Kudos now!

: PMP's cheat sheet

http://www.kudossoft.com/2004/12/pmps-cheat-sheet.html

P R O JE C T M AN AG EM EN T , PM P, PM P C ER T IFIC AT IO N , P R O JE C T M AN AG EM EN T B E S T PR AC T IC ES , H ELP AN D T IPS

wednesday, december 01, 2004

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PMP's cheat sheet

I've recently earned my PMP certificate and I'm very proud of it. It took me about 1 month of intensive studying and taking prep exam. Below are the useful tips I've collected during the time I prepare for my exam. I hope you will find the information helpful. This is a what I call a 'cheat sheet', you should memorize this prior taking your exam.

previous posts

Key formulas Standard deviation= P-O / 6 ; where P is Pessimistic estimate and O is Optimistic estimate PERT = O+P+4R/6 ; where O and P are defined above and R is Realistic estimate # of channel of communication = N(N-1)/2; where N is the number of project members

Earned Value Management BAC: Budget At Completion EV: Earned Value = Actual % * BAC PV: Planned Value = Planned % * BAC AC: Actual Cost = Sum of all incurred costs CV: Cost Variance = EV-AC SV: Schedule Variance = EV-PV CPI: Cost Performance Index = EV/AC SPI: Schedule Performance Index = EV/PV EAC: Estimate At Completion = BAC/CPI ETC: Estimate To Completion = EAC-AC VAC: Variance At Completion = BAC-EAC BCWS = Budgeted Cost for Work Scheduled = PV BCWP = Budgeted Cost for Work Performed = EV ACWP = Actual Cost for Work Performed = AC

Rules based on numbers 8/80 rule is a heuristic which allows a work package to be no larger than 80 hours and no smaller than hours duration

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Kudos now!: PMP's cheat sheet

http://www.kudossoft.com/2004/12/pmps-cheat-sheet.html

80/20 rule is a reference to Paretos law where 80% of the problems come from 20% of the causes 0/50/100 is a method to track completion of work packages. It allows no credit for the work until it is 50% complete, and no additional credit until it is 100% complete

Human Resource Maslows Hierarchy of Needs: there are five layers of needs for all human: 1) physiological 2) safety 3) social needs (ex.: love and friendship) 4) self-esteem 5) crowning jewel (self actualization) Herzbergs Theory of Motivation: there are two catalysts for workers: hygiene agents and motivating agents Hygiene agents: these do nothing to motivate, but their absence demotivates workers. Hygiene agents are the expectations all workers have: job security, a paycheck, clean and safe working conditions, a sense of belonging, civil working relationship, and other basic attributes associated with employment Motivating agents: these are the elements that motivate people to excel. They include responsibility, appreciation of work, recognition, opportunity to excel, education, and other opportunities associated with work other than just financial rewards McGregorys Theory of X and Y: this theory states X are lazy, dont want to work, and need to be micromanaged. Y people are self-led, motivated, and can accomplish things on their own Ouchis Theory Z: this theory holds that the workers are motivated by a sense of commitment, opportunity, and advancement. Workers will work if they are challenged and motivated. Think participative management Expectancy Theory: people will behave based on what they expect as a result of their behavior. In other words, people will work in relation to the expected reward of the work Achievement Theory: people need three things: achievement , power and affiliation

Quality Management Ishikawa = fishbone = cause-and-effect Pareto diagrams identify project problems and their frequencies. These are based on the 80/20 rule where 80% of the project problems stem from 20% of the work

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Kudos now!: PMP's cheat sheet

http://www.kudossoft.com/2004/12/pmps-cheat-sheet.html

Flow charts show the relationship between components and the flow of a process through a system Control charts ploy out the result of samplings to determine if projects are in control or out of control Kaizen technologies comprise approaches to make small improvements in an effort to reduce costs and achieve consistency Just in time ordering reduces the cost of inventory but requires additional quality because materials would not be readily available if mistakes occur

Time Management Precedence diagramming method (PDM). This is a method of constructing a project network diagram that uses boxes or rectangles (nodes) to represent the activities and connects them with arrows that show the dependencies. This technique is also called activity-on-node (AON) and is the method used by most project management software packages. Arrow Diagram Method (ADM) aka Activity-on-Arrow (AOA) allows dummy activity Conditional diagram method, Graphical Evaluation and Review Technique (GERT) allows loop

