Cook County Sheriff Employee Available Benefit Time Website: Project Management Plan

COOK COUNTY SHERIFF EMPLOYEE
AVAILABLE BENEFIT TIME WEBSITE

PROJECT MANAGEMENT PLAN
GROUP4
DANIEL BARTON
BRENT FOSTER
WILBERT LACEY
ASHERSYED
SYEDQUADRI
COOK COUNTY SHERIFF'S OFFICE INFORMATION TECHNOLOGY UNIT
SOW. WASHINGTON
CmCAGO, ILLINOIS 60602
(312) 603-6444
APRIL 27,2013
COOK COUNTY SHERIFF EMPLOYEE AVAILABLE BENEFIT TIME WEBSITE
TABLE OF CONTENTS
INTRODUCTION 2
PROJECT MANAGEMENT APPROACH ..................... ........................................................................... 2
PROJECT SCOPE ........... ... .... ...... ........... ... ...... ... ............................. . ............ .. .... ....... .. ...... .... .............. 2
PROJECT DELIVERABLES ............................. .. ...... .... ........ ..... ....... ... .. ... ... ....... ................................. .. 3
MILESTONE LIST ................................... .............. ...... .. ... ........ .............. .... ........................................ 4
STATEMENT OF WORK . ..... .. .... .... ................ .. ..... ..... ......... .... ...... ... ......... ............ .... .... .. .. ... . ... ....... .... 5
LINEAR RESPONSIBILITY CHART ....................................................................................................... 5
SCHEDULE BASELINE AND WORK BREAKDOWN STRUCTURE .......................................................... 7
RESOURCE SCHEDULE AND NETWORK DIAGRAM .................................................................. .. ........ 8
PROJECT CHANGE CONTROL PROCESS ..................... ... .. ........................... ...... ................................ 10
COMMUNICATIONS MANAGEMENT PLAN ............. ...... .................................... ..... ... .... ..... ..... ...... .... 10
PROJECTED CosT ScHEDULE ......................................................... ................................................ 12
COST MANAGEMENT PLAN 13
QUALITY MANAGEMENT PLAN 14
RISK MANAGEMENT PLAN 14
RISK ASSESSMENT MATRIX ..... 15
CONTINGENCY PLANS ......... ... ... ..... .. ................ .... .... ....... .. .. ...... .. ....... ........... ....... .. .... ..... .. ............ . 15
SPONSOR ACCEPTANCE .................................................................. .. ..... ......................................... 16
REFERENCES ........................ ... ............................. ......... ..... .... ....... ................................................. 17
INTRODUCTION
With an increased demand on the timekeeper personnel in the Human Resources Department and
with the long range goal of automating communication between the department and Cook
County Sheriff Employees it has become necessary to create a web portal to begin the process of
automation. The project management plan will outline the first phase in achieving this long range
goal to provide a means to communicate with CCSO employees by first creating a central
location to keep them informed of their available benefit time.
PROJECT MANAGEMENT APPROACH
The Information Technology Unit Project Manager has the overall authority and responsibility
for managing and executing this project according to this Project Plan and it Subsidiary
Management Plans. The project team will consist of personnel from the CCSO Information
Technology Unit and the CCSO Human Resources Department. For the purpose of this project
each department shall be managed by its Director and the tasks delegated through the formal
chain of command. Final authority and approval of the project plan and final deliverables rests
with the Cook County Sheriffs Chief of Staff, followed by the Director of Human Resources.
PROJECT SCOPE
Objective:
Provide secure and centralized location for CCSO employees to view benefit time data from the
Time-tracker application database. Employee users of this website will be connected to the Cook
County Wide Area Network or a Direct Access Device.
2
PROJECT DELIVERABLES
A secure Active Directory single Cook County Sheriff LE domain credential sign on internal
web site with a CCSO wide published URL to display the following Time-tracker data:
All available balances as of last completed pay period including hours deducted (benefit time
deductions) to date without the accrual. If exceptions cannot be date stamped can display
negative hours next to the corresponding category. The page will include the following fields;
Comp
Medical
Vacation
Personal
Floating Holiday
Regular Holiday
FMLA hours used, start date, and end date.
Full name and JDE should display. Include accrual date and vacation rate.
Display location, shift, and regular days off (RDO).
