STORES PURCHASE RELATED FORMATS

NATIONAL INSTITUTE OF TECHNOLOGY,

WARANGAL 506 021.
PRESCRIBED FORMATS:
The Director is vested with the powers to give approval to add,
delete and modify the existing formats to keep pace with the market
scenario in order to avoid problems in Stores Purchase.
The following are the formats prescribed for Stores purchase etc.
Form for asic approval for procurement of !"S
#n$uiry letters for a supply of Stores etc.
Purchase proposal formats for seeking administrative approval
Purchase re$uisition and %udit &etting Form
Purchase 'rder Formats
Typical Tender Document
Format for &ender (egistration
Stock &erification and %sset (egister Formats

CS FORM-I
NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021
FORM FOR BASIC APPROVAL FOR PROCUREMENT OF NCS
( To be sent through proper channel )
(ef !o.) !*T+, Date)
-. !ame of the Department , "entre )
.. !ame of /ab. , Sub0section )
1. Description of the *tem2s3 )
4. 5uantity proposed )
6. %pproximate expenditure (s. )
7. 8ustification 9 Proposed usage )
2%ttach separate sheets and relevant material wherever necessary3
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
:
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
:
;. 2a3 %vailability of Funds )
2i3 <ead of %,c. )
"ode )
2ii3 %mount Sanctioned ) (s.
2%ttach a copy of sanction letter3
2iii3 #xpenditure including ) (s.
the proposed expenditure
2iv3 alance available ) (s.
2b3 Funds to the tune of (s.:::::::::::::::: may be allocated from appropriate
<ead of %,c. of the *nstitute to meet the purpose.
*t is re$uested that the proposal may be approved to purchase the above item 2s3 as per the
Stores Purchase rules of the *nstitute,T#5*P (ules.
*nitiated by) Head of the Department/
Centre/Section


Recommendation of Dean (R&C) Approved/ot Approved

Dea !R"C) DIRECTOR
CS FORM II !A#
W!"#$ : www.nitw.ac.in Telephone !os.
F%& : ==>-0?;=0.46>64; of the Dept. )
NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
(ef. !o. !*T+, Date)
@@@@@@@@@@

To
A,s.
Dear Sirs,
Sub) Supply of Aaterial B $uotation invited B (egarding.
000
Please send your lowest $uotation to supply the item2s3 shown in the table below. The
$uotation is to be sent in a sealed envelope addressed to CSealed 5uotation, ",o. <ead,
Department of ::::::::::::::::::::: !%T*'!%/ *!ST*TDT# 'F T#"<!'/'EF,
+%(%!E%/ B 6=7 =.-, %ndhra PradeshG "'!"()#!#*+ $, %!-. )/)*( *'0!) (1%)12
-* $, *.1-3.
The last date to receive the sealed $uotation is ::::::::::::::::::.
S.!o
.
Description of material %pprox. 5uantity
Page 0.
+hile sending your lowest $uotation B please specify the following)
-. Sales Tax ) *nclusive,#xclusive
&%T,"ST ) *ndicate prevailing tax on percentage basis.
.. #xcise Duty ) The *nstitute is exempted from the payment of #xcise Duty
vide E'* !otification -=,>; "entral #xcise as amended from
time to time and "ertified copy of "ertificate along with a
covering letter signed by the Director will be arranged after
receiving the 'rder %cknowledgement
1. (ates ) a3 F.'.(. Destination, #x0works
b3 #stimated Packing, Forwarding and Freight "harges in case
of
#x0works only, may be mentioned on percentage basis.
4. *nsurance ) *nclusive,#xclusive) indicate on percentage basis, in case
payable by the *nstitute.
6. Preferred terms of payment )
2institute rules permit to pay on
(eceipt of materials in good condition3
7. (ecommended mode of transport )
;. Discount offered, if any )
?. &alidity of the offer )
>. +arranty Period )
-=. *ndicate whether any %A" support is )
Eiven after completion of warranty
Period. *f so, the %A" charges may be
Aentioned on percentage basis
--. Firm schedule of delivery )
-.. Detailed drawings , catalogues , )
/eaflets , literature , samples may be
Furnished wherever feasible , re$uired
-1. Please indicate clearly whether the rates $uoted herein are the same as applicable to DES 9 D , Eovernment
Department , 'ther Public Sector Dndertakings.
-4. The supplier shall invariably furnish the "ertificate of "learance of &%T , "ST at the time of supplying the
material.
-6. Please mention the 5uotation number and name of the item,s 2in brief3 on your envelope when submitting your
$uotation to The *nstitute
-7. Please note that the Director reserves the right to modify or alter the specifications and also to reHect any or all
the 5uotations without assigning any reasons thereto.
-;. The suppliers , firms are informed not to call on us without prior appointment.
-?. The *nstitute is not responsible for delays , loss in postal transit or due to any other reasons.
Fours faithfully,
HEAD OF THE DEPARTMENT

"S F'(A0** 23
W!"#$ : www.nitw.ac.in Telephone !os) ==>-0?;=0.47.=-=,--
F%& : ==>-0?;=0.46>64; 2446406 5C*$)%1 S$-)"6
NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
(ef. !o. !*T+, Date)
@@@@@@@@@@

