HR Mentors is an integrated Human Resource Management & Development

Consultant dedicated to help organizations to attain the profitability through

their potential Human Resource.

Our mission involves a dedication to provide high

quality, timely, and fee-sensitive consulting
services that address the specific needs of Client.
Our approach involves the development of
creative, pragmatic solutions to human resource
related problems. We wish to provide the most
complete variety of services within the business
scope of people development and performance. We
are committed to help our clients to achieve
breakthrough performance. We don't arrive with
ready-made solutions; we believe the blueprint for breakthrough performance
is unique to each organization. Our service offering has to fit the context of
every aspect of the Organization - its markets, competitors, strategy, structure
and culture.

Synopsis of Professional Service

We work with our clients as partners and with each other as a
team. Our services are shaped by each client's unique needs and
business context, and are designed to ensure that clients get the
best return on their HR spending. We balance Employer and
Employee advocacy by providing objective, expert guidance. HR
Mentors offers:

 Executive Search & Head Hunting

This service covers executive and professional level recruitment for permanent
or temporary positions. The process is to get the right high calibers, in middle to
top management level, from the right sources with the right methodologies. We
provide a shortlist of the most qualified candidates to clients within the agreed
time schedule. We have a rich database of
professional profiles, our client can ensure that
the successful candidates placed to the required
positions not only meet the job requirements but
also simply fine-tune with your organizational
culture and environment. Additionally we will
benefit both client and candidate in assisting the
negotiation of a remuneration package and
employment terms & conditions.

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 HR Policies & Procedures
Formulate and execute the contemporary HR Policies & Procedures in
comparison with Labour Laws of the Pakistan and best market practices.
Modification to existing Policies and to ensure that HR initiatives are innovative
and cost effective. For example:
o Recruitment Policy o Staff Benefits & Compensation Policy
o Salary Administration Policy o Medical Policy
o Training & Development Policy o Insurance Policy
o Performance Appraisal Policy o Grievance Handling Policy
o Transfer Policy o Resignation & Termination Policy
o Travel Policy o Overtime Policy
o Attendance & Leave Policy o Gratuity / Provident Fund Policy
o Code of Conduct o Others

This module also includes: Drafting of HR related

correspondence: Letter of Appointments (Permanent,
Contractual, Temporary), Demotions, Suspension,
Charge Sheet, Show Cause Notice, Warnings,
Dismissals, Full and Final Settlement, Termination,
Enquiry Letters, Grievance Reply, etc. in alignment
with the corporate HR Policies and Labour Laws of
the Pakistan.
HR Mentors train, support and advise department Managers in the operation of
HR Policies & Procedures and applicable Labour Laws of the Pakistan.

 HR Audit
HR is a system within a system and actions or
non-actions of your HR Department affect the entire
organization. The HR audit is the primary means of
analyzing HR effectiveness & efficiency, and objectively
to find developmental recommendations from a best
practice perspective. The HR audit also improves
compliance and develops further infrastructure to
support and grow the potential of the company's
Human Capital. An audit targets areas relative to
Organizational Development and Human Resource
Management practices may includes:
Ž Staffing & Hiring Ž Compliance of Labour Laws
Ž Benefits Administration Ž Resignation & Termination
Ž HR Administration Ž Disciplinary issues
Ž Training & Development Ž Attendance & Leaves Management
Ž Occupational Health & Safety Ž Performance Management
HR Mentor will prepare a comprehensive report on the audit findings, threats
involved, with recommendations that are prioritized to assist your organization
with development of an actionable work plan.

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 Performance Management
HR Mentors helps to design, implement a transparent & fair Performance
Management System (annual & bi-annual and to ensure its effectiveness.

Implementation of 360 or 720 degree performance

appraisal measures and systems, behavior and
results oriented rating methods, personnel
comparison systems, etc.

Performance Management System helps: to let

employee know where s/he is ranked by the
Management vis-à-vis potential for career growth,
to enable Management to determine appropriate
training program & identifying leadership
potential in the team, to help prepare their career
path and growth pattern, to ensure management
focus on succession planning and brining objectively in it at levels, to ensure
Organization’s strong focus on Human Capital Development.

 Staff Benefits & Compensation

HR Mentors helps to develop an appropriate Payroll
Administration System, Salary Scales in consonance with
the Payment of Wages Act and Minimum Wages Ordinance.

Plan employees fringe benefit programs (Medical, Leave

Fare Assistance, Leave Encashment, Loans, Life Insurance,
Terminal Benefits, Provident Fund, Gratuity, Pension
schemes, Educational stipends, etc.)

 HR Management Information System (HR-MIS)

Human Resource Management Information
System is through creativity and innovation
whilst ensuring its effective implementation
provides security & accuracy of the confidential
information. HR-MIS helps to manage and
maintain: Staff Payroll, Attendance, Overtime,
Leave History, Gratuity payable, Provident
Fund, History of Cash Allowance, Employee
History, Monthly EOBI & PESSI contribution report, Monthly statement of
Income Tax Deductions, Calculation of WPPF, Loan History, HR Accountings
and a lot of different HR related reports.