The display page shall contain a simple user print out capability that will capture the computer IP
address, time, date, and user information when printed. Both on the screen and on the print out,
the disclaimer should state "This information is subject to verification. If you believe
discrepancies exists, please notify Personnel, through your chain of Command, in writing. In
your detailed, written communication, please include a screen print(s)"
3
*
.
.
The display page shall also create a link clearly visible and obviously noticeable at the top ofthe
page that will direct the user to a special notice and announcement page that shall be used for
current and timely notifications from the Cook County Sheriffs Office Human Resources
Department
Back end administration of website shall include a log of all user logins. The administration of
the website will allow reporting capabilities of login activity and website analytics. The format
and delivery of reports to be determined at a future date.
MILESTONE LIST
The project milestone list and proposed completion dates:
Milestone Description Date
1. Scope Determine Project Scope Tuesday, 5/7/2013
2. Analysis/Software Conduct, Draft, Develop and Review Friday, 5/17/2013
Requirements Software Requirements
3. Design Develop and Review Prototype Wednesday,
5/29/2013
4. Development Develop Code Friday 6/14/2013
5. Testing Test, Modify, Retest Thursday, 6/27/3013
6. Training Develop End User/Help Desk Monday 6/24/2013
Training
7. Documentation Develop Help Desk and User manual 711112013
documentation
8. Pilot Deploy and Evaluate Pilot Website 7117/2013
9. Deployment Full Deployment of Website 7/24/2013
10. Post Implementation Document and distribute post review 7/29/2013
Review
4
* STATEMENT OF WORK
The Project Team shall perform the following:
Determine the best approach to achieve projected milestone dates using only the
Cook County Sheriffs existing Microsoft computer network systems, human
resources, and regular work hour schedules.
Control the access of sensitive personnel data and Cook County Sheriffs LE Domain
network access using basic security practices for web applications as outlined in the
Microsoft best practices for web applications.
1
LINEAR RESPONSffiiLITY CHART
ID Task Name Responsibility
1 Scope Project Manager
2 Determine project scope Project Manager
3 Defme preliminary resources Project Manager
4 Secure core resources Project Manager
6 Analysis/Software Requirements Project Manager
7 Conduct needs analysis Application Development Manager
8 Draft preliminary software specifications Application Development Manager
9 Develop preliminary budget Project Manager
10 Review software specifications/budget with team Project Manager
11 Incorporate feedback on software specifications Application Development Manager
12 Develop delivery timeline Project Manager
13 Obtain approvals to proceed (concept, timeline, budget) Project Manager
14 Secure required resources Project Manager
16 Design Project Manager
17 Review preliminary software specifications Application Development Manager
18 Develop functional specifications Application Development Manager
19 Develop prototype based on functional specifications Application Development Manager
20 Review functional specifications Human Resource Manager
1
See References
5
21 incorporate feedback into functional specifications Application Development Manager
22 Obtain approval to proceed Project Manager
24 Development Project Manager
25 Review functional specifications ASP Developer
26 Develop code ASP Developer
27 Developer testing (primary debugging) ASP Developer