To
A,s.
Dear Sirs,
Sub) Supply of Aaterial B $uotation invited B (egarding.
000
Please send your lowest $uotation to supply the item2s3 shown in the table below. The
$uotation is to be sent in a sealed envelope addressed to CSealed 5uotation, ",o. D*(#"T'(,
!%T*'!%/ *!ST*TDT# 'F T#"<!'/'EF, +%(%!E%/ B 6=7 =.-, %ndhra PradeshG
"'!"()#!#*+ $, %!-. )/)*( *'0!) (1%)12 -* $, *.1-3.
The last date to receive the sealed $uotation is ::::::::::::::::::.
S.!o
.
Description of material %pprox. 5uantity
Page 0.
+hile sending your lowest $uotation B please specify the following)
-. Sales Tax ) *nclusive,#xclusive
&%T,"ST ) *ndicate prevailing tax on percentage basis.
.. #xcise Duty ) The *nstitute is exempted from the payment of #xcise Duty
vide E'* !otification -=,>; "entral #xcise as amended from
time to time and "ertified copy of "ertificate along with a
covering letter signed by the Director will be arranged after
receiving the 'rder %cknowledgement
1. (ates ) a3 F.'.(. Destination, #x0works
b3 #stimated Packing, Forwarding and Freight "harges in case
of
#x0works only, may be mentioned on percentage basis.
4. *nsurance ) *nclusive,#xclusive) indicate on percentage basis, in case
payable by the *nstitute.
6. Preferred terms of payment )
2institute rules permit to pay on
(eceipt of materials in good condition3
7. (ecommended mode of transport )
;. Discount offered, if any )
?. &alidity of the offer )
>. +arranty Period )
-=. *ndicate whether any %A" support is )
Eiven after completion of warranty
Period. *f so, the %A" charges may be
Aentioned on percentage basis
--. Firm schedule of delivery )
-.. Detailed drawings , catalogues , )
/eaflets , literature , samples may be
Furnished wherever feasible , re$uired
-1. Please indicate clearly whether the rates $uoted herein are the same as applicable to DES 9 D , Eovernment
Department , 'ther Public Sector Dndertakings.
-4. The supplier shall invariably furnish the "ertificate of "learance of &%T , "ST at the time of supplying the
material.
-6. Please mention the 5uotation number and name of the item,s 2in brief3 on your envelope when submitting your
$uotation to the *nstitute
-7. Please note that the Director reserves the right to modify or alter the specifications and also to reHect any or all
the 5uotations without assigning any reasons thereto.
-;. The suppliers , firms are informed not to call on us without prior appointment.
-?. The *nstitute is not responsible for delays , loss in postal transit or due to any other reasons.
Fours faithfully,

HEAD OF THE DEPARTMENT
"" to) "entral Stores
CS FORM$II !C#
NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021
!o. DP",SP",Fear , Date)
@@@@@@@@@@

PROCEEDINGS OF THE DPC7SPC OPENING OF SEALED 8UOTATIONS FOR PURCHASE
-. Date and Time of meeting )
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
.. !ame of the Department,Section )
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
1. !ame of the item,s )
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
4. DirectorIs %pproval Dated )
@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
6. #n$uiry !o. 9 Date ) -3 @@@@@@@@@@@@@@@ Dated)
@@@@@@@@@
.3 @@@@@@@@@@@@@@@ Dated)
@@@@@@@@@
7. !o. of items to which en$uiries were sent ) @@@@@@@@@@@@@@@ 2%ttached the list3
;. !o. of Firms which responded ) @@@@@@@@@@@@@@@ 2!ame of the firms
are
given below3
MEMBERS PRESENT
S1. N-. !ame 9 Designation Signature
-.
..
1.
4.
Details of the Firms from whom the 5uotations are received and opened)
-. A,s
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.. A,s
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@@@@@
1. A,s
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4. A,s
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6. A,s
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7. A,s
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;. A,s
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?. A,s
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"S F'(A0***
NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021
PURCHASE PROPOSAL FORM
2To be submitted in Triplicate3
!ame of the Department, (ef. !o.
"entre,Section Date)
-. The Director,Deputy Director,Dean 2(9"3 may give approval for the purchase of the
following)
Sl.
!o.
Description of item 2s3 5uantity
re$uired
(ate %mount 2approx.3
in (s.
GRAND TOTAL
.. 'rder to be placed on A,s. 2detailed address3
1. "lassification of item ) !"S,"0S
4. 8ustification )
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2if necessary a separate sheet may be attached3
6. Details of availability of funds )
<ead of %ccount ) :::::::::::::::::::::::::::::::::::::::::::::::::::::::::
"ode !o. :::::::::::: 2a copy of the reappropriation or asic approval obtained from
Director or from funding agency in case of ProHects shall be enclosed3
i3 %mount sanctioned (s. )
ii3 #xpenditure including the (s. )
proposed expenditure
iii3 alance available (s. )
Date) HEAD OF DEPARTMENT7CENTRE7SECTION
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2. TO BE FILLED BY CENTRAL STORES
"ertified that the above items are not available in "entral Stores. Funds are available
under the above <ead of %ccount.
STORES OFFICER
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
9.TO BE FILLED BY D2. DIRECTOR7 DEAN 5R:C6 A33)-.;7N-$ A33)-.;
R(-00*;;7A33)-.;
D2. DIRECTOR7DEAN 5 R : C6 DIRECTOR
2-3 Department 2.3 %ccounts Section 213 "entral Stores
"S F'(A0*&
NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021
PURCHASE RE8UISITION AND AUDIT <ETTING FORM
NCS7C-S
Department,"entre ) @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@.
asic approval ) @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@
2(ef. !o.9 date3
5uotation,Tender (ef. !o. 9 Date) ) @@@@@@@@@@@@@@@@@@@@@@@@@@.
rief Description of #$uipment
Aake Aodel !o.
Price
Total value in (upees)
S.N-. P%)$#('1%)" R0%)="
-. (outine purchase procedure
followed
F#S,!'
.. *f not, give Hustification 2in case
of a proprietary item necessary
certificate to be furnished3
1. Purchase 'rder to be placed on
4. &alidity of offer upto
6. Terms of payment
recommended
and agreed by the Supplier
7. *n case of foreign purchase)
i3 !ame and address of the
*ndian %gent
ii3 Percentage of %gency
"ommission, if any )
Signature of *nitiator, Signature of <ead of Dept.,
ProHect *nvestigator "entre , Section

