ARTS & VENUES BUDGET REVIEW

SEPTEMBER 25, 2013 2014 BUDGET

Arts & Venues Strategic Overview

Citywide Vision: We will deliver a world-class city where everyone matters
Mission: To enhance Denvers quality of life and economic vitality through premier public event spaces, public artwork and entertainment and cultural opportunities.

Strategy 1.0 To promote cultural and economic vitality in Denver

Strategy 2.0: Strategy Manage Citys $1.1B investment in seven world-class public venues

Strategy 3.0 Enhance Denvers arts and culture profile and opportunities

Tactic 1.01 Generate revenue by renting venue space to event promoters and cultural partners

Tactic 2.01: Help ensure the Citys economic growth through oversight of the Colorado Convention Center and collaboration with Visit Denver

Tactic 3.01: Develop and manage free arts and culture programs that appeal to diverse communities in the City

Tactic 1.02: Provide safe, comfortable and well-managed venues for patrons

Tactic 2.02: Support the arts through partnerships with symphony, ballet, opera, concert promoters, theatre and arts organizations

Tactic 3.02: : Plan and direct the Citys 1% public art program

Tactic 1.03: Manage facilities through effective design, construction, maintenance and operation

Tactic 2.03: Open and manage newlyrenovated McNichols Building

Tactic 3.03: Connect citizens with diverse cultural experiences; administer Tier III SCFD funding

Tactic 1.04: Encourage growth in creative sector to foster entrepreneurship and job creation

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Arts & Venues Mission Level Metrics

Number of Events

2010 Actual Coliseum Red Rocks Boettcher Buell Theatre ECOH Crossroads Theatre Galleria / Sculpture Park McNichols Total 94 85 102 196 114 135 6 732

2011 Actual 95 87 104 188 120 154 7 755

2012 Actual 99 107 132 245 154 192 8 39 976

2013 Estimated 116 100 133 202 136 10 370 1,067

2014 Projected 97 84 121 200 110 12 410 1,034

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Arts & Venues Mission Level Metrics

Attendance: Venues
2010 Actual Coliseum Red Rocks Boettcher Buell Theatre ECOH 384,224 550,836 150,592 420,657 160,448 2011 Actual 411,996 593,919 159,973 371,760 156,596 2012 Actual 429,025 715,826 199,343 473,246 203,348 2013 Estimated 459,500 654,800 169,700 407,900 193,800 2014 Projected 415,000 595,000 180,000 400,000 140,000

Crossroads Theatre
Galleria / Sculpture Park McNichols Total

4,229
10,650 1,681,636

5,925
15,850 1,716,019

9,931
18,814 3,565 2,053,098

45,400 30,350 1,961,450

10,900 33,400 1,774,300

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Arts & Venues Mission Level Metrics

Attendance: Cultural Programs & Activities
2013 projected/ actual 17,500 75,000 6,000 683 4,048 120 360 380 625 295 105,011

Participants Five Points Jazz Festival Independence Eve Youth One Book One Denver Film Fiesta Create Denver Public Art Tours Workshop & Lectures Public Art Dedications Urban Arts Fund Red Rocks Fitness Challenge

2011 actual 10,000 70,000 0 500 2,957 100 120 425 300 110 84,512

2012 actual 7,500 55,000 4,750 619 5005 120 310 255 450 334 74,343

2014 projected 20,000 100,000 7,000 1,000 4,500 140 300 530 700 350 134,520

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Arts & Venues Organization Chart

1.0 Executive Manager 1.0 Executive Officer

ADMINISTRATION
Policy development/direction; agency goals and objectives, purchasing, contract management, financial management, including budgeting and accounting and coordination of capital improvements. 1.0 Manager 2 1.0 Administrator 1 3.0 Associate Accountants 1.0 Public Art Program Admin 1.0 Executive Assistant 1.0 Staff Assistant

ARENAS
Responsible for the management, operation, repair and maintenance and minor improvements of the Denver Coliseum and Red Rocks Amphitheatre in addition to Capital Improvement Projects. Also responsible for booking and contracting events. 1.0 Manager 2 1.0 Facilities Superintendent 1.0 Building Engineer 1.0 Master Trades Worker 1.0 1.0 1.0 1.0 1.0 Maintenance Technician Utility Worker Administrator I Entertainment Production Coor Special Events Coordinator

MARKETING
Utilization of facilities and generates new revenue by promoting cultural tourism and developing corporate sponsorships. Promotes facilities' brands and marketing facilities 1.0 Marketing Administrator 2.0 Marketing/PR Specialist 1.0 Marketing/PR Rep 1.0 Staff Assistant 5.0

DPAC
Responsible for the management, operation, repair and maintenance and minor improvements of the DPAC facilities in addition to Capital Improvement Projects. Also responsible for booking and contracting events. 1.0 1.0 2.0 4.0 8.0 4.0 1.0 1.0 1.0 1.0 3.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 37.0 Manager 2 Facilities Superintendent Custodial Supervisor Building Engineer Custodian Sr. Utility Worker Utility Worker Multiple Trades Supervisor Maintenance Technician Stockkeeper II Staff Assistant Crew Supervisor Electrician Carpenter Painter Electronic Systems Tech Operations Coordinator Special Events Coordinator Administrator I Entertainment Production Coor Utility Worker

