Name Harshal K Majithia; Roll no. PGEMP36/A/26 Towards Managerial Effectiveness Assignment no.

o. 05 Week 3 Application exercise- Managing Oneself (Self & Subordinates) Please do the application exercise on similar lines with your subordinate(s). 1. Give the article on Managing Oneself by Peter Drucker to your subordinates and get the attached document filled by them. (For subordinates) 2. Please collect it from all the subordinates, study step 2 and step 4, and find out the possible areas of improvement of team efficiency. (For self) 3. Working on building trusting relationship with the subordinate(s) (you may refer to 13 behaviors of high trust people by Peter Drucker or any other), and focusing on step 5 (of subordinates), prepare a table of; (for self)

What to do? When to do? What is required (logistics/trainings etc)?

1. Self Assessment by subordinate :Name Alex Fernandez Step 1: List 3 achievements over the past 3 years for which youve taken largely personal credit. I am working with L&T HEs Weapon system and sensors business unit as a design engineer. My responsibilities are 3D modeling, detail engineering & coordinating with PMG for smooth execution of the project. The 3 achievements over the past 3 years are:1) Successful completion of modeling and drawing releasing for the 1st mobile launcher system. I was given the responsibility of modeling and detailing of all mechanical sub systems of the launcher which was completed within time. 2) Successfully solving assembly & integration issues such as deployment mechanism, stow lock & transportation locks.

3) Preparing loading scheme for air transportability of the system. Assign a degree of importance(1 being lowest-10 being highest) to each of the 3 skills: Skills Human Skills Technical Skills Conceptual Skills Achievement 1 3 8 8 Achievement 2 3 8 8 Achievement 3 4 9 9

For your job to qualify for an outstanding performance do the same analysis of skill sets. Skills Human Skills Technical Skills Conceptual Skills Achievement 1 4 10 9 Achievement 2 4 10 9 Achievement 3 6 10 10

Gap Analysis Prepare a table comparing the above two. Find the difference. Skills Human Skills Technical Skills Conceptual Skills Achievement 1 1 2 1 Achievement 2 1 2 1 Achievement 3 2 1 1

Step 2:

 Identify and list your personal traits Relate them to each of jobs listed above on the following criteria: o Critical. o Very useful. o Useful. o Not very useful. o Irrelevant

Trait Analytical Technical soundness Soft-spoken Hard pressing / Impatient

Job 1 Useful Very Useful Irrelevant Irrelevant

Job 2 Very Useful Critical Useful Irrelevant Useful Useful

Job 3

Not very useful Irrelevant

Step 3: Identify Organizational/Professional values-list them. o Quality o Innovation o Integrity Identify personal values and list them. o Hard working o Honesty o Dedication

Relate the two sets and see how personal values help or interfere with the organizational / professional values. o Being dedicated in your work helps achieve quality for the organization. o Being honest and hard working helps the organization maintain its Integrity. Hence, the personal values go forward in helping the organizational values.

Step 4: Based on the finding at the end of Step 2 Identify bad habit/s or disabling habit/s. How would you work on it? Hard pressing (for information, to get the work done from others, etc.) is one of the disabling habits, as it is clear that it could not contribute at all in any of the 3 achievements. I should be patient and handle things without aggression. Meditation is one way, which I think can help gain patience & composure. What can be achieved that you may not be attempting or what can enhance effectiveness? Prepare a table of o What to do? o How to do? o When to do? o What is required/ (logistics/trainings etc) What can be What to do How to do When to do achieved On time Time Planning, Avoid performance Management multi-tasking Quality Be attentive Concentrate, Avoid multitasking Daily / weekly While performing a task

What is required Discipline Concentration

Step 5: Key people assessment of trusting relationship. (Boss/Colleague/Subordinates/Customer/Suppliers) o Identify key persons with whom you work. Immediate superior Next superior Internal customers Colleague o What is the communication process that you follow?

 Informal with boss or colleague (within the department Formal with other functions, i.e. through emails o Do you explain your work and how can they contribute to that? Yes, I do explain my work to others. They contribute by sharing their experiences. o Do they explain their work and how can you contribute to that? Yes, they do. I try to share my experience & give ideas so as to contribute towards their work. o What do you do to build trust in these relationships? Identify trusting behaviors. What can be done to improve it? Be honest Own up mistakes Be expressive

2. Possible areas of improvement of team efficiency. (For self) o Training & development - Since most of the work carried out within the department requires technical skills it is important to develop technical skills within the subordinates. o Knowledge sharing within the team is must as it can save a lot of time searching for data and solutions. o Co-ordination with other functions can help in setting priorities for the team and hence avoid multi tasking. 3. Building trusting relationship. (For self)

What to do Talk straight

When to do Always

What is required Be honest. Tell the truth. Use simple language. Demonstrate integrity. Dont manipulate people nor distort facts. Dont spin the truth. Dont leave false impressions.

Demonstrate respect

Always

Be Transparent

Always

Genuinely care for others. Show you care. Respect the dignity of every person and every role. Tell the truth in a way people can verify.
Give credit to others. Represent others who arent there to speak for themselves.

Show Loyalty

Always