Data Extraction (Line Item Level) FI/CO (Financial Accounting and Controlling) Revised 06/05/03

Paula Gist (CPA), BW RIG Lothar Schubert, BW RIG October 3rd, 2002

Content
Business Drivers FI Extraction
FI line-item extraction Timestamp mechanism Customer extensions Global Settings Availability and further information

CO-OM Extraction
CO-OM line-item extraction Delta mechanism (Revised 06/05/03) Customer extensions (Revised 06/05/03) Availability and further information

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Business drivers
Flexibility:
Need for project specific choice of fields. Check on status fields, like open / cleared items.

Drill-down and drill-through (analysis):

Drill down capability from summarized data to line-item details. Full through capability, e.g. from Accounts Payable to G/L accounts information.

Actuality:
Access to recent (or even real-time) data.

Scalability:
High number / wide variety of users. Large volumes of detailed R/3 transaction data are transferred to BW Daily full loads are inefficient.

In other words: Detailed data and delta capability

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FI line-item extraction: Data Sources and Data Targets

BW
InfoCubes -> summarized data
analytical queries on cube data

G/L accounts

Accts. receivable

Accts. payable

0FIAR_C03 FIAR: Line item

0FIAP_C03 FIAP: Line item

Drilldown

ODS -> document details

operational queries on line-item data

0FI_GL_O02 FIGL: Line item

0FI_AR_O03 FIAR: Line item

0FI_AP_O03 FIAP: Line item

InfoSources

R/3

DataSources R/3 Tables

0FI_GL_4 0FI_AR_4 0FI_AP_4 FIGL: Line item FIAR: Line item FIAP: Line item Coupled extraction Coupled extraction

BKPF Header BSEG Segment

BSAD Cleared Items BSID Open Items

BSAK Cleared Items BSIK Open Items

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FI line-item extraction: Features

0FI_GL_4 (G/L Accounts: line items)

No redundant fields are transferred into BW: Only fields from the FI document tables (BKPF/BSEG) that are relevant to general ledger accounting (compare table BSIS), No customer or vendor related fields. Vendor / Customer related information (e.g. payment/dunning data). Coupled extraction consistent snapshot of FI data in BW: G/L account extraction determines selection criteria (comp.code, fiscal period) and upper time limit of all extracted FI line-items. AP and AR extraction: no further selection criteria necessary / possible. Uncoupled extraction possible with PlugIn PI 2002.2, see OSS note 551044. The most recent FI documents, which are extracted to BW, are posted in R/3 the day before. See OSS note 485958 if you need to circumvent this restriction.

0FI_AP_4 (AP: line items) and 0FI_AR_4 (AR: line items)

Actuality of extracted data

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FI line-item extraction: Delta mechanism

0FI_GL_4, 0FI_AP_4, 0FI_AR_4 use an After Image Delta
Delta type Extractor: Delta records are directly selected from the R/3 tables using a timestamp mechanism. Delta records are directly transferred to BW. No record is written to the BW delta queue. After Image Delta: FI line items are transferred from the source system in their final state (= After Image). This delta method is not suitable for direct InfoCube update. ODS object is obligatory to determine the delta for InfoCube update.

Where BW Delta Queue is used:

Delta queue and BW scheduler ensure correct serialization of the records (e.g. inserts must not pass changes) Distribution of delta records to multiple BW systems. Selection criteria of Delta-Init upload are used to couple the datasources logically.

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Timestamp Mechanism: New documents

New FI documents
Posted in R/3 since the last line-item extraction. Selection based on the field BKPF-CPUDT.