5uantity
asic Price Packing,
Forwarding "ST #D,"D Total Price

5T- ! /#11; !2 C*$)%1 S$-)"6
;. Fund availability !"S, "0 S
<ead of %ccount ) @@@@@@@@@@@@@@@@@@@@@@@@@@@
%mount Sanctioned ) @@@@@@@@@@@@@@@@@@@@@@@@@@@
#xpenditure including the ) @@@@@@@@@@@@@@@@@@@@@@@@@@@
Proposed expenditure
alance available ) @@@@@@@@@@@@@@@@@@@@@@@@@@@
Date) ::::::::::::::: STORES OFFICER

@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@.,@@@@@
COMMENTS DURING PRE-AUDIT
-. &etted, !ot &etted )
.. 'bservations, if any )
1. Terms of payment )
4. Fund ooked ) (s@@@@@@@ under " B S ,!"S
&ide Page !o@@@@@..of relevant ledger
6. Proposal recommended, not recommended
AUDITOR

@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@.,@@@@@
The above purchase is approved,not approved
DIRECTOR
CS FORM-<5A6
W!"#$ : www.nitw.ac.in Telephone !os)
F%& : ==>-0?;=0.46>64;
NATIONAL INSTITUTE OF TECHNOLOGY
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
PURCHASE ORDER
5-*12 $- /#)0" >#$,#* W%)%*+%1 ?')#";#($#-*6
'(D#( !o.!*T+, (ef) 25uotation3
Date) Dated)
2P')(,%" O);) *'0!) 0'"$ ! @'-$; #* %11 (-))"3-*;*(, D1#.)2 C,%11%* : #*.-#(6
T-
M7".



Please arrange to supply the following items as per the terms 9 conditions given below on or
before@@@@@
S1
N-.
D"()#3$#-* -/ $, #$0 8$2
R%$ 3) U*#$ #*
R".
A0-'*$ #* R".
T O T A L
TERMS : CONDITIONS
-. Prices) F'( Destination , #x B Factory , Eodown 7. Payment Terms)0
a3 'n receipt of material , e$uipment in good
conditionJ
b3 @@@@@@K through ank) Documents are
to be negotiated through the S$%$ B%*= -/
H2;)%!%;, N%$#-*%1 I*"$#$'$ -/ T(,*-1-+2
C%03'" B)%*(,, W%)%*+%14 only. 2Documents
through other banks will not be accepted3. %
copy of *nvoice 9 Packing /ist must be sent in
advance along with a Euarantee "ertificate
2Proforma enclosed3
.. Aode of Transport)0
i3 F ('%D B <%!%AL'!D% ,
+%(%!E%/J
ii3 F P%SS#!E#( T(%*! L%M*P#T
2S.".(.3J
1. Taxes) &%T,"ST
4. #xcise Duty) *nclusive , #xclusive , as applicable.
2The *nstitute is exempted from the payment of
#xcise Duty. % certified copy of DS*( registration
certificate will be arranged only on receipt of 'rder
%cknowledgement3.
;. "laims for packing, forwarding, and insurance are to
be supported with vouchers.
6. ill , *nvoice should be made in triplicate in favour
of DIRECTOR, NATIONAL INSTITUTE OF
TECHNOLOGY, WARANGAL, duly pre0receipted on
the bill for bill amount.
?. #$uipment , material is to be insured at the cost of
the *nstitute , Supplier.
>. The supplier shall invariably furnish the "ertificate
clearance of %PEST , "ST at the time of supplying
the material.
-= The consignment is to be shipped , Transported
through@
P1%" )$')* $, ;'31#(%$ (-32 -/ -);) ;'12 "#+*; #* $-=* -/ %((3$%*( -/ $, -);).
+e accept the order unconditionally,
Fours faithfully,
DIRECTOR%
SIGNATURE " SEAL OF THE SUPPLIER%
CS FORM-<5B6
W!"#$ : www.nitw.ac.in Telephone !os)
F%& : ==>-0?;=0.46>64;
NATIONAL INSTITUTE OF TECHNOLOGY
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
PURCHASE ORDER
5$- /#)0" -'$"#; W%)%*+%1 %*; /-) #*;#+*-'" #$0"6
'(D#( !o.!*T+, (ef) 25uotation3
Date) Dated)
2P')(,%" O);) *'0!) 0'"$ ! @'-$; #* %11 (-))"3-*;*(, D1#.)2 C,%11%* : #*.-#(6
T-