PROGRAM DEVELOPMENT
Advances the arts and culture through activities such as Free Concert Series, Doors Open Denver, One Book One Denver. Administers 1% for Public Arts programs and on-going maintenance of City's collection of public art. Business Development Rep II (Vacant) Program Manager Administrator I Special Events Coordinator Contractor (ASA IV)

0.0 2.0 1.0 1.0 1.0 5.0

8.0

1.0 Electronic Systems Tech 1.0 Booking Specialist 11.0

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Arts & Venues Base Budget Overview

Expenditures 2011 Actual 2012 Actual 2013 Revised 2014 Proposed Base Variance

Special Revenue Fund Fund 15815 Special Revenue Fund CCC Capital Improvement Program* Capital SRF Fund 38336** Other SRF (e.g., Foundation Grants) TOTAL

$19,842,713 $20,586,521 $7,051,500 $2,125,000 $232,755 $49,838,489

$24,269,151 $21,966,737 $6,312,310 $6,407,000 $2,144,473 $61,099,671

$24,402,981 $20,732,249 $5,963,985 $5,292,000 $73,712 $56,464,927

$26,789,700 $20,000,000 $6,170,230 $2,778,600 $20,000 $55,758,530

9.8% -3.5% 3.5% -47.5% -72.9% -1.3%

GF Transfer***

$2,548,700

$2,800,000

$2,650,000

$2,650,000

0.0%

* Includes Capital Improvement Fund and Surplus Seat Tax funding ** 2014 capital transfer is a reflection of early estimates of surplus revenue, based on current event schedule. *** General Fund transfer to Colorado Convention Center included in SRF-CCC figures; the 2014 goal is to reduce the GF transfer

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Arts & Venues- Personnel Overview

Career Service Authority (CSA) Employees
Total Personnel Budget
Total FTE

2011 Actual
$4,852,670
62

2012 Actual
$5,247,694
72

2013 Revised
$6,098,308
70

2014 Projected
$6,243,062
72

Key Drivers: The increase of 2.00 FTE is due to the addition of a staff accounting position and two project management positions primarily funded by the Better Denver Bond program. Another position was transferred to Public Works to work on special event coordination.

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Arts & Venues Capital Improvement Projects Budgets - Fund 38336

2012 Boettcher Concert Hall Colorado Convention Center Denver Coliseum NDCC Denver Performing Arts Complex McNichols Building Improvements Red Rocks $ $ $ $ $ $ $ Total $ 185,152 $ 1,660,000 $ 1,600,000 $ $ 2013 300,000 800,000 1,039,571 2,498 3,150,000 5,292,069 2014 - TBD TBD TBD TBD $ 800,000 TBD TBD TBD $ 2,778,600

621,848 $ 1,340,000 $ 1,000,000 $ 6,407,000 $

Highlights:
$5.3M Red Rocks safety and patron experience improvements $1.0M emergency roof repair Convention Center $2.3M renovate and re-open McNichols Building $1.9M roof repair and hockey - related improvements at Coliseum

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Arts & Venues Operating Fund 15815 Base Budget Overview

2011 Actual Total Revenue Total Expenditures $ $ 22,885,050 $ 19,842,712 $

2012 Actual 28,652,362 $ 24,269,151 $

2013 Budget 24,635,900 $ 24,402,981 $

2013 Revised 30,688,733 $ 27,444,497 $

2014 Budget 26,569,700 26,789,700

SRF 15815 Fund Balance Transfer

2,125,000 $

6,407,000 $

5,292,069 $

5,292,069

2,778,600

Beginning Fund Balance - 1/1 Ending Fund Balance - 12/31

$ $

8,677,354 $ 9,594,691 $

9,594,691 $ 7,570,902 $

7,570,902 $ 2,511,752 $

7,570,902 $ 5,523,069 $

5,523,069 2,524,469

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2014 Budgeted Proposals

Description LED Components Scissor Lift Equipment Risers / Platforms Speakers for Buell Sound System Video System / AV Lift Equipment Convert Limited to Permanent FTE Convert Limited to Permanent FTE Staff Accountant for Agency Growth TOTAL
*This figure does not include an increase of one FTE to the base budget.

Amount $150,000 $20,000 $20,000 $48,000 $100,000 $15,000 $45,996 $65,292 $58,144 $522,432

FTE --------1.0 1.0*

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Accomplishments from 2013

Another very successful year in the venues, with large numbers of events at Red Rocks, Buell Theatre and Denver Coliseum Finished 90% of draft for Citys new Cultural Plan since 1989. Broad-based community input is a centerpiece of process. First full year of operations at McNichols Building with more than double the number of events forecast. Activation of building and adjacent areas of Civic Center Park up enormously. Completed selection for new $100m food & beverage contract at Convention Center and Performing Arts Complex, with substantial improvement in financials. Expanded sponsorship arrangement to include other City agencies and finalized contract for new provider. Completed long range plan for Performing Arts Complex, providing strategic roadmap for many future initiatives. Major review underway to review the opportunity to bring ticketing in-house, with decision in 4Q13. Significant cultural program activity, including largest-ever Five Points Jazz Festival, expanded Mayors Awards for Excellence in the Arts, launch of 25 th Anniversary of Public Art, and streamlined Youth One Book One Denver program.
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2014 City Council Presentation Arts & Venues

2014 City Council Presentation Arts & Venues

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