Procure To Pay

2013

Procure to Pay Case Studies

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Procure to Pay Case Studies

Contents

Case 1.................................................................................................................3 Manual Creation of Standard Purchase Order.............................................3 Case 2.................................................................................................................7 Requisition to uto Create PO....................................................................7 !nter infor"ation in #e$ docu"ent %indo$ & Refer 'igure () #e$ *ocu"ent %indo$+...................10 Case 3...............................................................................................................1, Recei-ing and .n-oicing............................................................................1, Case ,...............................................................................................................22 /lan0et Purchase gree"ent Release.......................................................22 Case 1...............................................................................................................27 Create a Standard Purchase Order $ith Multi2le .n-oices........................27

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Procure to Pay Case Studies

Case 1
Manual Creation of Standard Purchase Order. This de"onstration in-ol-es creating a Standard Purchase Order "anually Pre-requisites 1. Create an .te" &Please refer 4esson 11 5 Create Purchasa6le .te"+. 2. Refer the uto 22ro-al Setu2 for PO *ocu"ents.doc and 2erfor" required setu2 for the 7ser. Steps involved: Create Purchase Order "anually. 1. Create the Purchase Order manually. Res2onsi6ility Purchasing8 9ision O2erations &7S + Purchase Orders Purchase Orders !nter Purchase Order :eader) 1. .n the Purchase Order :eader for"8 !nter the Su22lier #a"e8 the Su22lier Site $ill get *efaulted and other "andatory fields. !nter Purchase Order 4ine) &Refer the 'igure 1 ) Purchase Order for" + 1. Select the 4ines ta66ed region in the Purchase Orders $indo$. 2. !nter the 2urchase line #u"6er for the 2urchase order line. .f you start a ne$ 2urchase order line8 Purchasing dis2lays the ne;t sequential line nu"6er a-aila6le. <ou can acce2t this nu"6er or enter any line nu"6er that does not already e;ist. This nu"6er is used for all ta66ed regions in the Purchase Orders $indo$. 3. The 4ine Ty2e $ill 6e defaulted once you na-igate to the 4ine Ty2e field. ,. !nter the #e$ly created .te" #a"e. .f you enter an ite"8 Purchasing dis2lays the 2urchasing category8 ite" descri2tion8 unit of "easure8 and unit 2rice associated $ith the ite". 1. !nter the total =uantity you are ordering on the 2urchase order line. (. !nter the Pro"ised date and ti"e that the su22lier 2ro"ised deli-ery of the ite"s. 7. !nter the #eed /y date and ti"e $hen the requester needs the ite".

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Procure to Pay Case Studies

'igure 1 ) Purchase Order for" !nter 2urchase order shi2"ent infor"ation &Refer 'igure 2 ) Purchase Order Shi2"ent+ 1. 'or standard and 2lanned 2urchase orders8 you can na-igate to the Shi2"ents $indo$ 6y selecting the Shi2"ents 6utton in the Purchase Orders $indo$. 2. !nter the shi2>to Organi?ation. .f you entered an ite"8 you can 2ic0 only organi?ations in $hich the ite" is defined. #ote that you cannot u2date the organi?ation once you ha-e sa-ed your $or0 if the shi2"ent has distri6utions 3. The Other infor"ation li0e 4ine #u"6er8 Shi2 To location 8 7OM 8 =uantity 8 Pro"ised *ate 8 #eed 6y *ate are defaulted.

'igure 2 ) Purchase Order Shi2"ent

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Procure to Pay Case Studies !nter Purchase Order *istri6ution &Refer 'igure 3 ) Purchase Order *istri6ution+ 1. #a-igate to the *istri6utions $indo$ 6y selecting the *istri6utions 6utton in the Shi2"ents $indo$. The Shi2"ents $indo$ is accessed fro" the Purchase Orders $indo$. <ou 6egin in the *estination ta66ed region. 2. The destination ty2e deter"ines the final destination of the 2urchased ite"s. /y default the destination ty2e $ill 6e selected as .n-entory. & Since $hile creating the .te" $e ha-e selected the te"2late as 'inished 3oods the *estination Ty2e is defaulted to .n-entory + 3. .f the destination ty2e is .n-entory8 you can also enter the Su6in-entory. This is not "andatory. ,. !nter the PO Charge ccount8 6y na-igating to this field the PO charge account is defaulted. This Charge ccount is defaulted due to Purchasing O2tions setu2. 1. Sa-e the 'or". 2urchase Order #u"6er $ill 6e generated.