Please arrange to supply the following items as per the terms 9 conditions given below on or
before@@@@@
S1
N-.
D"()#3$#-* -/ $, #$0 8$2
R%$ 3) U*#$ #*
R".
A0-'*$ #* R".
T O T A L
TERMS : CONDITIONS
-. P)#(": F'( Destination , #x 0 +orks
.. M-; -/ T)%*"3-)$:-
i3 F ('%D L%M*P#T
ii3 F P%SS#!E#( T(%*! B L%M*P#T 2S.".(.3
1. T%&": &%T , "ST , Service Tax , #dn.cess as indicated in the Purchase 'rder.
4. E&(#" D'$2: *nclusibve , #xclusive , as applicable. 2% certified copy of DS*( registration certificate will be arranged only on
receipt of 'rder %cknowledgement.
6. ill , *nvoice should be made #* $)#31#(%$ in favour of DIRECTOR, NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL,
duly pre B receipted on the ill for bill amount.
7. P%20*$ T)0":-
a3 'n receipt of material , e$uipment in good condition, in case of e$uipment, after installations satisfactory performance.
b3 @@@@@@@. K through ank. Documents are to be negotiated through the S$%$ B%*= -/ H2;)%!%;, N%$#-*%1
I*"$#$'$ -/ T(,*-1-+2 C%03'" B)%*(,, W%)%*+%1 4 only. 2Documents through other anks will not be
accepted3. % copy of invoice, Delivery "hallan 9 Packing /ist must be sent in advance along with a Euarantee
"ertificate 2Proforma enclosed3.
;. "laims for packing, forwarding and insurance are to be supported with vouchers.
?. #$uipment , material is to be insured at the cost of the *nstitute , Supplier.
>. The supplier shall invariably furnish the certificate of clearance of &%T , "ST , *ncome tax at the time of supplying the material.
-=. The consignment is to be Shipped , Transported through A,s@@@@@@@@@@@@. on To B pay , Pre B paid , Pre B paid
and on Door delivery basis.
--. The prices indicated in the Purchase 'rder are firm and not subHect to alteration. <owever, typographical and calculating errors,
crept in despite our best efforts and care, can only be considered for correction.
-.. The supplies shall be effected as per agreed specifications, $uality and other terms 9 conditions within the stipulated delivery
period. !on B compliance if any will attract the penalty.
-1. The sample shall be supplied at your cost as per the given specifications and supplies shall be made only after receiving a
confirmation from the *nstitute that the sample conforms to the given specifications.
-4. The un B accepted , reHected goods will be kept in the *nstitute at the risk and cost of the supplier and shall be lifted back at the
cost of the supplier within given time. *n case, the supplier accepts to replace the same, then such items are to be supplied on
freight paid basis. %nd in case where the payment is already made through the ank and the goods are reHected later, the supplier
will be allowed to lift back such goods only on refund of the amount already paid by the *nstitute provided the supplier shall bear the
packing, freight charges, etc., and the Director of the *nstitute has the power to take action in all these matters, and the decision of
the Director shall be final.
-6. The Supplier shall be responsible for all demurrages and wharf age charges due to late receipt of dispatched documents ,
ordered items.
-7. T, "'331#) ",%11 #*;0*#/2 $, I*"$#$'$ #* /-11->#*+ (%"":
a3 %gainst any claim in respect of infringement of /etters of Patent
b3 %gainst all claims for inHury or damages caused by the negligence of the supplier or his employee,s or arising from any
defects in the goods supplied
c3 %gainst all claims for inHury to the supplierIs employee,s whilst on the premises of the *nstitute.
-;. +henever under the Purchase 'rder, any sum of money is recoverable from and payable by the supplier, the *nstitute shall be
entitled to recover the same from the supplier with the procedure as deemed fit by the Director of the *nstitute.
-?. The consignments shall bear the To and From address particulars, Purchase 'rder !umber and Date and shall be delivered at
"entral Stores of the *nstitute during office hours an all working days.
->. *n case of variance in the general conditions, the conditions indicated in the Purchase 'rder shall be final. %part from the above,
any conditions are added in this Purchase 'rder the same are valid and shall have binding force in the transaction.
.=. %ny bribe, commission, gifts or advantage given, promised or offered by the Supplier , Firm to any employee,s of the *nstitute
shall in addition to any criminal liability which the supplier may incur, subHect the supplier to the cancellation of this and all other
orders and also to payment of any loss or damage resulting from any such cancellation. %nd more over the supplier shall be
replaced in the black list.
.-. %ll disputes regarding this shall be referred to the Director of the *nstitute and the decision of the Director shall be final.
... The Purchase 'rder shall be governed by the /aws of *ndian Dnion in force. The courts of +arangal of %ndhra Pradesh only