29 Testing Project Manager
30 Identify anomalies to product specifications Project Manager
31 Modify code ASP Developer
32 Re-test modified code ASP Developer
34 Training Project Manager
35 Develop training specifications for end users Human Resource Trainer
36 Develop training specifications for helpdesk support staff Human Resource Trainer
37 Identify training delivery methodology Human Resource Trainer
38 Develop training materials Human Resource Trainer
39 Conduct training usability study Human Resource Trainer
40 Finalize training materials Human Resource Trainer
41 Develop training delivery mechanism Human Resource Trainer
43 Documentation Project Manager
44 Develop Help system Human Resource Tester
45 Review Help documentation Human Resource Trainer
46 Incorporate Help documentation feedback Human Resource Tester
47 Develop user manuals Human Resource Tester
48 Review all user documentation Human Resource Manager
49 Incorporate user documentation feedback Human Resource Tester
51 Pilot Project Manager
52 Identify test group Project Manager
53 deploy pilot website Project Manager
54 Obtain user feedback Human Resource Deployment
55 Evaluate testing information Project Manager
57 Deployment Project Manager
58 Determine final deployment strategy Human Resource Deployment
59 Develop deployment methodology Human Resource Deployment
60 Secure deployment resources Human Resource Deployment
61 Train support staff Human Resource Deployment
62 Deploy website Human Resource Deployment
64 Post Implementation Review Project Manager
65 Document lessons learned Project Manager
66 Distribute to team members Project Manager
67 Create software maintenance team Project Manager
6
~
~
SCHEDULE BASELINE AND WORK BREAKDOWN STRUCTURE
IDTask Name
1 Scope
'"2 Determine project scope
'3 Define prel iminary resources
4 Secure core resources
's Scope complete
6 Analysis/Software Requirements
'7 Conduct needs analysi s
"s Draft preliminary software specifications
~ Develop preliminary budget
10 Review software specifications/budget with team
"11 Incorporate feedback on software specifications
"12 Develop delivery time line
"13 Obtain approvals to proceed (concept, timeline, budget)
"14 Secure required resources
is Analysis complete
' 16 Design
~ 1 7 Review prel iminary software specifications
' :18 Develop functional specifications
,19 Develop prototype based on functional specifications
,.20 Review functional specifications
,.21 Incorporate feedback into functional specifications
22 Obtain approval to proceed
"23 Design complete
' 24 Development
~ 2 5 Review functional specifications
"26 Develop code
"21 Developer testing (primary debugging)
"2a Development complete
"29 Testing
,.30 Identify anomalies to product speci f ications
"31 Modify code
"32 Re-test modified code
"33 testing complete
"34 Training
:35 Develop training specifications for end users
36 Develop training specifications for helpdesk support staff
:37 Identify training delivery methodology
38 Develop training materials
:39 Conduct training usability study
40 Finalize training materials
"41 Develop t raining delivery mechanism
'42 Training materials complete
"43 Documentation
~ Develop Help system
45 Review Help documentation
~ 6 Incorporate Help documentation feedback
47 Develop user manuals
"48 Review all user documentation
'49 Incorporate user documentation feedback
"so Documentation complete
' 51 Pilot
,.52 Identify test group
'53 deploy pilot website
"54 Obtain user feedback
"ss Evaluate testing information
"55 Pilot complete
' 57 Deployment
"' ss Determine final deployment strategy
