CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA

 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 

NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES

CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA

 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES
CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA
 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES

CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA

 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES
CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA
 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES

Deped Order 4, s. 2014

CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA

 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES
 Deped Order No. 4, 2014
4. “...modification or adding new data
element ....is hereby discouraged.”

6. “ ..available for download in the LIS with

pre-loaded basic information on learners...”

1..... “allow all public school teachers 8. “ ..Office of Planning Service (OPS) will
and school heads to focus on the core coordinate and monitor....”
business of curriculum delivery.”
9. “ ...strict compliance.”

2. “.......replaced old forms. ...”

DEPARTMENT OF EDUCATION 4
 Prior to the issuance of DepEd Order (DO) No.
4, s. 2014 entitled “Adoption of the Modified School
Forms (SFs) for Public Elementary and Secondary
Schools Effective End of School Year 2013-2014”, the
preparation of forms was tedious and took up a
significant amount of time and effort on the part of
teachers. This burden was substantially lessened with
the issuance of the said policy which replaced the
manual preparation of forms with the introduction of
streamlined and electronic school forms made
available for download from the Learner Information
System (LIS).
 Since the electronic school forms utilized in all
schools nationwide are pre-loaded with auto-
generated information based on the most recent
available records and are not to be modified or
edited outside the system or through a
spreadsheet, the consistency and accuracy of
reporting school data were significantly improved.
 Using the system-generated forms in both the
preparation and checking of school forms, which
involves manual reading and checking of encoded
learner’s information, shall likewise standardize and
simplify the process. The findings from these
activities such as errors in prior input of learner
information shall also guide the entry of updates in
the LIS. This ensures the consistency and reliability
of the system in generating forms which contain
information that is accurate, updated, and useful for
evidence-based assessment, planning, and
allocation of resources.
 8

Review of School Forms

Scope/coverage Phase 1

The sixteen priority forms were modified according to intent and efficiency
PHASEOUT (Form Code – Form Name) Description MODIFIED (Form Code – Form
“()”=number of data elements Name) “()”=number of data elements
1. Form 1 School Register/Daily Attendance/Inventory of Official List of Learners SF 1 School Register (23)
textbooks (24)
2. STS Form 2-Learner /Family Profile (18) Record of daily attendance SF 2 Daily Attendance Record (39)
3. STS Form 4-Absenteeism and Dropout Profile (27)
4. Form 2- Monthly Report of Attendance (45) List of books issued to/returned SF 3 Books Issued & Returned (18)
5. Form 3 -Principal Report of Enrolment & Attendance (81) by with corresponding date
6. Master list of Learners (13) Monthly & cummulative records SF 4 Monthly Learner Attendance and
7. Inventory of Textbooks (25) of enrollment, attendance and Movement (51)
movement of learner

8. Form 18-E1 - Report on Promotion (Grades I-III) (62) List of Learners that promoted to SF 5 Report on Promotion and Level of
9. Form 18-E2 - Report on Promotion (Grades IV-VI) (108) the next grade level or Proficiency (33)
10. Form 18-A - Report on Promotion for High School (64) graduated. Along with the Final
Rating is the level of proficiency
11. List of Graduates (12)
12. Form 20 - Summary Report on Enrolment and Promotion Total number of learners SF 6 Summary Report On Promotion &
(72) promoted per grade level and Level of Proficiency (44)
graduated
13. Form 12 – Teacher Status Report (18) Inventory list of school personnel SF 7 School Personnel Assignment List &
14. Form 19 – Assignment List of Teachers (22) with description of assignment Basic Profile (33)
15. Form 29 – Teacher’s Program (19)
16. Form 31 – Summary Information of Teachers (24)

DEPARTMENT OF EDUCATION
• School Form 1 (SF1) School Register – A list of learners who are
officially enrolled and attending classes
• School Form 2 (SF2) Daily Attendance Report of Learner – A list of
the learners’ daily attendance
• School Form 3 (SF3) Books Issued and Returned – A list of books
and other reading materials issued to the learners, and returned to
the issuing authority
• School Form 4 (SF4) Monthly Learner’s Movement and Attendance
– A summary number of learners who transferred in/out and
dropped out during the month and cumulative count from previous
months
• School Form 5 (SF5) Report on Promotion and Level of Proficiency
– A list of the learners’ academic performance and result of
assessment by the end of the school year
• School Form 6 (SF6) Summarized Report on Promotion and Level
of Proficiency – A summary number of learner status by the end of
the semester and/or school year
• School Form 7 (SF7) School Personnel Assignment List and Basic
Profile – A list of school personnel’s profile and official duty
CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA
 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES

Deped Order 58 s. 2017

CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA

 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES
 Deped Order No. 58, s.2017
III. POLICY
Reiterate compliance
to Deped Order 4, s.
2014 and closing the
gap

Covers all levels

including ALS

Introduces standard
format and content of
Health and Nutrition
Basic Report

DEPARTMENT OF EDUCATION 12
Deped Order No. 58, s.2017
Mandatory for all
Public Schools. Highly
encouraged for other
schools
Effective: End of
School Year 2017-2018

Familiarize with the

content and guidelines

Advocacy and strict

compliance

DEPARTMENT OF EDUCATION 13
 14

Review of School Forms

Scope/coverage Phase 2

Level New /Simplified Intent/Purpose

Form
Kinder SF 5 K EoSY Assessment Report
Elementary SF 10ES Permanent Academic Record
Junior High SF10JHS Permanent Academic Record
School
Senior High SF1 to SF8 Similar to JHS (DO 4, s. 2014) except
School SF 5A (Every End of Semester) and
SF5B (For Grade 12 Completer Only)
All levels SF8 Health and Nutrition
All Levels except SF9 Renaming of Progress Report Card.
Kinder Content and Format should be in
accordance with DO 8, s. 2015
ALS Forms AF 1 to AF AF 5 New forms replacing MIS 001 and MIS
002
DEPARTMENT OF EDUCATION
• School Form 5K (SF5K) Report on Promotion and Level of
Proficiency for Kinder – A list of the learners’ result of assessment
by the end of the school year for Kindergarten
• School Form 5A (SF5A) End of Semester and School Year Learner
Status – A list of the learners’ academic performance and result of
assessment by the end of semester and school year
• School Form 5B (SF5B) List of Learners with Complete SHS
Requirements – A list of Grade 12 learners who completed SHS
requirements and are candidates for graduation
• School Form 8 (SF8) Learner’s Basic Health and Nutrition Report –
A record of learner’s health and nutritional assessment
• School Form 9 (SF9) Learner’s Progress Report Card – An
individual, periodic report of learner’s academic achievement per
grade level
• School Form 10 (SF10) Learner’s Permanent Academic Record
(formerly Form 137) – The official record of an individual learner’s
academic achievement as he or she progresses through the basic
education cycle
 SF5K (Kinder)

• At the EOSY, the Kindergarten teacher will prepare

the SF5K in accordance to Deped Order 8, s. 2015
(Policy Guidelines on Classroom Assessment for the
K to 12 Basic Education Program) and Deped Order
47, s. 2016 (Omnibus Policy on Kindergarten
Education).

DEPARTMENT OF EDUCATION
SF5K (Kinder)

DEPARTMENT OF EDUCATION
SF5A (SHS)

DEPARTMENT OF EDUCATION
SF5A (SHS)

DEPARTMENT OF EDUCATION
SF5B (SHS)

DEPARTMENT OF EDUCATION
SF9 and SF 10 (renamed Form 138 and
Form 137)

DEPARTMENT OF EDUCATION
 23

Content and Format of SF10

23

•Basic Profile
•Academic Performance
•Certification

DEPARTMENT OF EDUCATION
Basic Profile and Eligibility

DEPARTMENT OF EDUCATION 24
Academic Performance

DEPARTMENT OF EDUCATION 25
Certificate of Transfer

DEPARTMENT OF EDUCATION 26
Procedure (SF10)

DEPARTMENT OF EDUCATION 27
Procedure (SF10-ES)

DEPARTMENT OF EDUCATION 28
Procedure (SF10-ES)

DEPARTMENT OF EDUCATION 29
Procedure (SF10-ES)

DEPARTMENT OF EDUCATION 30
Procedure (SF10-JHS)

DEPARTMENT OF EDUCATION
Procedure (SF10-JHS)

DEPARTMENT OF EDUCATION
Procedure (SF10-JHS)