shall have Hurisdiction to deal with and decide any legal matter or dispute what so ever arising out of this Purchase 'rder.
+e accept the order unconditionally
Fours sincerely,
SIGNATURE : SEAL OF THE SUPPLIER
DIRECTOR
CS FORM-<5C6
W!"#$ : www.nitw.ac.in Telephone !os) ==>-0?;=0.47.=-=,--
F%& : ==>-0?;=0.46>64; 2446406 5C*$)%1 S$-)"6
NATIONAL INSTITUTE OF TECHNOLOGY
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
PURCHASE ORDER
!F&'e() P*'+,a-e- &./#
ORDER N-.NITW7 (ef) Four 5uotation !o.
Date) Dated)
2P')(,%" O);) *'0!) 0'"$ ! @'-$; #* %11 (-))"3-*;*(, O);) A(=*->1;+0*$ 7
P)-/-)0% I*.-#(6
T- T,)-'+, I*;#%* A+*$
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P1%" %))%*+ $- "'3312 $, /-11->#*+ %" 3) $, $)0" : (-*;#$#-*" +#.* !1-> -* -) !/-)
AAAAAAAAA
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D"()#3$#-* 8'%*$#$2
R%$ 3) U*#$ A0-'*$
TOTAL
P1%" )$')* $, ;'31#(%$ (-32 -/ $, P')(,%" O);) ;'12 "#+*; %*;
"$%03; #* $-=* -/ %((3$%*( -/ $, O);) >#$, $, T)0" %*; C-*;#$#-*"
0*$#-*; -.)1%/.
TERMS AND CONDITIONS
-. This is a formal purchase order. P1%" %))%*+ O);) A(*->1;+0*$ -) P)-/-)0% I*.-#( ;#)($12
/)-0 $, P)#*(#3%1B" 2Foreign Supplier3 in token of acceptance of our Purchase 'rder within :::::::: days 9
the consignment is to be shipped , air lifted within ::::::::::: days after opening of /etter of "redit.
.. /etter of "redit will be opened , FDD will be kept ready immediately on receipt of 'rder %cknowledgement
directly from the Foreign Supplier duly signed by the authoriNed signatory.
1. The following details may be incorporated in the 'rder %cknowledgement , Proforma *nvoice which are
re$uired to be furnished to the ankers at the time of establishing the /etter of "redit , FDD or for getting FDD.
a3 "ountry of 'rigin
b3 Port of Shipment
c3 eneficiary ankerIs details
d3 &alidity of 'rder %cknowledgement , Proforma *nvoice
2Please note that the minimum validity period shall be for three months3
e3 %gency "ommission
4. 'rdered e$uipment , *tem may be dispatched by %ir , Sea ON FOB 7 CIF7 C:F BASIS on receipt of /etter of
"redit , FDD particulars from the *nstitute.
6. M%)#* I*"')%*( shall be arranged by the *nstitute , Supplier 2as the case may be3 for an amount e$ual to
--= K of the value of the foods from C +arehouse to +arehouse 2Final Destination3G on C %ll (isksG basis
including +ar (isks and Strikes.
7. A+*(2 C-00#""#-* shall not be less than 6 K of the total order value and will be paid in *ndian (upees to
the *ndian %gent only on 2a3 successful Supply9 *nstallation
2b3 Performance ank Euarantee O -=K of the 'rder value during the warranty period
2wherever applicable3
;. *n case *- %+*(2 (-00#""#-* #" 3%2%!1 out of the total order value a statement is to be made in 'rder
%cknowledgement,Proforma *nvoice by the Principals that C !' %E#!"F "'AA*SS*'! *S P%F%/# T' T<#
*!D*%! %E#!TC. *n such cases, the *ndian agent has to furnish a "(')#$2 ;3-"#$ #* $, /-)0 -/ B%*=
G'%)%*$ C 5 D of the total order value before opening the /etter of "redit by the *nstitute.
?. PARTIAL SHIPMENT is NOT PERMITTED. <owever, T)%*",#30*$ is PERMITTED.
>. The consignment2s3 shall bear the T- and F)-0 addresses, our Purchase 'rder !o. 9 Date very clearly.
-=. *n case of payment through /etter of "redit, the documents may be negotiated through our ank E S$%$
B%*= -/ H2;)%!%;, NIT 5REC6 B)%*(,, W%)%*+%1 506 004, A*;,)% P)%;",, I*;#% E who has been
authoriNed to open the /etter of "redit in your favour.
--. The import is permissible by Eovernment of *ndia under E&3-)$ : I03-)$ P-1#(2.
-.. "opies of A#)>%2 B#11 7 B#11 -/ L%*;#*+, S#+*; I*.-#( 5"$)#($12 #* (-031#%*( >#$, $)0" %*; (-*;#$#-*"
-/ $, P')(,%" O);)6 P%(=#*+ L#"$, C)$#/#(%$ -/ O)#+#*, W%))%*$2 C)$#/#(%$ $(., shall be faxed to the
*nstitute immediately after the shipment to enable the *nstitute to arrange for the "ustoms clearance.
-1. The *nvoice shall contain Aake 9 Aodel !o. of the item.
-4. 'ne set of instruction , user manual may be supplied along with the consignment.
-6. *f any item is supplied on free of cost, the cost of such item 2s3 may be mentioned in the invoice invariably for
"ustoms purpose and a brief note may be mentioned in the *nvoice with asterix mark 2P3 stating that such item2s3
is , are supplied at free of cost. %ll these will enable the *ndian "ustoms authorities to clear the consignment
without facing any problems in the assessment of the cost of the imported goods.
-7. The consignment shall be shipped through our air consolidation agent)0
A,s::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.:::::::::
Fours faithfully,
DIRECTOR
"opy to ) -
st
9 .
nd
"opy B Supplier
1
rd
"opy B "entral Stores
4
th
"opy B Department , "entre,Section
CS FORM <I
W!"#$ : www.nitw.ac.in Telephone !os) ==>-0?;=0.47.=-=,--
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NATIONAL INSTITUTE OF TECHNOLOGY
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
2To be typed on the letter of the *nstitute3