Duration compression method Crashing: employ more resources to meet the deadline, often results in increased cost Fast tracking: doing tasks in parallel, often results in reworks and usually increases risk Early start and early finish are considered as forward pass Late start and late finish are considered as backward pass Float aka Slack are the margin that an activity has before becoming a critical path Free float or free slack are margin that and activity has before impacting the early start of its subsequent dependant activity Contract Closeout (Procurement) versus Administrative Closure (Communication) Contract closeout happens before administrative closure In contract closeout, both parties verify that everything specified in the contract has been satisfied The contract is formally completed during the contract closeout process Project records are updated and files are created related to the contract and contract performance Procurement audits are a tool of the contract closeout process. Like the

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Kudos now!: PMP's cheat sheet

http://www.kudossoft.com/2004/12/pmps-cheat-sheet.html

audits used in quality, they are conducted by management to ensure that the entire procurement process is being followed

Qualitative Risk Analysis versus Quantitative Risk Analysis Qualitative Risk Analysis: What are the chances that a risk event will occur? What would the impact be if the event does occur? Outputs: Prioritized list of risks and Overall risk ranking for the project Quantitative Risk Analysis: this is all about assigning hard numbers to the risk Tool and techniques: Interviewing, Sensitivity Analysis, Decision Tree Analysis, Simulation Outputs: Prioritized list of quantified risks Residual risks are those that could not be avoided, transferred or mitigated. They may also include minor risks that have been accepted after changing the project plan. Secondary risks are those that arise from taking action on a primary risk One of the things Monte Carlo analysis would show is where schedule risk exists on the project. Workarounds are implemented for unanticipated risk events for which no response was planned Project Integration: Project Plan Execution Tool: - Work Authorization System - It is the most important tool for the project plan execution process. It is a formal system for getting the work done at the right time and the right order. Status meetings (performance reviews) Meetings are help with the team or others to discuss progress on project can help a project manager foresee and prevent many problems during project execution Project Management Information System (PMIS) In project plan execution, the PMIS is the tool that the PM uses to keep up to date on the status of work being performed on the project

posted by lordkudos at 11:06 pm

12 comments:
kays said...
Can u point me towards free resources? i'm about to take the CAPM in 2 months. Appreciate it. 9:47 AM

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Kudos now!: PMP's cheat sheet

http://www.kudossoft.com/2004/12/pmps-cheat-sheet.html

anonymous said...
Check out "PMP Exam Prep" book by Rita 3:27 AM

anonymous said...
Thanks. i have an exam on this next week. 9:56 PM

anonymous said...
I frequently visit the PMP, CAPM and PgMP Forums in PMHUB Forums, check here: www.pmhub.net. Then to visit the Forums, register at http://forums.pmhub.net They have available: Exam Question Banks, Cheat Files and Tipd and Tricks and luckily this is still FREE at present 1:09 PM

anonymous said...
Thats really kewl. Thanks. 9:21 PM

anonymous said...
The best resource so far is PMHUB.net. I also like the PMpodcast, but this is NOT free, I paid $40 for this. 12:41 PM

anonymous said...
hey, be careful though. If uou post in PMHUB Forums, make sure you post seriously and in the right Forum. I was banned for posting my question on delegation in LL Forum and am unable until now to even browse the site.... can they lock you out that way This is criminal 12:44 PM

imran raza said...

It was helpful.

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Kudos now!: PMP's cheat sheet

http://www.kudossoft.com/2004/12/pmps-cheat-sheet.html

http://imranraza.net 4:16 AM

raja said...
I invite you to visit All about PMP for comprehensive information on PMP exam, including links to sample questions and mock exams. Best Regards, Raja 6:48 AM

introspector said...
I like it...Anyplace i can find stuff for 4th edition... Pleaseeeee 1:18 PM

fishie said...
Hey guys, Just stumbled upon this on eBay. And bought one! Its pretty neat and cool and its just $5! http://cgi.ebay.com/PMP-ITTO-A-Cheatsheet-and-ExamPrep_W0QQitemZ170468448711QQcmdZViewItemQQptZLH_DefaultDomain_0?hash=item27b0b619c7 7:28 PM

fishie said...
The proper link PMP Cheat Sheet 7:42 PM

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