'igure 3) Purchase Order *istri6ution

22ro-e the Purchase Order 1. #a-igate to the 22ro-e *ocu"ent $indo$ 6y selecting the 22ro-e 6utton in a docu"ent entry $indo$. 2. Select the 22ro-al 6utton to o2en the 22ro-e *ocu"ents $indo$. 3. Select Su6"it for 22ro-al. ,. Choose O@. This $ill a22ro-e the Purchase Order mpact on ta!les and important columns: The 6o-e acti-ities $ill create records in follo$ing ta6les) Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies 1. POA:! *!RSA 44 ."2ortant Colu"ns) > POA:! *!RA.* Pri"ary @ey. S!3M!#T1 Purchase Order #u"6er. 7T:OR.B T.O#AST T7S PO Status & fter 22ro-al the status $ill 6e C PPRO9!*D. + 2. POA4.#!SA 44 ."2ortant Colu"ns) > POA4.#!A.* Pri"ary @ey. .T!MA.* .n-entory .te" .*. =7 #T.T< =uantity Ordered on the line. 7#.TAPR.C! .te" 7nit Price. 3. POA4.#!A4OC T.O#SA 44 ."2ortant Colu"ns) > 4.#!A4OC T.O#A.* =7 #T.T< S:.PATOA4OC T.O#A.*

Pri"ary @ey. .n-entory .te" .*. =uantity Ordered on the line.

,. POA*.STR./7T.O#SA 44 ."2ortant Colu"ns) > POA*.STR./7T.O#A.* Pri"ary @ey. CO*!ACOM/.# T.O#A.* 7nique identifier for the 3eneral 4edger charge account S=4 Scri2t
SELECT POH.* ,POL.* ,PLL.* ,POD.* FROM PO_HEADERS_ALL POH ,PO_LINES_ALL POL ,PO_LINE_LOCATIONS_ALL PLL ,PO_DISTRIBUTIONS_ALL POD WHERE POH.po_header_id = POL.po_header_id AND POL.po_line_id = PLL.po_line_id AND POL.po_line_id = POD.po_line_id AND POH.po_header_id = XXXXXX

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Procure to Pay Case Studies

Case 2
"equisition to #uto Create PO. This de"onstration in-ol-es creating a Requisition and creating a standard Purchase Order using utoCreate PO functionality. Pre-requisites 1. Create an .te" &Please refer 4esson 11 5 Create Purchasa6le .te"+ $. Refer the uto 22ro-al Setu2 for PO *ocu"ents.doc and 2erfor" required setu2 for the 7ser. Steps involved: 1. Create Requisition. 2. utoCreate PO. 1. %nter the "equisition. & "efer 'i(ure 4: "equisitions 'orm ) Res2onsi6ility Purchasing8 9ision O2erations &7S + Requsitions Requisitions !nter Requisition :eader) .n the Requisition :eader for"8 !nter the required "andatory fields. !nter Requisition 4ine) 1. #a-igate to the 4ines ta66ed region in the Requisitions $indo$. 2. !nter a line Ty2e for the requisition line. 4ine ty2es hel2 you define ho$ you $ant to categori?e your ite"s. The default for this field is the 4ine Ty2e fro" the Purchasing O2tions $indo$. 3. !nter the .te" you $ant to request. Purchasing dis2lays defaults for 2urchasing category8 ite" descri2tion8 unit of "easure8 and unit 2rice for this ite". ,. !nter the =uantity you $ant to request for the ite". <ou can enter deci"al quantities8 6ut you "ust enter a -alue greater than 0. 1. !nter the unit Price for the ite". <ou can enter the 2rice in deci"al for"at. <ou "ust enter a -alue greater than or equal to 0. .f you enter an ite" nu"6er8 Purchasing defaults a 2rice for this ite"8 6ut you can change this -alue. <our 2rice "ay change if you enter a suggested su22lier and a source docu"ent later. (. !nter the #eed /y date and ti"e for the requested ite"s. This is required only for 2lanned ite"s. <ou "ust enter a date greater than or equal to the requisition creation date. 7. The *estination Ty2e can ha-e any of the three -alues)> !;2ense > The goods are deli-ered to the requestor at an e;2ense location. The destination su6in-entory is not a22lica6le. .n-entory > The goods are recei-ed into in-entory u2on deli-ery. Sho2 'loor > The goods are deli-ered to an outside 2rocessing o2eration defined 6y %or0 in Process. Purchasing uses this o2tion for outside 2rocessing ite"s. .f !nter2rise sset Manage"ent is installed8 you can use this destination for one>ti"e &descri2tion 6ased+ and non>stoc0ed ite"s to 6e deli-ered to a "aintenance $or0 Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies order location. /y default the *estination Ty2e .n-entory is selected. E. !nter the na"e of the e"2loyee $ho is requesting the ite". <ou "ust 2ro-ide a Requestor 6efore you can a22ro-e the requisition. The default is the requisition 2re2arer. F. Other "andatory infor"ation li0e Orgn?ation8 4ocation and Source are also defaulted. 10. Clic0 on Sa-e.