PROPRIETARY NATURE CERTIFICATE
"ertified that articles mentioned in proposal !o. ::::::::::::::::::::::::::::
Dated :::::::::::::::::::::::: are proprietary items. A,s. :::::::::::::::::::::::::
:::::::::::::::::::::::::::::::::::::::::::::: are the manufacturers, sold distributors ,
established importers, dealers of those articles. !o substitute article will serve the purpose.
Signature of the <ead of the Dept.,
Section, Principal investigator
!ame of the Dept., "entre,
Section
Date)
CS FORM <II
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NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
TYPICAL TENDER DOCUMENT
TENDER SCHEDULE 5PRICE BID6
Tender !otice !o. 9 Date )
*tem !o. )
!ame of the *tem )
/ast date of submission of Tender )
'pening of Tender )
&alidity of Tender )
Ainimum 2 3 months from the date of opening of the
Tender 2alternatively please specify the period
#AD )
S3(#/#(%$#-* -/ $, I$0 F D$%#1" -/ P)#( 3) '*#$ O$,) D$%#1"
%s per the specifi0cations
enclosed
-. asic Price &alidity of the Tender
offer
.. "ST,%PEST
O..............K
PP Payment Terms
1. Packing 9
Forwarding
Delivery period
4. Freight +arrantee period
6. *nsurance Aake
7. Discount Aodel !o.
;. %ny other
information
+hether after sale
service is available
Erand Total 2both in figures
and words3)
NOTE:
-. The supply shall be subHect to the conditions in the attached sheet.
.. This tender form should be returned duly filled in and signed along with the conditions sheet and specifications sheet.
1. % list of organiNations to which the above item was supplied invariably be furnished.
4. /iterature 9 illustrative pamphlets, product catalogue must be sent along with the Tender offer, otherwise the offer is liable for reHection.
6. /ist of the local branches of the Tenderer and authoriNed repair agencies with their address and phone numbers, if any, may be enclosed.
7. The supplier submitting the tenders should $uote for the supply of #$uipment, *nstrument, apparatus as per the specifications issued by the
*nstitute.
;. *n each case, the offer should include the cost of all accessories re$uired. *n case the cost of accessories is not include the same should be
$uoted separately and explicitly.
?. +arranty period is to be specified. Please note that the minimum warrantee period is one year. %lso note that in case the *nstitute re$uires,
the Tender should furnish a Performance Euarantee O -=K of the 'rder &alue for the total warrantee period of the item.
>. /etter of authoriNation for attending bid opening.
-=. The *nstitute is eligible to avail "ustom Duty #xemptions in terms of !otification !o. 6- , >7 B "ustoms and #xcise Duty #xemption in terms
of !otification !o. -= , >; B "entral #xcise.
--. P *f the space provided in the above table for mentioning the price of the item is not sufficient, separate sheets i.e. the printed letter heads
of the firm, may be used to meet the purpose.
PP *nstitute rules permit to pay on receipt of materials.
TENDERER DIRECTOR
2Signature 9 Stamp3
Tender !otice !o. !*T+ , "S 0 , .= 0 .= , dated
CS FORM <II
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NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
Specifications of *tem !o.
to Tender !otice !o. !*T+,"S0 , .== 0 .==
TYPICAL TENDER DOCUMENT
!ame of the *tem )
Specifications )
TENDERER
DIRECTOR
G)%0" : C!*T+E/G Telephone !o) .46>->-, >., >1,
F%& : ==>-0?;=0.46>64; .46>644, 46, 47, 4? 2PQ ; lines3
W!"#$ : www.nitw.ac.in 2446406 5C*$)%1 S$-)"6
NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 000, ANDHRA PRADESH ! INDIA #
C-*;#$#-*" /-) "'3312 -/ E@'#30*$ 7 I*"$)'0*$ 7 A33%)%$'" 7 M%$)#%1" , $(.
-. a3 The tenderer shluld clearly mention the basic price of the item excluding Duties, /evies 9 Taxes. The Duties /evies 9
Taxes be given separately on percentage basis. "ST may be claimed at concessional rate. The *nstitute will issue R D R form.
b3 *t may please be noted that the *nstitute is exempted from the payment of C'"$-0" D'$2 as well as E&(#" D'$2 in
terms of GOI N-$#/#(%$#-*" N-. 51 7 G6 C'"$-0", D%$; 29.0H.1GG6 %*; N-. 10 7 GH C*$)%1 E&(#", D%$; 01.09.1GGH
respectively, and %" %0*;; /)-0 $#0 $- $#0. <owever, recently the said clause has been amended and the "ustoms
authorities are collecting "ustoms Duty at a "oncessional rate of five percent for the imports made by the *nstitution. %
certified copy of exemption certificate will be arranged immediately after receiving the 'rder %cknowledgement.
c3 The tenderer should submit the APGST 7 CST C1%)%*( C)$#/#(%$.
d3 +herever #.A.D., is specified in the Tender Schedule, the firm shall furnish #.A.D. *n such cases the offers received
without #.A.D., will not be considered.
.. The offer must be valid for a minimum period of 213 months form the date of opening of the Tender.
1. Prices $uoted should invariably by F.O.R. !ational *nstitute of Technology, +arangal B 6=7 ==4 2%.P.3 2nearest (ailway