:sg Develop deployment methodology
,.ro Secure deployment resources
61 Train support staff
"52 Deploy website
.. 63 Deployment compl ete
"54 Post Implementation Review
'55 Document lessons learned
.. 66 Distribute to team members
"57 Create software maintenance team
"68 Post implementation review complete
Duration Start Date
2 days 5/6/13 8:00AM
4hrs 5/6/13 8:00AM
4hrs 5/6/131:00 PM
1day 5/7/13 8:00AM
Odays 5/7/13 5:00PM
7.38 days 5/8/13 8:00AM
1day 5/8/13 8:00AM
2days 5/9/13 8:00AM
1day 5/13/13 8:00AM
3hrs 5/14/ 13 8:00AM
4 hrs 5/14/13 11:00 AM
1day 5/14/13 4:00PM
4 hrs 5/15/13 4:00PM
1day 5/16/1311:00AM
Odays 5/ 17/1311:00 AM
8 days 5/17/13 11:00 AM
1day 5/17/1311:00AM
2days 5/20/1311:00 AM
3days 5/22/13 11:00 AM
1day 5/27/1311:00AM
0.5 days 5(lB/13 11:00 AM
4hrs 5/28/ 13 4:00PM
Odays 5/2!3/1311:00 AM
7.5 days 6/4/13 11:00 AM
lday 6/4/1311:00 AM
Sdays 6/ 5/ 1311:00 AM
1.5 days 6/12/13 11:00 AM
Odays 6/13/13 4:00PM
7 days 6/13/13 4:00 PM
4days 6/13/13 4:00PM
2days 6/19/13 4:00 PM
1day 6/21/13 4:00PM
Odays 6/24/13 4:00PM
18. 13 days 6/24/13 4:00PM
3days 7/ 1/13 8:00AM
3days 6/24/13 4:00PM
lday 6/24/ 13 4:00PM
1wk 7/4/13 8:00AM
1day 7/11/13 8:00AM
1day 7/12/13 8:00AM
3days 7/ 15/ 13 8:00AM
Odays 7/18/13 5:00PM
13 days 7/19/13 8:00AM
2days 7/19/13 8:00AM
3days 7/23/ 13 8:00AM
2days 7/26/13 8:00AM
3days 7/23/13 8:00AM
2days 7/26/13 8:00AM
2days 8/5/13 8:00AM
Odays 8/6/13 5:00PM
4 days 8/7/13 8:00AM
1day 8/7/13 8:00AM
1day 8/7/13 8:00AM
2days 8/8/13 8:00AM
1day 8/12/13 8:00AM
Odays 8/12/13 5:00PM
5 days 8/13/13 8 :00AM
1day 8/ 13/ 13 8:00AM
1day 8/14/13 8:00AM
1day 8/15/13 8:00AM
1day 8/16/13 8:00AM
1day 8/19/13 8:00AM
Odays 8/19/13 5:00PM
3 days 8/20/13 8 :00AM
1day 8/20/13 8:00AM
1day 8/21/13 8:00AM
1day 8/22/13 8:00AM
Odays 8/22/13 5:00PM
7
Finish Date Predecessors Resources
5/7/13 5:00 PM
5/6/1312:00 PM Human Resource Mangager,Project Manager
5/6/ 13 5:00PM Project Manager
5/7/13 5:00PM Project Manager
5/7/13 5:00PM
5/17/1311:00 AM
5/8/13 5:00PM Application Development Manager
5/10/13 5:00PM Application Development Manager
5/13/135:00PM Project Manager
5/ 14/1311:00 AM 9 Project Manager,ASP Developer
5/14/134:00PM 10 Application Development Manager
5/15/134:00 PM 11 Project Manager
5/16/1311:00 AM 12 Human Resource Mangager,Project Manager
5/17/1311:00 AM 13 Project Manager
5/ 17/13 11:00 AM 14
5/29/13 11:00 AM
5/20/ 1311:00 AM 15 Application Development Manager
5/ 22/1311:00 AM 17 Application Development Manager
5/27/ 1311:00 AM 18 ASP Developer,SQL Developer,Application Development Manager
5/28/1311:00 AM 19 Human Resource Mangager
5/28/13 4:00PM 20 Human Resource Mangager,Application Development Manager
5/29/1311:00 AM 21 Human Resource Mangager,Project f<Aanager
5/29/1311:00 AM 22
6/13/13 4:00 PM
6/5/1311:00 AM 23 ASP Developer,SQL Developer
6/12/1311:00 AM 25 ASP Developer, SOL Developer
6/13/13 4:00PM 26 ASP Developer, SOL Developer
6/13/13 4:00PM 27
6/24/13 4 :00 PM
6/19/134:00PM 28 ASP Developer, Human Resource Tester
6/21/13 4:00PM 30 ASP Developer,SQL Developer
6/24/13 4:00PM 31 ASP Developer, Human Resource Tester
6/24/13 4:00PM 32
7/18/13 5 :00 PM 33
7/3/13 5:00PM 23 Human Resource Trainer
6/28/13 3:00 PM 23 Human Resource Trainer
6/25/134:00PM 23 Human Resource Trainer
7/11/135:00 PM 38 Human Resource Trainer
7/18/13 5:00PM 41
8/6/13 5:00 PM
7/22/135:00PM 42 Human Resource Tester
7/ 25/13 5:00PM 44 Human Resource Trainer
7/29/135:00PM 45 Human Resource Tester
7/25/135:00 PM 42 Human Resource Tester
7/2!3/135:00 PM 47 Human Resource Mangager
8/6/13 5:00PM 48 Human Resource Tester
8/6/13 5:00PM 49
8/12/13 5:00 PM