'igure ,) Requisitions 'or" !nter Requisition *istri6ution) 1. #a-igate to the *istri6utions $indo$ 6y selecting the *istri6utions 6utton in the Requisitions $indo$. <ou 6egin in the ccounts ta66ed region. 2. =uantity colu"n is defaulted $ith the Requisition 4ine =uantity. 3. !nter the Charge ccount. Purchasing uses ccount 3enerator to default the account. ,. Clic0 on Sa-e 6utton. 22ro-e the Requisition 1. Select the 22ro-al 6utton to o2en the 22ro-e *ocu"ents $indo$. 2. Select Su6"it for 22ro-al. 3. Choose O@. This $ill a22ro-e the Requisition. mpact on ta!les and important columns: The 6o-e acti-ities $ill create records in follo$ing ta6les) 1. POAR!=7.S.T.O#A:! *!RSA 44 ."2ortant Colu"ns) > Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies R!=7.S.T.O#A:! *!RA.* Pri"ary @ey S!3M!#T1 Requisition #u"6er 7T:OR.B T.O#AST T7S Requisition Status & fter 22ro-al the status %ill 6e C PPRO9!*D. + 2. POAR!=7.S.T.O#A4.#!SA 44 ."2ortant Colu"ns) > R!=7.S.T.O#A4.#!A.* Pri"ary @ey .T!MA.* 7#.TAPR.C! 7nit Price of the .te" =7 #T.T< Required =uantity 3. POAR!=A*.STR./7T.O#SA 44 ."2ortant Colu"ns) > *.STR./7T.O#A.* Pri"ary @ey CO*!ACOM/.# T.O#A.* 7nique identifier for the 3eneral 4edger charge account S=4 Scri2t
SELECT PRH.* ,PRL.* ,PRQ.* FROM po_requisition_headers_all ,po_requisition_lines_all ,po_req_distributions_all WHERE PRH.requisition_header_id = AND PRL.requisition_line_id = AND PRH.requisition_header_id =

PRH PRL PRQ PRL.requisition_header_id PRQ.requisition_line_id <XXXXX>

2. AutoCreate Standard Purchase Order. 'inding the Requisition 4ine) #a-igate to the 'ind Requisition 4ines $indo$ 6y selecting utoCreate fro" the "enu. Then enter desired search criteria as descri6ed in the follo$ing ste2s. 1. The O2erating 7nit for the search is defaulted. 2. The 22ro-ed status) <es 3. Clear the /uyer #a"e. ,. !nter the Requisition nu"6er. 1. Clic0 on 'ind. utoCreate Purchase Order &Refer 'igure 1) utoCreate *ocu"ents+ Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies 1. #a-igate to the utoCreate *ocu"ents $indo$ 6y selecting the 'ind 6utton in the 'ind Requisition 4ines $indo$ 2. Select the desired Requisition 4ine 3. Select the ty2e of docu"ent you are creating) Standard PO. ,. Select the creation "ode) uto"atic.

'igure 1) utoCreate *ocu"ents !nter infor"ation in #e$ docu"ent %indo$ & Refer 'igure () #e$ *ocu"ent %indo$+ 1. The #e$ *ocu"ent $indo$ a22ears after you ha-e selected the Create 6utton in the *ocu"ent /uilder $hen you are creating a ne$ docu"ent in Manual creation "ode and in all cases $hen you are creating a ne$ docu"ent in uto"atic creation "ode. 2. !nter the Su22lier #a"e. 3. Press Create /utton.

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Procure to Pay Case Studies 'i(ure *: +e, -ocument .indo,.

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Procure to Pay Case Studies !nter Purchase Order 1. The Purchase Order :eader details are defaulted. 2. The Purchase Order 4ine details including shi2"ents and *istri6ution details are defaulted. 22ro-e the Purchase Order 1. Select the 22ro-al 6utton to o2en the 22ro-e *ocu"ents $indo$. 2. Select Su6"it for 22ro-al. 3. Choose O@. This $ill a22ro-e the Purchase Order. mpact on ta!les and important columns: The 6o-e acti-ities $ill create records in follo$ing ta6les) 1. POA:! *!RSA 44 ."2ortant Colu"ns) > POA:! *!RA.* Pri"ary @ey. S!3M!#T1 Purchase Order #u"6er. 7T:OR.B T.O#AST T7S PO Status & fter 22ro-al the status %ill 6e C PPRO9!*D. + 2. POA4.#!SA 44 ."2ortant Colu"ns) > POA4.#!A.* Pri"ary @ey. .T!MA.* .n-entory .te" .*. =7 #T.T< =uantity Ordered on the line. 7#.TAPR.C! .te" 7nit Price. 3. POA4.#!A4OC T.O#SA 44 ."2ortant Colu"ns) > 4.#!A4OC T.O#A.* =7 #T.T< S:.PATOA4OC T.O#A.*

Pri"ary @ey. .n-entory .te" .*. =uantity Ordered on the line.