Station is I%J#3$ ?N., S.C.R%#1>%23. *n case the prices $uoted are not F'( destination, the freight, packing, forwarding,
insurance etc., may be mentioned on percentage basis. %lso weight and volume of the consignment must be mentioned.
4. *f any of the Stores mentioned are already under DGS : D rate contract, you are re$uested to give us the advantage of the
)%$ (-*$)%($ )%$ as ours is an #ducational 9 (esearch *nstitution sponsored by the Eovernment of *ndia.
6. The firm should clearly state the &%($ ;1#.)2 3)#-;.
7. #xtension of time for supply of #$uipment , *nstrument , %pparatus, etc., will be granted by the Director only on the merits
of the case, provided the firms shall inform the Director well in time before the expiry of the delivery period.
;. The Director reserves the right to cancel the order, in case the firm fails to supply the #$uipment , *nstrument , %pparatus
within the delivery period prescribed in the order.
?. Payment will be made by che$ue after delivery , installation and after demonstration and satisfactory performance of
#$uipment , *nstrument , %pparatus. <owever the payment terms can be relaxed in exceptional cases.
>. The letter of authoriNation for attending bid opening.
-=. *f the *nstitute insists, the firms shall furnish P)/-)0%*( G'%)%*$ O -= K of the order value during the warranty
period.
--. The Director reserves the right to accept or reHect any portion or the whole tender without assigning any reason.
-.. a3 *! "%S# 'F *AP'(T#D *T#AS) the firm should $uote for items at F' value only. A+*(2 (-00#""#-* ",-'1; *-$
! 1"" $,%* 5 D -'$ -/ FOB .%1', in case of variation, B%*= G'%)%*$ $- $, &$*$ -/ 5 D ",%11 ! 3)-.#;; !2 $,
I*;#%* A+*$ at the time of opening /.&. towards satisfactory installation and performance.
b3 The supplier must furnish certain details in their offer, such as 2-3 classification !o. under "ustoms TariffJ 2.3
re$uirement of special import license. The offer is liable for dis$ualification, if this information is not furnished.
c3 %lso the supplier is re$uested to opt the payment by FDD in the case of imports where the total foreign exchange
involved is very marginal as this would ease the transaction.
TENDERER DIRECTOR
5S#+*%$') : S$%036
G)%0" : C!*T+E/G Telephone !o) .46>->-, >., >1,
F%& : ==>-0?;=0.46>64; .46>644, 46, 47, 4? 2PQ ; lines3
W!"#$ : www.nitw.ac.in 2446406 5C*$)%1 S$-)"6
NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 000, ANDHRA PRADESH ! INDIA #
APPLICATION FORM FOR REGISTRATION OF FIRM FOR THE SUPPLY OF E8UIPMENT, LABWARES,
CHEMICALS, FURNITURE, STATIONERY AND OTHER STORES
-. !ame and address of the firm,supplier including the
details of Telephone !o., Fax !o., and #0mail
address
:
.. Satus of the company 2Tick 213 the appropriate
one3
: Proprietary, Partnership,"o0operative Society,
Private /imited, Public /imited, Public Dndertaking
1. Details of ranch offices with their addresses,
Telephone !o., Fax !o. and e0mail address
:
4. ".S.T. (egistration "ertificate !o.
2 % Qerox copy may be furnished for record3
:
6. %.P.E.S.T. (egistration "ertificate !o.
2% Qerox copy may be furnished for record3
:
7. (egistration Fee 2% D.D. for (s.6=,0 favouring
RDirector, !*T, +arangal may be enclosed towards
registration fee. Please note that the (egistration
fee once paid will not be refunded.
: D.D. !o. :::::::::::::::::: Date) :::::::::::
(s. ::::::::::::::
;. (ange of items to be marketed by the firm
Produce brochures may be enclosed
:
?. (ange of items to be manufactured by the firm
Produce brochures may be enclosed
>. +hether the firm has any service providers in
+arangal. *f so, the details of the firm with its
address and telephone number may be furnished
:
-=. "opy of list of clientele, if any, may be enclosed :
--. !ame, Designation and Signature of authoriNed
person of the firm
: Signature )
!ame )
Designation )
Date )
N-$: -. Please note that if any dispute arises out of this, the decision of the Director of the *nstitute shall be final.
.. *f the space provided in the above form is not sufficient, separate sheets may be used and enclosed to
serve the purpose.
G)%0" : C!*T+E/G Telephone !o) .46>->-, >., >1,
F%& : ==>-0?;=0.46>64; .46>644, 46, 47, 4? 2PQ ; lines3
W!"#$ : www.nitw.ac.in 2446406 5C*$)%1 S$-)"6
NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 000, ANDHRA PRADESH ! INDIA #
!o. !*T+,"S,(egn. Firms, Date)
To
A,s.
Sir,
Sub) (egistration of your firm B giving intimation B (eg.
(ef) Four /etter !o. ::::::::::::::::: dated :::::::::::::
Please refer to the above cited subHect and reference, it is to inform you that your firm is registered with
the *nstitute. +henever the *nstitute re$uires the products failing under your range of items. 5uotations, Tender
intimations will be sent to you. Please try to participate every time whenever you are in receipt of any 5uotations,
Tenders from the *nstitute.
Fours faithfully,
D*(#"T'(