8/7/13 5:00PM 49 Project Manager, Human Resource Mangager
8/7/135:00PM 50 Human Resourte Deployment ,ASP Developer
8/9/135:00PM 53 Human Resource Deployment
8/12/13 5:00 PM 54 Human Resource Deployment ,ASP Developer
8/12/135:00PM 55
8/19/13 5:00PM
8/13/13 5:00 PM 56 Human Resource Deployment
8/14/13 5:00PM 58 Human Resource Deployment
8/15/135:00PM 59 Human Resource Deployment
8/19/13 5:00 PM 62
8/22/13 5:00 PM
8/20/13 5:00PM 63 Project Manager
8/21/13 5:00 PM 65 Project Manager
8/22/13 5:00PM 66 Project Manager
8/22/13 5:00PM 07
ID
0
0
5
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24
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311
51
-57
54
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Employee Ber1efit Website
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M _stone

GANT Chart of Project Milestones
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RESOURCE SCHEDULE AND NETWORK DIAGRAM
esource Name Wori<
J""'
515 5112 5119 5J26 612 6116
Unassigned Ohrs
Appl i cat ion 80 hrs 24h 9h 40h 7h
Development
Manager
Human Resource 4h 4h 16h
Mangager
Project Manager 83 hrs, 16h 3lh 4h
SOL 100 hrs 21h 3h 24h 36h
ASP 159 hrs 3h 21h 3h 24h 40h
tluman Resource 112 hrs 4h
Tester
Human Resource 160 hrs 22h 40h 40h
Trainer
Human Resource 72hrs
Deployment
oea1!11 e
Jyy
6123 6130 717
16h
12h 4h
40h 12h
28h 30h 34h
32h 24h 2h
;
i ;:

r;:

li""""'ii'
ljF'Ii1

c
J
=
Augu$1
J 7N4 7121 7128
8h
Bh 22h 2h
Bh 8h
16h
14h 40h 18h
Crt Cdl Patl Net\ orl\ Dldgrdr
9
~
~
PROJECT CHANGE CONTROL PROCESS
Changes to the proposed work breakdown and schedule shall be categorized by level of impact
of change on the project's scope, schedule, and cost. The range shall consist oflow, medium or
high.
Low impact change decisions shall be handled by the Project Manager. Medium impact change
decisions will be mitigated by the Project Manager, the Application Development Manager and
the Human Resources Director. High impact change decisions shall be brought before the
steering committee. The steering committee will consist of the Chief of Staff, the Human
Resources Director, and the Information Technology Director.
Project changes will be made using the Project Change Form located in the document section of
the Teamwork PM Project Management portal. All change forms shall be completed and
forwarded to the Project Manager. Medium and high impact change forms will be forwarded by
the Project Manager to the Application Development Manager and the Human Resources
Director.
COMMUNICATIONS MANAGEMENT PLAN
All communications for the Benefit Time Website Project will be conducted using the
Teamwork PM Project Management portal. No other form of communication will be used to
document the communications of the project. It will be the responsibility of the Project Manager
10
~
~
to ensure that all project team members have access to the portal and know how to use the portal
for all project communications.
Routine project task communications between the Information Technology Unit team
members shall be copied to the Project Manager.
Routine project task communications between the Human Resource Department team
members shall be copied to the Project Manager.
Routine project task communications between the Information Technology Unit team
members and the Human Resource Department team members and all replies to those
communications shall be copied to the Project Manager, The Application
Development Manager, and the Human Resource Manager.
Milestone completion meetings will be scheduled, conducted, and documented by the
Project Manager and copied to all project team members.