,. POA*.STR./7T.O#SA 44 ."2ortant Colu"ns) > POA*.STR./7T.O#A.* Pri"ary @ey. CO*!ACOM/.# T.O#A.* 7nique identifier for the 3eneral 4edger charge account

Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies S=4 Scri2t

SELECT * FROM PO_HEADERS_ALL POH ,PO_LINES_ALL POL ,PO_LINE_LOCATIONS_ALL PLL ,PO_DISTRIBUTIONS_ALL POD ,PO_REQ_DISTRIBUTIONS_ALL PRQ ,PO_REQUISITION_LINES_ALL PRL ,PO_REQUISITION_HEADERS_ALL PRH WHERE POH.po_header_id = POL.po_header_id AND POL.po_line_id = PLL.po_line_id AND POL.po_line_id = POD.po_line_id AND POD.REQ_DISTRIBUTION_ID = PRQ.distribution_id AND PRQ.requisition_line_id = PRL.requisition_line_id AND PRH.requisition_header_id = PRL.requisition_header_id AND POH.po_header_id = XXXXX

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Procure to Pay Case Studies

Case 3
"eceivin( and nvoicin( This de"onstration in-ol-es creating a Recei2t and creating a standard .n-oice "anually. Pre-requisites: 1. Create an .te" &Please refer 4esson 11 5 Create Purchasa6le .te"+ 2. Refer the uto 22ro-al Setu2 for PO *ocu"ents.doc and 2erfor" required setu2 for the 7ser. 3. Create a Standard Purchase Order 6y using either Case 1 OR Case 2. Steps involved: 1. Create Recei2t. 2. Create .n-oice. 1. Create Recei2t. 'ind !;2ected Recei2ts &Refer 'igure 1) 'ind !;2ected Recei2ts+ #a-igation) Purchasing8 9ision O2erations &7S + Recei-ing Recei2ts 1. !nter the Purchase Order #u"6er. 2. Choose 'ind 6utton.

'igure 7) 'ind !;2ected Recei2ts

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Procure to Pay Case Studies !nter Recei2t :eader) .n the Recei2t :eader for"8 the follo$ing fields $ill 6e defaulted. 1. Recei2t *ate 2. Su22lier 3. Recei-ed /y !nter Recei2t 4ine &Refer 'igure F) Recei2t 4ine+ 1. Select the line you $ant to recei-e. 2. 'or the .n-entory destination ty2e8 enter the Su6in-entory into $hich the goods $ill 6e deli-ered. 3. ll the other infor"ation $ill 6e defaulted. ,. Sa-e the 'or". fter sa-ing the for" the follo$ing acti-ity $ill ta0es 2lace auto"atically ) a.+ Recei2t #u"6er is generated in the Recei2t header for". 6.+ The concurrent 2rogra" Recei-ing Transaction 2rocess $ill 6e launched.

'igure E) Recei2t 4ine mpact on ta!les and important columns: The 6o-e acti-ities $ill create records in follo$ing ta6les) 1. RC9AS:.PM!#TA:! *!RS ."2ortant Colu"ns) > POA:! *!RA.* Pri"ary @ey. S!3M!#T1 Purchase Order #u"6er. 7T:OR.B T.O#AST T7S PO Status & fter 22ro-al the status %ill 6e C PPRO9!*D. + 2. RC9AS:.PM!#TA4.#!S Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies ."2ortant Colu"ns) > POA4.#!A.* Pri"ary @ey. .T!MA.* .n-entory .te" .*. =7 #T.T< =uantity Ordered on the line. 7#.TAPR.C! .te" 7nit Price. 3. RC9ATR #S CT.O#S ."2ortant Colu"ns) > 4.#!A4OC T.O#A.* =7 #T.T< S:.PATOA4OC T.O#A.*

Pri"ary @ey. .n-entory .te" .*. =uantity Ordered on the line.