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 HR Training & Development
To conduct Training Need Analysis, coordinate with
the department Heads in all aspects of the training
cycle beginning from identification of specific
training needs to a complete training evaluation.
Identifying training gaps, recommending solutions,
layout annual training plans, deploy an effective
post training process, initiating and developing
customized courses to enhance the effectiveness of
employee’s knowledge, technical skills and upgrading attitude of work values.

 Motivation Tools
Research and develop employees motivation programs (Awards, Rewards and
Recognition), Incentives for executives and lower level employees, Team
Incentives, Profit and Gain Sharing, Employment Equity, Bonus, Sale
Incentives, Stock options, Performance Pay, etc.

 Grievance Handling & Disciplinary Actions

HR Mentors assist department Heads on Conflict Management, Inquiries and
in all other disciplinary matters of the employees especially: misappropriation of
funds, habitual late attendance,
disorderly behavior, illegal gratification,
inefficiency, fraud, malingering,
misleading statements, willful
insubordination, willful damage to
property, un-authorized absence,
irregularities, breach of any Law,
negligence, etc.

 Social & Legal Compliance

Coordinate with the responsible Managers and ensure compliance of Social &
Legal requirements, established good practices, periodical returns and
registrations, as per different legislations, e.g. Factories Act, Industrial &
Commercial Employment (Standing Orders) Ordinance, Maternity Benefit
Ordinance, Employees Social Security Ordinance, Employees Old Age Benefits,
Workers Profit Participation Act, etc.

HR Mentors helps in interpretation and ensure adherence

of all prevailing Laws, usage, customs, practices, statutory
provisions and regulations applicable to Workman and
management cadre staff such as Removal from Service,
Discipline Rule, National Industrial Relation Commission
Rules & Regulations, Workmen Compensation Act, Workers
Welfare Fund Ordinance, Factories Canteen Rules, etc.

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 Legal Affairs (Union & Employees Relations)
Advise clients of their legal rights. Provide case laws, citations, judgments,
gazette notifications and circulars on various amendments from the Ministry of
Labour.
Drafting, vetting and review of legal documents, Legal
Notices, Conveyancing of enforceable Contracts,
Employment Contracts, Deeds, Negotiation of Settlements
and Collective Agreements with Labour Union,
Outsourcing or Contractor’s Agreements and other
documents of commercial nature.
Litigation Support: HR Mentors undertake
appropriate legal actions in case of any disputes.
Handle versatile nature of litigations before the
various Courts of Law and Forums (Supreme
Court, High Courts, Labour Appellate Tribunals,
Labour Courts, NIRC, Federal Service Tribunal,
PESSI, EOBI, Commissioner Workmen
Compensation, etc. in relation to Trade Union
matters and Individual employees.
Drafting of Pleadings, revision Petitions, Appeals with case histories, para wise
legal objections, Reply Statements, Counter Affidavits, written Arguments,
rejoinders and assembling of documentary Evidence.

 Industrial Relations Management

Evaluate the broad spectrum of key IR strategies with confidentiality to make
the Company economically more viable such as Contract Management, Lay-off,
Lock-out, Retrenchment, etc. in consonance with Labour Laws.
To tackle Trade Union problems, mediate Industrial Disputes, unfair Labor
Practices, Charter of Demands, effective co-ordination between Management &
Union and application of legal solutions within the parameters of Industrial
Relations Ordinance and Industrial Relations Rules.
Represent employer on various joint committees and
bilateral conciliation meetings with the Labour
Department to maintain ongoing relations between
Management and Employees, promote harmonious
culture, industrial peace and harmony in the
Organization.
Maintain professional relationship with the Union at
different levels and Public Relation with the external
bodies, concerned Regulatory and Statutory Authorities and other officials of
Government functionaries including Ministry of Labour etc. in connection with
the legal, Human Resource, Industrial Relations issues of the Company.

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What makes HR Mentors unique?

9 We live our philosophy every day: We

are confident that an organization's
ultimate success depends on the
performance of its People. We know and
understand People.

9 Customization & Flexibility: We approach each task with a core set of

beliefs and well-established practices. We understand that each of our
clients face different human resource challenges. Our solutions fit each
client's individual needs.

9 Clients Service: In an increasingly competitive marketplace we

understand that the client comes first. It's that simple!

Why Retain HR Mentors?

Have a personnel problem that's too tough to handle

on your own? Worried about the legal implications of
hiring or firing someone? Need to get a 2nd opinion
from someone? HR Mentors provides you an
immediate access to experienced Human Resources
Management Consultants who can answer your
questions on everyday personnel issues, as well as the
Management of more complex Human issues.

Contact Details
100-BB, Central Plaza, Barket Market, New Garden Town, Lahore.
+92 42 5889598, 6155260. 0333 42 72 180.
www.HRMentors.com.pk, eMail: info@hrmentors.com.pk

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