NATIONAL INSTITUTE OF TECHNOLOGY, WARANGAL 506 021,
28ustification to write off the items costing (s..,==,===,0 and above3
-. !ame of the Department,Section :
.. !ame of the /aboratory :
1. Stock verification period :
4. !ame of the e$uipment :
6. 5uantity in number :
7. Total purchase value of the e$uipment
2in case of foreign exchange, the
details of exchange rate may be
furnished3
: (s.
;. Fear of procurement :
?. Details of <ead of %ccount :
>. *f the e$uipment procured under
research programme, the details of
such research proHect
:
-=. <ow many time the repairs was
arranged for the e$uipment and the
total expenditure for such repairs
:
Detailed Hustification of <ead of the Department covering the
obsolescence to write off the items 2Documentary evidence, if
any, may be enclosed to the Hustification3
(emarks of the Stock &erifying 'fficer
SIGNATURE OF HEAD OF THE SIGNATURE OF STOCI <ERIFYING
DEPT7 SECTION OFFICER
CS FORM <III 5A6
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NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
CENTRAL STORES
S'331#) R+#"$)%$#-* F-)0
FirmIs !ame ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
'wnerIs !ame )
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
Postal %ddress )-. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
::::::::::::::::::::::::::::::::::::P*!):::::::::::::::::::::
.. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
::::::::::::::::::::::::::::::::::::P*!):::::::::::::::::::::
#0mail address ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
+ebsite address ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
"ontact PersonIs ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
!ame
"ontact !o. )Phone !o) :::::::::::::::::::: Aobile !o.) :::::::::::::::::::::
Fax !o. ):::::::::::::::::::"ity) :::::::::::::State)::::::::::::
Sale Tax (egistration !o ) .::::::::::::::::: "ST,E(! !o. :::::::::::::::::::::::::::::
2#nclosed Qerox copy3 E(!,T*!,"ST !o. :::::::::::::::::::::::::::
P%! )::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2#nclosed Qerox copy3
Shop %ct (egistration !o. ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2#nclosed Qerox "opy3
#xcise (egistration !o. ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2#nclosed Qerox copy3
"urrent ank %ccount !o. ) ::::::::::::: 2Statement of last twelve months should be enclosed3
Aanufacturer or Supplier ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2*n case of supplier please enclose authoriNation of your Principal3
/ist of the organiNations to whom the materials have been supplied
*tem2s3 name you want to supply) 2AaHor category3
"omputer SFurniture S"hemical S Elassware S#lectronic S/iveries SAedicines
Scientific #$uip. SStationery Setc. KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK
S#+*%$') >#$, S%1
N-$: S'331#) 0'"$ 3)#*$ CST7GRN TIN N-. -* $,#) L$$) H%;7B#1178'-$%$#-*"
CS FORM <III 5B6
W!"#$ : www.nitw.ac.in Telephone !os) ==>-0?;=0.47.=-=,--
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NATIONAL INSTITUTE OF TECHNOLOGY,
WARANGAL 506 021, ANDHRA PRADESH ! INDIA #
CENTRAL STORES
RENEWAL REGISTRATION FORM
FirmIs !ame ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
'wnerIs !ame )
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
Postal %ddress )-. ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
::::::::::::::::::::::::::::::::::::P*!):::::::::::::::::::::
#0mail address ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
+ebsite address ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
"ontact !o. )Phone !o) :::::::::::::::::::: Aobile !o.) :::::::::::::::::::::
Fax !o. ):::::::::::::::::::"ity) :::::::::::::State)::::::::::::
T*! !o. ax (egistration !o ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
P%! )::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2#nclosed Qerox copy3
Shop %ct (egistration !o. ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2#nclosed Qerox "opy3
#xcise (egistration !o. ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2#nclosed Qerox copy3
"urrent ank %ccount !o. ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
Aanufacturer or Supplier ) ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
2*n case of supplier please enclose authoriNation of your Principal3
/ist of the organiNations to whom the materials have been supplied
*tem2s3 name you want to supply) 2AaHor category3
"omputer SFurniture S"hemical S Elassware S#lectronic S/iveries SAedicines
Scientific #$uip. SStationery Setc. KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK
S#+*%$') >#$, S%1
N-$: S'331#) 0'"$ 3)#*$ CST7GRN TIN N-. -* $,#) L$$) H%;7B#1178'-$%$#-*"