,. POA*.STR./7T.O#SA 44 ."2ortant Colu"ns) > POA*.STR./7T.O#A.* Pri"ary @ey. CO*!ACOM/.# T.O#A.* 7nique identifier for the 3eneral 4edger charge account

Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies 3. Create .n-oice. !nter the 6asic .n-oice &Refer 'igure 10) .n-oice 'or"+ 1. !nter the .n-oice Ty2e8 6y default the Stadard .n-ol-e is selected. 2. !nter the PO #u"6er8 once you 2ro-ide the PO #u"6er the follo$ing infor"ation $ill 6e defaulted a.+ Trading Partner. 6.+ Su22lier #u" c.+ Su22lier Site. 3. !nter the .n-oice *ate or acce2t the Paya6les default &todayGs date+ 6y choosing HT /I. ,. !nter the .n-oice #u"6er fro" the in-oice your su22lier sent you or acce2t the Paya6les default &todayGs date+ 6y choosing HT /I. Paya6les $ill not allo$ you to enter du2licate in-oice nu"6ers for the sa"e su22lier. 1. !nter the .n-oice "ount 8 .n this case enter the sa"e a"ount that a22ears on the Purchase Order. (. Sa-e your $or0.

'igure 10) .n-oice 'or" Match to Purchase order shi2"ent or distri6ution 1. Select the Purchase Order fro" the Purchase Order #u" 4O9. 2. Choose the 'ind 6utton to na-igate to the Match to Purchase Orders $indo$. 3. The Match to Purchase Orders $indo$ o2ens. ,. Select the Purchase Order 4ine. Once the 4ine is selected you then auto"atically the =ty .n-oiced and "atch a"ount is 2o2ulated. 1. Choose the Match 6utton to co"2lete the Match. Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies

'igure 11 ) 'ind Purchase Orders for Matching

'igure 12) 'ind Purchase Orders for Matching

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Procure to Pay Case Studies

9alidate the .n-oice) 1. Choose the ctions /utton. 2. Select 9alidate the .n-oice.

'igure 13) .n-oice ctions

'igure 1,) 9alidated .n-oice.

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Procure to Pay Case Studies Create ccounting for the .n-oice 1. Choose the ctions /utton. 2. Select Create ccounting. There are three Modes a.+ *raft 6.+ 'inal c.+ 'inal Post. 3. Select the Mode 'inal. mpact on ta!les and important columns: The 6o-e acti-ities $ill create records in follo$ing ta6les) 1. PA.#9O.C!SA 44 ."2ortant Colu"ns) > .#9O.C!A.* Pri"ary @ey. .#9O.C!A#7M .n-oice nu"6er .#9O.C!A MO7#T .n-oice a"ount 9!#*ORA.* Su22lier identifier 2. PA.#9O.C!A4.#!SA 44 ."2ortant Colu"ns) > .#9O.C!A.* 4.#!A#7M/!R 4.#!AT<P!A4OO@7PACO*! 7#.TAPR.C!

Pri"ary @ey. .n-entory .te" .*. =uantity Ordered on the line. .te" 7nit Price.

3. PA.#9O.C!A*.STR./7T.O#SA 44 ."2ortant Colu"ns) > .#9O.C!A.* .n-oice identifier *.STR./7T.O#A4.#!A#7M/!R *istri6ution nu"6er CCO7#T.#3A* T! ccounting date. J!AC T!3OR<A# M! .n-entory .te" .*. *.STACO*!ACM/.# T.O#A.* =uantity Ordered on the line. ,. K4 A !A:! *!RS ."2ortant Colu"ns) > !A:! *!RA.* .n-oice identifier 34ATR #S'!RAST T7SACO*! *istri6ution nu"6er CCO7#T.#3A* T! ccounting date. 1. K4 A !A4.#!S ."2ortant Colu"ns) > !A:! *!RA.* !A4.#!A#7M CO*!ACOM/.# T.O#A.* 34AS4A4.#@A.*

ccounting entry header .* ccounting entry 4ine #u"6er Code Co"6ination .* 34 su6ledger 4in0 .* 5 7sed to esta6lish lin0 $ith Journal 4ines &34AJ!A:! *!R and 34AJ!A4.#!S+ Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies !#T!R!*A*R !#T!R!*ACR !ntered *r. "ount !ntered Cr. "ount

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Procure to Pay Case Studies

Case 4
/lan0et Purchase #(reement "elease. This de"onstration in-ol-es creating and releasing a 6lan0et 2urchase agree"ent. Pre-requisites: 1. Create an .te" &Please refer 4esson 11 5 Create Purchasa6le .te"+ 2. Refer the uto 22ro-al Setu2 for PO *ocu"ents.doc and 2erfor" required setu2 for the 7ser. Steps involved: 1. 2. 2. 3. Create /lan0et Purchase gree"ent Release the /P . Create Recei2t. Create .n-oice.

1. Create the /lan0et Purchase #(reement. Res2onsi6ility Purchasing8 9ision O2erations &7S + Purchase Orders Purchase Orders !nter Purchase Order :eader &Refer 'igure 11) Create /P + 1. .n the Purchase Order :eader for"8 enter Ty2e) /lan0et Purchase gree"ent..

