should be forwarded to the division office as soon as accomplished and approved, and the triplicate should be kept on file in the office of the district supervisor. 3. is required. A separate report for each section of each grade of each curriculum

4. Names of boys, should be written first, followed by names of girls listed separately. Pupil's names should be written in the same order on all copies. The total number of pupils should agree with the yearly enrolment reported , 20 5. Under "Years in School, "write 4, 4-1/2, 5, 5-1/2, 6, 6-1/2 etc., to indicate the exact length of time the pupil has been in school from the first time he entered any any school to the date of accomplishing from. 6. The age of the pupil as recorded on this form should be his age as of the end of the school year as recorded in DepEd Form 1 (School Register). 7. Opposite the name of each pupil who drops out during the year should be entered such brief explanation of the cause as "111." "Deceased," Dropped January 12," etc. 8. Under "Total Number of Days in Grade," indicate total number of days the pupil has attended the grade in current and preceding school years. 9. All final ratings on this form are to be indicated in percent.

Boys Monthly Yearly Total

Girls

Total

SUMMARY OF PROMOTED PUPILS Number promoted Total age of pupils Average age of pupils

DURING YEAR

IN MARCH

TOTAL

Boys Girls Boys Girls Boys Girls Total

10. The data for "Average" at the bottom of the sheet will be found by adding the entries in the column and dividing the total thus obtained by the number of pupils for whom final ratings are entered. 11. The term "Final Rating" signifies either the average of the periodic ratings in a subject according to the averaging system of grading. 12. In indicating action taken on this form use only the word "promoted" and the word "retained" and abbreviate them to "Prom." and "Ret." respectively.

Date

20

13. In Grade IV and in the intermediate grades, the general average of each pupil shall be obtained by dividing the sum of the subject final ratings by the number of subjects or combinations of subjects entered under item 16 following. Each subject or combination of subjects will have a weight of one. In these grades a minimum average of 75 percent is required for promotion. 14. When the blanks under "Summary of Pupils Enrolled" are filled in, the following points should be remembered: The March monthly enrollment given on the first line should agree with the March monthly enrollment as it appears on DepEd Form 2. The data for the second line should include all pupils promoted to the next higher grade during, not at the close of the school year. The data for the third line are found by adding numbers given on the first and second lines. 15. The sum of ages of all pupils concerned should appear where "Total Age of Pupils" is called for,

Principal

APPROVED:

Schools Division Superintendent 16. In indicating the subjects under the column "Final Rating In," arranged the subjects alphabetically.