Table BKPF

(FI document header) MANDT BUKRS Table BWOM2_TIMEST BELNR FI document key (Timestamp table) GJAHR : Upper limit: : new documents previous day CPUDT CPUTM BWOM2_TIMEST AEDAT Lower limit: : changed documents upper limit of the last G/L line-item :
extraction

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Timestamp Mechanism: Entries in BWOM2_TIMEST

Table BWOM2_TIMEST (Timestamp table)
OLTPSOURCE 0FI_GL_4 0FI_GL_4 0FI_GL_4 0FI_GL_4 0FI_GL_4 0FI_AP_4 0FI_AP_4 0FI_AP_4 0FI_AR_4 0FI_AR_4 0FI_AR_4 AEDAT/AETIM 16.05.2000/20:15 24.05.2000/16:59 02.06.2000/21:45 15.06.2000/12:34 21.06.2000/18:12 18.05.2000/21:23 30.05.2000/12:48 10.06.2000/13:19 17.05.2000/18:45 04.06.2000/13:32 16.06.2000/15:41 UPD Init Delta Delta Delta Delta Init Delta Delta Init Delta Delta DATE_LOW 01.01.1990 16.05.2000 24.06.2000 02.06.2000 15.06.2000 01.01.1990 16.05.2000 24.06.2000 01.01.1990 16.05.2000 02.06.2000 DATE_HIGH 15.05.2000 23.05.2000 01.06.2000 14.06.2000 20.06.2000 15.05.2000 23.05.2000 01.06.2000 15.05.2000 01.06.2000 14.06.2000 LAST_TS

Timestamps are stored as Seconds since 01.01.1990. Other DataSources (e.g. CO line-item extraction) also use this table. Documentation of upload history: Recording of FI data that has already been extracted into BW. Well-defined sync-points, if the delta upload has failed.

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Timestamp Mechanism: Changed documents

Changed FI documents
Changed in R/3 since the last line-item extraction Cannot be selected based on field BKPF-AEDAT:
BKPF-AEDAT is not updated by all BW relevant changes of FI Example: Clearing of an open invoice (by incoming payment) changes the document state, but does not update BKPF-AEDAT.

Solution
Recording of all changed FI documents (FI document key, date of last change) in table BWFI_AEDAT.
MANDT 600 600 BUKRS 1000 1000 BELNR 1900000010 1000000016 GJAHR AEDAT 2001 21.02.2001 2001 21.02.2001 AETIM 10:23:17 10:28:34

FI update programs in R/3 had to be changed. Selection of the changed FI documents based on tables BWFI_AEDAT and (timestamp table) BWOM2_TIMEST.

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Timestamp mechanism: Recording of changed docs

Simplified flow chart
function FI_DOCUMENT_CHANGE ... update BSEG. call function OPEN_FI_PERFORM_00005011_P ... endfunction.

R/3 transactions that record changed FI documents in table BWFI_AEDAT:

Change document Incoming/outgoing payments Dunning ...

Business Transaction Events (Tab. TPS31) Process Function 00005011 BWFIP_WRITE_AEDAT_POINTER

This entry in table TPS31 starts the recording of changed FI documents.

It should be inserted before the delta-init upload. See OSS note 401646

function BWFIP_WRITE_AEDAT_POINTER ... move-corresponding BKPF to I_T_BKPF. call function BWFIP_INSERT_BWFI_AEDAT tables I_T_BPKF. endfunction.
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Customer Extensions
Extension of extract structures using customer includes
Data source R/3 table 0FI_GL_4 0FI_AP_4 0FI_AR_4 BSEG BSIK/BSAK BSID/BSAD DTFIGL_4 DTFIAP_3 DTFIAR_3 CI_BSIS CI_BSIK CI_BSID Extract struct. Customer include

Case 1: All fields of the customer include are part of the R/3 table. No additional ABAP-coding is required. The fields of the customer include is automatically filled by the extractor. Case 2: Some fields of the customer include are not part of the R/3 table. Use Business Transaction Event 00005021. Build a function module that fills the fields of the customer include. Use the following template: SAMPLE_PROCESS_00005021. No modification of SAP standard extractors required. For more information: See OSS note 410799

Clean separation of SAP standard and customer extraction

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Global Settings (BWOM_SETTINGS)

BWFILOWLIM
Here, you can set the lower time limit of the time stamp selection for data requests in update mode initialization of the delta method. Together with the selection criteria, this parameter is a decisive factor for the data volume with data requests in update mode initialization of the delta method.