'igure 11) Create /P

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Procure to Pay Case Studies !nter Purchase Order 4ine) 1. Select the 4ines ta66ed region in the Purchase Orders $indo$. 2. !nter the 2urchase line #u"6er for the 2urchase order line. .f you start a ne$ 2urchase order line8 Purchasing dis2lays the ne;t sequential line nu"6er a-aila6le. <ou can acce2t this nu"6er or enter any line nu"6er that does not already e;ist. This nu"6er is used for all ta66ed regions in the Purchase Orders $indo$. 3. The 4ine Ty2e $ill 6e defaulted once you na-igate to the 4ine Ty2e field. ,. !nter the #e$ly created .te" #a"e. .f you enter an ite"8 Purchasing dis2lays the 2urchasing category8 ite" descri2tion8 unit of "easure8 and unit 2rice associated $ith the ite". 22ro-e the Purchase Order 1. #a-igate to the 22ro-e *ocu"ent $indo$ 6y selecting the 22ro-e 6utton in a docu"ent entry $indo$. 2. Select the 22ro-al 6utton to o2en the 22ro-e *ocu"ents $indo$. 3. Select Su6"it for 22ro-al. ,. Choose O@. This $ill a22ro-e the Purchase Order $. "elease the /lan0et Purchase #(reement. Res2onsi6ility Purchasing8 9ision O2erations &7S + Purchase Orders Release. !nter the Release :eader 1. #a-igate to the Releases $indo$ 6y selecting Releases fro" the "enu or selecting the #e$ Release 6utton in the 'ind Purchase Orders $indo$. 2. !nter the PO nu"6er for the release you $ant to create. The list of -alues dis2lays all 6lan0et nd 2lanned 2urchase order nu"6ers that ha-e 6een a22ro-ed. 3. %hen you select a 2urchase order8 Purchasing dis2lays the Su22lier8 Site8 and Currency for that order. Purchasing also dis2lays the Status of the release and the current Total a"ount of the release. !nter the Release 4ine) 1. 2. 3. ,. !nter the 4ine #u"6er. Select the Purchase Order 4ine you $ant release. !nter the Shi22ing Organi?ation and Shi2 to 4ocation. !nter the =uantity and Pro"ised *ate.

Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies !nterL9erify the Release *istri6ution ll the distri6ution infor"ation $ill 6e defaulted. 22ro-e the Release 1. #a-igate to the 22ro-e *ocu"ent $indo$ 6y selecting the 22ro-e 6utton in a docu"ent entry $indo$. 2. Select the 22ro-al 6utton to o2en the 22ro-e *ocu"ents $indo$. 3. Select Su6"it for 22ro-al. ,. Choose O@. This $ill a22ro-e the Purchase Order 3. Create Receipt. Please refer the Case Study) 3 for creating a Recei2t. 4. Create Invoice. Please refer the Case Study) 3 for creating an .n-oice. mpact on ta!les and important columns: The 6o-e acti-ities $ill create records in follo$ing ta6les) 1. POA:! *!RSA 44 ."2ortant Colu"ns) > .#9O.C!A.* Pri"ary @ey. .#9O.C!A#7M .n-oice nu"6er .#9O.C!A MO7#T .n-oice a"ount 9!#*ORA.* Su22lier identifier 2. POA4.#!SA 44 ."2ortant Colu"ns) > .#9O.C!A.* Pri"ary @ey. 4.#!A#7M/!R .n-entory .te" .*. 4.#!AT<P!A4OO@7PACO*! =uantity Ordered on the line. 7#.TAPR.C! .te" 7nit Price. 3. POA4.#!A4OC T.O#SA 44 ."2ortant Colu"ns) > 4.#!A4OC T.O#A.* Pri"ary @ey. =7 #T.T< .n-entory .te" .*. S:.PATOA4OC T.O#A.* =uantity Ordered on the line. ,. POA*.STR./7T.O#SA 44 ."2ortant Colu"ns) > POA*.STR./7T.O#A.*

Pri"ary @ey. Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies CO*!ACOM/.# T.O#A.* 7nique identifier for the 3eneral 4edger charge account

Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies 1. POAR!4! S!SA 44. ."2ortant Colu"ns) > POAR!4! S!A.* POA:! *!RA.* POA4.#!A.* PPROC!*A'4 3 S=4 Scri2t
SELECT PRA.* FROM PO_HEADERS_ALL ,PO_LINES_ALL ,PO_LINE_LOCATIONS_ALL ,PO_DISTRIBUTIONS_ALL ,PO_RELEASES_ALL WHERE POH.po_header_id AND POL.po_line_id AND POL.po_line_id AND PRA.po_header_id AND POH.po_header_id POH POL PLL POD PRA = POL.po_header_id = PLL.po_line_id = POD.po_line_id = POL.po_header_id = XXXXX

Pri"ary @ey. .n-entory .te" .*. PO 4ine unique .dentifier. 22ro-ed 'lag & < or #+.

Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies

Case 5
Create a Standard Purchase Order ,ith Multiple nvoices. This de"onstration in-ol-es a standard Purchase Order $ith Multi2le .n-oices. Pre-requisites: 1. Create an .te" &Please refer 4esson 11 5 Create Purchasa6le .te"+ 2. Refer the uto 22ro-al Setu2 for PO *ocu"ents.doc and 2erfor" required setu2 for the 7ser. Steps involved: 1. Create a Standard Purchase Order. 2. Create .n-oices 1. Create the Standard Purchase Order. Res2onsi6ility Purchasing8 9ision O2erations &7S + Purchase Orders Purchase Orders 1. .n the Purchase Order :eader for" enter the Su22lier #a"e and the Su22lier Site and other "andatory fields. !nter Purchase Order 4ine &Refer 'igure 1() Standard Purchase Order.+ 1. Select the 4ines ta66ed region in the Purchase Orders $indo$. 2. !nter the 2urchase line #u"6er for the 2urchase order line. .f you start a ne$ 2urchase order line8 Purchasing dis2lays the ne;t sequential line nu"6er a-aila6le. <ou can acce2t this nu"6er or enter any line nu"6er that does not already e;ist. This nu"6er is used for all ta66ed regions in the Purchase Orders $indo$. 3. The 4ine Ty2e $ill 6e defaulted once you na-igate to the 4ine Ty2e field. ,. !nter the #e$ly created .te" #a"e. .f you enter an ite"8 Purchasing dis2lays the 2urchasing category8 ite" descri2tion8 unit of "easure. 1. !nter =uantity M 20. (. !nter 7nit Price M 10 E. !nter the Pro"ised date that the su22lier 2ro"ised deli-ery of the ite"s. F. !nter the #eed /y date $hen the requester needs the ite".

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Procure to Pay Case Studies

'igure 1() Standard Purchase Order. !nter 2urchase order shi2"ent infor"ation ) 1. 'or standard and 2lanned 2urchase orders8 you can na-igate to the Shi2"ents $indo$ 6y selecting the Shi2"ents 6utton in the Purchase Orders $indo$. 2. !nter the shi2>to Organi?ation. .f you entered an ite"8 you can 2ic0 only organi?ations in $hich the ite" is assigned. #ote that you cannot u2date the organi?ation once you ha-e sa-ed your $or0 if the shi2"ent has distri6utions 3. The Other infor"ation li0e 4ine #u"6er8 Shi2 To location 8 7OM 8 =uantity 8 Pro"ised *ate 8 #eed 6y *ate are defaulted fro" the lines infor"ation of the 2urchase order. !nter Purchase Order *istri6ution 1. #a-igate to the *istri6utions $indo$ 6y selecting the *istri6utions 6utton in the Shi2"ents $indo$. The Shi2"ents $indo$ is accessed fro" the Purchase Orders $indo$. <ou 6egin in the *estination ta66ed region. 2. The destination ty2e deter"ines the final destination of the 2urchased ite"s. /y default the destination ty2e $ill 6e selected as .n-entory. .f the destination ty2e is .n-entory8 you can also enter the Su6in-entory. This is not "andatory. 3. !nter the PO Charge ccount8 6y na-igating to this field. ,. This Charge ccount is defaulted fro" to Purchasing O2tions setu2. a+ Sa-e your $or0. 6+ #ote the Porchese Order #u"6er . 22ro-e the Purchase Order 1. 2. 3. ,. Select the 22ro-al 6utton to o2en the 22ro-e *ocu"ents $indo$. Select Su6"it for 22ro-al. Clic0 O@. This status of the Purchase Order $ill 6e a22ro-ed. Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies $. Create nvoices #. Create an nvoice ,ith Partial nvoice 1uantity &1uantity 2 13). 1. !nter the .n-oice Ty2e as Standard .n-oice. 2. !nter the PO #u"6er8 once you 2ro-ide the PO #u"6er the follo$ing infor"ation $ill 6e defaulted a. Trading Partner. 6. Su22lier #u" c. Su22lier Site. 3. !nter the .n-oice *ate or acce2t the Paya6les default &todayGs date+ 6y choosing HT /I. ,. !nter the .n-oice #u"6er fro" the in-oice your su22lier sent you or acce2t the Paya6les default &todayGs date+ 6y choosing HT /I. Paya6les $ill not allo$ you to enter du2licate in-oice nu"6ers for the sa"e su22lier. 1. !nter the .n-oice "ount M 110. (. Sa-e your $or0.