All Project Change Form communications will be sent to the Project Manager, copied
to the Application Development Manager, and the Human Resource Manager
11
PROJECTED COST SCHEDULE
0
4
7
8
9
10
11
12
13
14
17
18
19
20
21
22
25
26
27
Employee Benefit Website
.cope
Determine project scope
Define preliminary resources
Secure core resources
si
1
So tware Rl!q i r ~ IT'
Conduct needs analysis
Draft preliminary software specifications
Develop preliminary budget
Review software specifications/budget with team
Incorporate feedback on software specifications
Develop delivery timeline
Obtain approvals to proceed
Secure required resources
Review preliminary software specifications
Develop functional specifications
Develop prototype based on functional specifications
Review functional specifications
Incorporate feedback into functional specifications
Obtain approval to proceed
't.'velopm r
Review functional specifications
Develop code
Developertesting (primary debugging)
Identi fy anomalies to product specifications
Modify code
Re-test modified code
Develop training specifications for end users
Develop training specifi cations for helpdesk support staff
Identify training delivery methodology
Develop training materials
Conduct training usability study
Finalize training materials
Develop training delivery mechanism
Develop Help system
Review Help documentation
Incorporate Help documentation feedback
Develop user manual s
Review all user documentation
Incorporate user documentation feedback
identify test group
deploy pilot website
Obtain userfeedback
Evaluate testing information
Determine final deployment strategy
Develop deployment methodology
Secure deployment resources
Train support staff
Deploy website
p
Document lessons reamed
Distribute to team members
Create software maintenance team
St JUrce "Jarne:,
5/6/138:00AM 7/29/1310:00AM
S/6/13 8:00AM 5/7/13 <:00 PM
5/6/13 8:00AM 5/6/ 1312:00 PM Human Resource Mangager,Project Manager
5/6/131:00 PM 5/6/13 5:00PM Project Manager
5/7/13 8:00AM 5/7/13 5:00PM Project Manager
5/' 13 :C rVI 5/ 7/13 .:OOAvt
5/8/138:00AM 5/8/135:00PM Application Development Manager
5/9/138:00AM 5/10/13 5:00PM Application Development Manager
5/13/13 8:00AM 5/13/13 5:00PM Project Manager
5/14/13 8:00AM 5/14/1311:00AM Project Manager,ASP Developer
5/14/131l:OOAM 5/14/134:00PM Application Development Manager
5/14/13 4:00PM 5/15/13 4:00PM Project Manager
5/15/13 4:00PM 5/16/13ll:OOAM Human Resource Mangager,Project Manager
5/16/13ll:OOAM 5/17/1311:00AM Project Manager
17 131 OOAM 5 29/L 1 "'AM
5/17/1311:00AM 5/20/13ll:OOAM Application Development Manager
5/20/1311:00AM 5/21/1311:00AM Application Development Manager
5/22/13ll:OOAM 5/27/13ll:OOAM ASP Developer,SQLDeveloper,Application Development Manager
5/27/13ll:OOAM 5/28/1311:00AM Human Resource Mangager
5/28/13ll:OOAM 5/28/13 4:00PM Human Resource Mangager,Application Development Manager
5/28/13 4:00PM 5/29/13ll:OOAM Human Resource Mangager,Project Manager
,f3lJ/13 8:00AM 6/14/1312:00 PM
6/5/13 8:00AM 6/5/ 13 5:00PM ASP Developer,SQL Developer
6/ 6/13 8:00AM 6/11/13 5:00PM ASP Developer,SQL Developer
6/13/13 8:00AM 6/14/1312:00 PM ASP Developer,SQL Developer
4 ....., lJ
1
M '27/13 .._ 01
6/14/131:00 PM 6/20/1312:00 PM ASP Developer,Human Resource Tester
6/20/131:00 PM 6/24/1312:00 PM ASP Developer,SQL Developer
6/24/131:00 PM 6/27/1310:00 AM ASP Developer,Human Resource Tester
5 '29 '13 :00 AM .3 10:00 A,
6/4/1310:00AM 6/7/1310:00AM Human Resource Trainer
5/29/13ll:OOAM 6/4/1310:00AM Human Resource Trai ner
5/29/13ll:OOAM 5/30/13ll:OOAM Human Resource Trainer
l_; ouAM . 1 ~ . 0 : Ar
6/24/1310:00AM 6/26/1310:00AM Human Resource Tester
7/3/1310:00AM 7/ 5/1310:00AM Human Resource Tester
7/3/1310:00AM 7/5/1310:00AM Human Resource Mangager
1 /13 00 AM 7/ d 10:00 AM
7/ll/1310:00AM 7/11/1310:00 AM Project Manager,Human Resource Mangager
7/ll/1310:00AM 7/11/1310:00AM Human Resource Deployment ,ASP Developer
7/12/1310:00 AM 7/16/1310:00 AM Human Resource Deployment
7/16/1310:00AM 7/17/1310:00AM Human Resource Deployment ,ASP Developer
7 13 AI
1
2 3 n 4N
7/17/1310:00AM 7/18/1310:00AM Human Resource Deployment
7/22/1310:00 AM 7/23/1310:00 AM Human Resource Deployment
'1.> 0.00 At 7
1
20 > 11 :00 AM
7/24/1310:00AM 7/25/1310:00AM Project Manager
7/25/1310:00AM 7/26/ 1310:00AM Project Manager
7/26/1310:00AM 7/29/1310:00AM Project Manager
12
B
$28,770
$860
$344
$172
$344
s ,814
$344
$688
$344
$234
$172
$344
$344
$344
$5,016
$344
$688
$2,952
$344