DEPARTMENT OF EDUCATION
 34

Reminders
34

• Complete quarterly ratings should be written/encoded

• School are allowed to modify the form (SF10) to add other
subject areas.
• In case the learner dropped or transferred to other school do
not use lines to cross the remaining blank cells, instead in the
remarks column indicate if the learner dropped/transferred out,
the date the learner dropped out/transferred out and the
reason for dropping.
• If the learner transferred out, the receiving school should
continue accomplishing the SF10 in the next input box
(different school name, School ID). All quarterly ratings should
be rewritten to complete the 4 quarterly ratings)

DEPARTMENT OF EDUCATION
CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA
 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES

CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA

 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES
 New Indicators

• Moved In/Out – Learner who moved

in/out in between school years
• Temporarily Enrolled – learner who
are not officially enrolled due to
deficiencies in submission of
documentary requirement

DEPARTMENT OF EDUCATION 36
 Objectives

• Defining procedures for early and general

registration
• Defining eligibility standards and
documentary requirements for Kinder,
Grade 1, Grade 7 and Grade 11
• Defining Temporary and Late Enrollment
• Fees
• Enrollment Data Management (LIS)

DEPARTMENT OF EDUCATION 37
Waiver for Temporarily Enrolled

DEPARTMENT OF EDUCATION 38
Temporary Report Card

DEPARTMENT OF EDUCATION 39
CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA
 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES

CARMONA  GENERAL MARIANO ALVAREZ  SILANG  ROSARIO  KAWIT  NOVELETA  TANZA

 TRECE MARTIRES  GENERAL TRIAS  AMADEO  TAGAYTAY  MENDEZ-NUNEZ  INDANG 
NAIC  MARAGONDON  TERNATE  ALFONSO  GENERAL EMILIO AGUINALDO  MAGALLANES
 This Policy shall guide personnel involved in
the preparation, checking, and updating of
school forms through the LIS in DepEd offices
across governance levels, public and private
schools, and state and local universities and
colleges (SUCs/LUCs) offering basic education.
• Enhanced Basic Education Information System (EBEIS) – The
official website and portal of DepEd that maintains a database of
education statistics, sector performance indicators and profile of
public and private schools, learning centers and other education
service providers
• Learner Information System (LIS) – A web-based system for
registering, enrolling, tracking, and maintaining data on learners in
formal and non-formal systems of basic education
• Learner Reference Number (LRN) – A unique twelve-digit
identification number generated from the LIS and assigned to a
learner to keep track of his/her progress through the basic
education cycle, regardless of transfer to another school or learning
center in the public or private sector and promotion/moving up from
the elementary to the secondary level.
• Transferred in – Learners from a different school enrolling into the
school within the school year
• Transferred out – Learners from the school enrolling into a different
school within the school year
• Moved in – Learners from another school enrolling into the school
between school years
• Moved out – Learners from the school enrolling into a different
school between school years
• Temporarily enrolled – Learners who are not officially enrolled due
to deficiencies in submission of documentary requirements
 Chair: Chief of Curriculum Implementation Division (CID)
Vice Chairs: Chief of School Governance and Operations Division (SGOD) and
Public Schools District Supervisor (PSDS)
Members: Education Program Supervisors (CID) to be identified by the Chair
Senior Education Program Specialist for Planning and Research (SGOD)
Division Planning Officer (SGOD)
Other Division or School Personnel to be identified by the Chair and
Vice Chair

The PSDS can be appointed as vice chair only to his/her assigned School District.
There is no need for an additional vice chair if the district is not being supervised by
a PSDS.

The CID and SGOD may deputize school personnel as representatives to cover all
schools in their Division within the given schedule.
School Forms Checking
Phase 3

DEPARTMENT OF EDUCATION 45
School Forms Checking

DEPARTMENT OF EDUCATION 46
 Sampling/Drawing Lot
Priority Grade Levels
Size of School*
Other Grade Levels
Based on combined
Estimated Minim Minimum No. of
enrollment in the priority
Percentage um No. of Classes
grade levels
Classes

Very Small (99 and below) 100% all 2

Small (100 to 299) 50% 4 2

Medium (300 to 499) 30% 5 2

Large (500 to 799) 20% 6 3

Very Large (800 to 999) 10% 7 4

Huge (1,000 and above) 5% 8 5

DEPARTMENT OF EDUCATION 47
School Forms Checking Report IA

DEPARTMENT OF EDUCATION 48
School Forms Checking Report 2nd part

DEPARTMENT OF EDUCATION 49
School Forms Checking Report IB

DEPARTMENT OF EDUCATION 50
School Forms Checking Report IC

DEPARTMENT OF EDUCATION 51