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  • Business Communication - Meetings

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    Eyra Qiup
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    MINUTES of Meeting an official record of the business of an organization Minutes of Meeting reports only on matters related to items discussed in the meeting. C) 2006 UNITAR All Rights Reserved IMPORTANT ITEMS The name of the organization / committee the date and location of the meeting List of attendees and those absent Notation of the reading and previous minutes.

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    Notes 4 Meeting

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    MINUTES of Meeting an official record of the business of an organization Minutes of Meeting reports only on matters related to items discussed in the meeting. C) 2006 UNITAR All Rights Reserved IMPORTANT ITEMS The name of the organization / committee the date and location of the meeting List of attendees and those absent Notation of the reading and previous minutes.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
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    2 views13 pages

    Business Communication - Meetings

    Uploaded by

    Eyra Qiup
    MINUTES of Meeting an official record of the business of an organization Minutes of Meeting reports only on matters related to items discussed in the meeting. C) 2006 UNITAR All Rights Reserved IMPORTANT ITEMS The name of the organization / committee the date and location of the meeting List of attendees and those absent Notation of the reading and previous minutes.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 13

    BUSINESS COMMUNICATION - MEETINGS -

    2006 UNITAR All Rights Reserved

    STRUCTUR E
    Post-Meeting During-Meeting Pre-Meeting
    Notice Agend a Discussio ns & decisions on the Agenda
    2006 UNITAR All Rights Reserved

    Minut es of Meetin g

    STRUCTUR E

    2006 UNITAR All Rights Reserved

    MINUTES OF MEETING
    An official record of the business of an organization Minutes of Meeting reports only on matters related to items discussed in the meeting

    2006 UNITAR All Rights Reserved

    Minutes of Meeting
    IMPORTANT giving continuity to procedures informing members who were not in attendance following up with assignments and decisions planning the agendas for future meetings.
    2006 UNITAR All Rights Reserved

    Format Importan t Items


    MINUTES OF MEETING

    Use Agenda

    Keep Objectivit y
    2006 UNITAR All Rights Reserved

    Direct

    FORMAT Various styles and format of writing Depends on your organisation on the practiced format

    2006 UNITAR All Rights Reserved

    IMPORTANT ITEMS
    The name of the organization/committee The date & location of the meeting List of attendees and those absent Notation of the reading and previous minutes All major motions & decisions (except withdrawn) Committee and officer reports Adjournment

    2006 UNITAR All Rights Reserved

    USE AGENDA Minutes of Meeting must always be written in reference to the agenda set prior to the meeting

    2006 UNITAR All Rights Reserved

    KEEP OBJECTIVITY

    Minutes of Meeting must always be written in a manner that shows objectivity Focus of the meeting

    2006 UNITAR All Rights Reserved

    DIRECT

    The wordings in Minutes must be straight the point Avoid unnecessary repetitions Avoid stating motions/decisions which are withdrawn

    2006 UNITAR All Rights Reserved

    Tips

    Use full names, not nicknames. Ask the officers to restate a motion if you do not understand. Make any corrections to the minutes immediately before the mistakes are forgotten. Record what is DONE, not said Summarize important discussions to understand the decision.
    2006 UNITAR All Rights Reserved

    - THANK YOU 2006 UNITAR All Rights Reserved

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