$344
$344
"',800
$640
$3,200
$960
,800
$2,016
$1,280
$504
.3,808
$672
$672
$224
$1,120
$224
$224
$672
$ 376
$448
$672
$448
$672
$688
$448
$2,144
$688
$504
$448
$504
s 120
$224
$224
$224
$224
$224
... ,d32
$344
$344
$344
Milestone Cost Breakdown
IE\'1
1
DEPLOY E T
PILOT
DOCUMENTATION
TRAIN! G
TESTING
DEVELOPMENT
DESIGN
ANALYSIS/SOFTWARE REQUIREMENTS
SCOPE
EMPLOYEE BENEFIT WEBSITE
COST MANAGEMENT PLAN
so $1,000 $2,000 $3,000
Cost
$4,000 $5,000
The Project Manager will be responsible for managing and reporting on the project's cost
$6,000
throughout the duration of the project. During the milestone completion meetings, the Project
Manager will meet with management to present and review the project's cost performance for
the preceding completed milestones. Performance will be measured using earned value. The
Project Manager is responsible for accounting for cost deviations and presenting the Project
steering committee with options for getting the project back on budget. The project steering
committee has the authority to make changes to the project to bring it back within budget.
13
QUALITY MANAGEMENT PLAN
The Project Manager will be responsible for managing and reporting on the project' s quality
throughout the duration of the project. During the milestone completion meetings, the Project
Manager will meet with management to present and review the project's quality performance for
the preceding completed milestones. Quality will be measured using Microsoft Development
Network Library- ASP.NET Web Application Security- Basic Security Practices for Web
Applications as a guide to ensure that best practices are being followed to accomplish each
milestone. The Project Manager is responsible for accounting for quality deviations and
presenting the Project steering committee with options for mitigating quality concerns.
RISK MANAGEMENT PLAN
The approach taken to manage risks for this project will include a methodical process by which
the project team identify, score, and rank the various risks. The Project Manager will provide
status updates on assigned risks in the milestone completion meetings. Upon the completion of
the project, during the closing process, the project manager will analyze each risk as well as the
risk management process. Based on this analysis, the project manager will identify any
improvements that can be made to the risk management process for future projects. These
improvements will be captured as part of the lessons learned knowledge base.
14
~ COOK COUNTY SHERIFF EMPLOYEE AVAILABLE BENEFIT TIME WEBSITE
~
RISK ASSESSMENT MATRIX
Risk Impact Likelihood Degree Action Responsibility Response
of of Trigger Plan
Occurrence Impact
(L,M,H) (L,M,
H
Lack of No change in M H Login Project Additional
cooperation and inquiries to activity Manager Human
commitment from Human Resource
users Resource Deployment
personnel Personnel
Personnel data Lawsuits L H Unauthorized Project Microsoft
hacked access Manager Best Practice
Testing
Website
cannot
directly
access live
data source
Testing reveals Rework the L H Evaluation Application Examine for
design problems design and reveals Development design flaws
development problems Manager during
testing task
Network No access to L H Website Project Develop
access/downtime website down Manager contingency
procedures
for network
outage
Reassignment/Loss Schedule M H Reassignment Project Develop Plan
ofteam member Notice Manager for Staff
Augmentation
CONTINGENCY PLANS
In the event that risks become certain it will be the responsibility of the Project Manager to meet
with the steering committee to recommend corrective action. Staffloss or reassignment of the
application development staff may temporarily require outside staff augmentation. Finding and
recommending qualified temporary staff augmentation for application development will be the
responsibility of the Project Manager. Qualified staff augmentation sources will be identified
before the start of the project and documented in the Teamwork PM Project Management portal.
15

COOK COUNTY SHERIFF AVAILABLE BENEFIT WEBSITE
SPONSOR ACCEPTANCE
Approved by the Project Steering Committee:
Date:
------------------
Date:
------------------
Date:
-----------------
16
REFERENCES
I. Microsoft Development Network Library - ASP.NET Web Application Security - Basic Security Practices
for Web Applications- http://msdn.microsoft.com/ library/zdh 19h94.aspx
17

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