DATE: SEPT.

18, 2012 TIME: 7:05 PM

NDHA BOARD MEETING MINUTES

GUESTS LOCATION FACILITATOR RECORDING SECRETARY BOARD MEMBERS PRESENT BOARD MEMBERS ABSENT

Luke Livingston, Cheryl Smith, Sue Van Lannen, Chip Williams Bunten Road Park Activities Building Barry Smith Yvonne Hunter-Cabell Rick Austin, Yvonne Cabell, Sam Carr, Mark Carter, Susan Holland, Andrew Miller, Bill Smith , Rob Welch

Meeting called to order at 7:05PM by President, Barry Smith APPROVAL OF MINUTES

DISCUSSION CONCLUSION

Motion made to approve the minutes of July 23, 2012 (copies previously sent for review). Approved by majority vote. TREASURERS REPORT Susan Holland presented financial reports and led a general discussion. Compared to last year, the Administration expenses are a little behind schedule. A list was distributed, only to board members, of the homeownerss names who have unpaid Association fees. A question raised as to properties being leased to renters. Barry Smith called for motion to approve the Treasurers report. Motion approved by Andy Miller, seconded by Rick Austin. Approved by majority vote. LANDSCAPE MAINTENANCE Andy Miller reported that the water sprinkler system is on a timer, which may account for the increased cost of water bill during past couple of months. Landscaper will give an estimate on landscaping at lake. Will keep old growth cut back and maintain the area. The cost will need to be built into the 2013 budget. Overall, Andy says he is happy with job being done by Landscape Company. GENERAL MAINTENANCE 1. Sam Carr reported that he surveyed the street signs for replacement and repainting. There are 18 more sign boards and 7 brackets needed. The total cost of $2,500.00 needs to be built into the 2013 budget. Sam conducted the quarterly inspection of the dam; needs minor repairs. The fence has been repaired and the gate is locked. INFRASTRUCTURE DEVELOPMENT Barry Smith reported that Bill Smith has been working with him on the infrastructure development. Surveys have been done. Residents feel that the tennis area is not secure. Currently, there are no restrictions posted as to who can go into the tennis area. Barry suggested several ideas regarding cleaning up the access area, with the purpose of making it available, in the future, to Norman Downes residents. Norman Lake is a PRIVATE LAKE, NOT OPEN TO THE PUBLIC. A discussion ensued regarding the Lake Access Development project. A permit has been obtained from the City of Duluth for the cost of $150.00. The preliminary estimation to clean out the lake area is approximately $17,000.00. There would not be an added assessment or increase of the Association fees. Currently, there is a competitive estimate, which may not be available later. Barry raised the question as to whether or not there needs to be another survey conducted to determine if residents want to pursue the lake access development project or abandon it altogether. Susan Holland requested Barry Smith to provide graphics and specifications on the proposed lake access development, which would be presented at the proposed October 23, 2012 follow-up meeting and discussion. Chip said that the silt control directly impacts other homeowners in other subdivisions near Norman Downes. Norman Downes owns the dam; however, does not own the lake. NDHA has a lease agreement with the owner, Chip Williams.

DISCUSSION

CONCLUSION

DISCUSSION

DISCUSSION

2.

DISCUSSION

WEB DEVELOPMENT
DISCUSSION

Rick Austin reported that he is continuing to make improvements on the site. POOL

DISCUSSION

No report available. TENNIS

DISCUSSION

Mark Carter reported that the port-a-potties will be replaced at the end of the season. The water fountain isnt working, it needs to be repaired.

DISCUSSION

OLD BUSINESS Cheryl Smith suggested that fundraising be used as an alternative to raising association fees. Susan Holland stated that Norman Downes is not a charitable organization, therefore any monies raised would be taxable income. NEW BUSINESS Cheryl Smith submitted the following reports: 1. The BBQ social held at the pool on July 28th was a big success. 2. There was only one Ice Cream social held on September 9 th . 3. The Yard of the Month committee has been disbanded. 4. A Halloween event, of a hay truck ride, is planned for the children. 5. In December, we have the carnival and lights event. We encourage residents to decorate their homes. 6. Articles for the Norman Newsletter is due by October 1, 2012. 7. Cheryl will resign her position as Social Events Coordinator at the end of this year.

DISCUSSION

DISCUSSION

MEETING ADJOURNED Susan Holland made a motion to adjourn the meeting. The motion was seconded by Andrew Miller and approved by majority vote. The meeting was adjourned at9:05PM by Barry Smith.

CONCLUSION

PROPOSED LAKE ACCESS DEVELOPMENT MEETING: OCTOBER 23, 2012 AT 7:00PM AT BUNTEN ROAD PARK ACTIVITIES BLDG.

/yhc NEXT MEETING: The next board meeting is scheduled for November 20, 2012 at 7:00PM