'igure 17) Standard .n-oice Match to Purchase order shi2"ent or distri6ution &Refer 'igure 1E and 1F+ 1. Clic0 on Match 6utton. 2. Select the Purchase Order fro" the Purchase Order #u" 4O9. 3. Choose the 'ind 6utton to na-igate to the Match to Purchase Orders $indo$. ,. Select the Purchase Order 4ine the =ty .n-oiced $ill 6e defaulted to 208 Change the -alue to 11. 1. Choose the Match 6utton to co"2lete the Match.

Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies

'igure 1E) 'ind Purchase Orders

'igure 1F) Purchase Order Match 9alidate the .n-oice & Refer 'igure 20+ 1. Choose the ctions /utton. 2. Select 9alidate the .n-oice.

Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies

'igure 20) .n-oice ctions Create ccounting for the .n-oice 1. Choose the ctions /utton. 2. Select Create ccounting. There are three Modes a.+ *raft 6.+ 'inal c.+ 'inal Post. 3. Select the Mode 'inal.

'igure 21) Create ccounting.

Classification) 3! .nternal Order To Cash

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Procure to Pay Case Studies /. Create an nvoice ,ith Partial nvoice 1uantity &1uantity 2 3). 1. !nter the .n-oice Ty2e as Standard .n-oice. 2. !nter the PO #u"6er8 once you 2ro-ide the PO #u"6er the follo$ing infor"ation $ill 6e defaulted a. Trading Partner. 6. Su22lier #u" c. Su22lier Site. 3. !nter the .n-oice *ate or acce2t the Paya6les default &todayGs date+ 6y choosing HT /I. ,. !nter the .n-oice #u"6er fro" the in-oice your su22lier sent you or acce2t the Paya6les default &todayGs date+ 6y choosing HT /I. Paya6les $ill not allo$ you to enter du2licate in-oice nu"6ers for the sa"e su22lier. 1. !nter the .n-oice "ount M 10. (. Sa-e your $or0. Match to Purchase order shi2"ent or distri6ution &Refer 'igure 22+ 1. Clic0 on Match 6utton. 2. Select the Purchase Order fro" the Purchase Order #u" 4O9. 3. Choose the 'ind 6utton to na-igate to the Match to Purchase Orders $indo$. ,. Select the Purchase Order 4ine the =ty .n-oiced $ill 6e defaulted to 1. 1. Choose the Match 6utton to co"2lete the Match.

'igure 22) Match to Purchase Orders

9alidate the .n-oice &Refer 'igure 23+ Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies 3. Choose the ctions /utton. ,. Select 9alidate the .n-oice.

'igure 23) .n-oice ctions Create ccounting for the .n-oice &Refer 'igure 2,+ 1. Choose the ctions /utton. 2. Select Create ccounting. There are three Modes a.+ *raft 6.+ 'inal c.+ 'inal Post. 3. Select the Mode 'inal.

'igure 2, ) Create ccounting The 6o-e acti-ities $ill create records in follo$ing ta6les) Classification) 3! .nternal Order To Cash
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Procure to Pay Case Studies 1. PA.#9O.C!SA 44 ."2ortant Colu"ns) > .#9O.C!A.* Pri"ary @ey. .#9O.C!A#7M .n-oice nu"6er .#9O.C!A MO7#T .n-oice a"ount 9!#*ORA.* Su22lier identifier PA.#9O.C!A4.#!SA 44 ."2ortant Colu"ns) > .#9O.C!A.* 4.#!A#7M/!R 4.#!AT<P!A4OO@7PACO*! 7#.TAPR.C!

2.

Pri"ary @ey. .n-entory .te" .*. =uantity Ordered on the line. .te" 7nit Price.

3. PA.#9O.C!A*.STR./7T.O#SA 44 ."2ortant Colu"ns) > .#9O.C!A.* .n-oice identifier *.STR./7T.O#A4.#!A#7M/!R *istri6ution nu"6er CCO7#T.#3A* T! ccounting date. J!AC T!3OR<A# M! .n-entory .te" .*. *.STACO*!ACM/.# T.O#A.* =uantity Ordered on the line. ,. K4 A !A:! *!RS ."2ortant Colu"ns) > !A:! *!RA.* .n-oice identifier 34ATR #S'!RAST T7SACO*! *istri6ution nu"6er CCO7#T.#3A* T! ccounting date. 1. K4 A !A4.#!S ."2ortant Colu"ns) > !A:! *!RA.* !A4.#!A#7M CO*!ACOM/.# T.O#A.* 34AS4A4.#@A.* !#T!R!*A*R !#T!R!*ACR

ccounting entry header .* ccounting entry 4ine #u"6er Code Co"6ination .* 34 su6ledger 4in0 .* 5 7sed to esta6lish lin0 $ith Journal 4ines &34AJ!A:! *!R and 34AJ!A4.#!S+ !ntered *r. "ount !ntered Cr. "ount

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