BWFISAFETY
Here, you can the upper time limit of the time stamp selection for data requests in all update modes. Value 1 in this parameter means that the upper time limit of the time stamp selection is the previous day. With larger parameter values, the upper limit of the time stamp selection is correspondingly further (in days) in the past. Note that you cannot choose a parameter value cannot be smaller than 1, as this would prevent the delta dataset being found completely.

ORGSYSONLY
If you SAP R/3 system is part of an ALE scenario, set this parameter to X. This ensures that only those line items that were originally posted to the BW system will be transferred there from the SAP R/3 system. This prevents line items being transferred several times from various SAP R/3 system.

DELTIMEST
With this parameter, you can set the retention period of entries that are no longer required in time stamp table BWOM2_TIMEST. The default settings for deletion of entries that are no longer required in the time stamp table is 60 days. The minimum retention period for entries in the time stamp table is 15 days. When entries are deleted from table BWOM2_TIMEST, the corresponding entries for the changed FI line items are deleted simultaneously from log table BWFI_AEDAT.

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Further information and availability

System requirements
R/3 source system:
Release 4.0B++ PlugIn 2001.1++

BW:
Release 3.0A++ (Release 2.0b / 2.1c: See OSS note 401646)

SAPNet (OSS) notes

Implementation of new DataSources: Extension of extract structures: Extraction of recent updates: Migration from 0FI_AP_3 / 0FI_AR_3: Coupled extraction: Uncoupled extraction: 401646 410799 / 430303 485958 410797 / 200576 428571 551044

Online documentation
Check documentation on business content, BW 3.0b.

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CO-OM line-item extraction

BW
InfoCubes ->
summarized data
analytical queries

Cost Center 0CCA_C11

Internal Order Project 0WBS_C11 0OPA_C11

Bus. Process 0ABC_C06

ODS (optional) ->

document details operational queries on line-item data

InfoSources DataSources

0CO_OM_CCA_9 0CO_OM_OPA_6

0CO_OM_WBS_6

0CO_OM_ABC_7

R/3 Tables

COBK COEP

R/3
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CO documents

CO-OM Delta mechanism

0CO_OM_CCA_9, 0CO_OM_OPA_6, etc. use an Additive Delta
Delta type Extractor: Delta records are directly selected from the R/3 tables using a timestamp mechanism (Timestamp table BWOM2_TIMEST). Field *COEP-TIMESTMP is used as a reliable timestamp for selecting new CO-OM line-items.
* Reference Field name revised 06/05/03

Delta records are directly transferred to BW. No record is written to the BW delta queue. Additive Delta : Only new CO-OM line-items are transferred from the source system (=Additive Delta). No changes on CO documents are relevant for BW. This delta method is suitable for direct InfoCube update. ODS object is optional to store document details (for operational queries on line-item data).

Where BW Delta Queue is used:

Delta queue and BW scheduler ensure correct serialization of the records (e.g. inserts must not pass changes) Distribution of delta records to multiple BW systems.

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CO-OM Customer extensions

Extension of extract structures * If there is a requirement to extract new fields into BW, use transaction

RSA6. The extract structure must be increased with the new fields required to be extracted. The new data will be written automatically with the extractor ,but please note, this will not automatically be sent to BW if the fields are not in the extract structure. * The includes CI_COBL e.g. for 0CO_OM_CCA_9 do not have anything to do with BW but it is normal CO include where the customer can fill in some new fields he needs in CO.
Data source 0CO_OM_CCA_9 0CO_OM_OPA_6 0CO_OM_WBS_6 0CO_OM_ABC_7 R/3 tables COBK/COEP COBK/COEP COBK/COEP COBK/COEP Extract struct. ICCTRCSTA1 ICORDCSTA1 ICWBSCSTA1 ICBPRCSTA1 Customer include CI_COBL CI_COBL CI_COBL CI_COBL

* Please review OSS Note 394491 Handling Errors from DataSource Append Structures (released 05/14/03) for further details

*Revised for content correction 06/05/03

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CO-OM Further information and availability

System requirements
R/3 source system:
Release 4.0B or higher

BW:
Release 2.0B or higher

SAPNet (OSS) notes

Technical background info: Performance optimization: 416265 382329, 387964

Online documentation Check documentation on business content, BW 3.0b.

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