Instructions for Use: Yellow-shaded fields are for instructional purposes.

Delete all yellow-shaded areas and these instructions prior to printing Agreement. Provisions marked with: . !"#$ % &hese are fi'ed provisions within the (tandard )otel Agreement and must remain in the Agreement ver*atim+ without additional te't. ,. !D-$ % &hese provisions may *e deleted if not applica*le to the event. .. !/0$ - &hese provisions may *e revised in order to meet the Department1s needs or to accommodate the *usiness practices of the )otel you are negotiating with. /evisions are su*2ect to the following: a. /evisions must *e consistent with the current language and cannot address other issues+ including *ut not limited to acceptance or waivers of Indemnification+ -ia*ility+ Damages or Insurance+ or agreement to pay Attorney "ees3 and b. Additional provision headings cannot *e added to the Agreement without prior approval from the 4ffice of "inancial Affairs. 5. 6lue-shaded fields % Insert re7uested te't. 8hen you are ready to su*mit the Agreement for review and approval+ please refer to the 9Procedure for (u*mitting 6usiness :ontracts; at: http:<<www.ute'as.edu<*usiness<vp<contracts=agreements<contract=procedure.html

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - THE UNIVERSITY OF TEXAS AT AUSTIN STANDARD HOTEL AGREEMENT (FX) EVENT AND CONTACT INFORMATION Event Name: <Name> Department Contact: <Name> <Title> <Department> <Address> <Phone>, < a!> <Email> (FX) PURPOSE AND AGREEMENT This Agreement "or hotel accommodations is made and entered into e""ective as o" the later o" (Insert month !"# #e"r) or date "ull# e!ecuted $# $oth parties %&E""ective Date&', $# and $et(een The )niversit# o" Te!as at Austin, an institution o" higher education o" the State o" Te!as
UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page 1 of 12

Event Start and End Dates: <Date> through <Date> Hotel Contact: <Name> <Title> <Department> <Address> <Phone>, < a!> <Email>

%*)niversit#+', "or and on $ehal" o" its <Dept Name> %*Department+' and <Hotel Name>, (ith its principal place o" $usiness at <Hotel Address> %*Hotel+', The Department and Hotel "or and in consideration o" the mutual promises and covenants e!pressed herein, agree to the terms and conditions o" this Agreement, (FX) ATTACHMENTS The Applica$le Attachments chec-ed $elo( are here$# incorporated "or all intent and purposes, Should a con"lict arise $et(een the Agreement and an# Attachment, the Agreement shall control, The contents o" the Attachments ma# not e!pand upon or grant (aivers to an# provision in this Agreement relating to .ndemni"ication, /ia$ilit# or .nsurance, %Check and attach Applicable Attachments' 0 1 2uest 3oom Accommodations 0 1 Con"erence 3oom, Catering, E4uipment, and5or Au!iliar# Activities (FX RV $ The on%# re&'s'on "%%o(e! 's the !e%et'on o) the se*on! senten*e+) TOTAL COMPENSATION The Department (ill compensate the Hotel in accordance (ith Applica$le Attachments, %Second sentence optional' Not(ithstanding the Applica$le Attachments, total compensation $# Department to Hotel, e!cluding amounts pa#a$le $# guest, shall not e!ceed <6ritten Amount> %7<Numeric Amount>', !&he dollar figure in the second sentence esta*lishes the ma'imum dollar amount the Department will compensate the )otel. &his dollar figure is not a guarantee of revenue for the )otel nor is it the e'act amount the Department e'pects to pay. If the second sentence is deleted+ the Applica*le Attachments must clearly detail how compensation is to *e calculated$. (DL $ I) no *ost to De,"rtment- 'n*%.!'n/ ,oss'0'%'t# o) C"n*e%%"t'on or Attr't'on Ch"r/es) DIRECT 1ILL All charges accrued and pa#a$le $# the Department (ill $e applied to the Direct 8ill Account, ." an e!isting Direct 8ill Account is not alread# esta$lished and on "ile, Department (ill su$mit in"ormation re4uired to esta$lish a Direct 8ill Account prior to the Event start date, (FX) 1ILLING ARRANGEMENTS The Direct 8ill Account and5or 2uest%s' (ill $e charged "or accommodations as indicated $elo(, 2uests (ill $e re4uired to esta$lish individual credit or provide a ma9or credit card at time o" reservation or at chec-:in, 8illing Arrangements: %Check Applicable Party' D're*t 1'%% 0 1 0 1 0 1 0 1 0 1 0 1 3oom ; Ta! .ncidentals Con"erence 3oom Catering 5 8an4uet Au!iliar# E4uipment Au!iliar# Activities G.est 0 1 0 1 0 1 0 1 0 1 0 1

or line items (ith $oth Direct 8ill and 2uest are chec-ed, use the Applica$le Attachment to detail o$ligations o" each part#,
UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page 2 of 12

(DL) PAR2ING 8illing Arrangements: %Check Applicable Party' 0 1 No charge "or par-ing Sur"ace par-ing %non:overnight', 7<<<<<<<<<< per car, per da#, Covered par-ing %non:overnight', 7<<<<<<<<<< per car, per da#, Sur"ace par-ing %overnight', 7<<<<<<<<<< per car, per da#, Covered par-ing %overnight', 7<<<<<<<<<< per car, per da#, =alet par-ing is availa$le at 7<<<<<<<<<< per car, (FX) TAX EXEMPT STATUS+ The )niversit# o" Te!as at Austin is e!empt "rom State o" Te!as Sales Ta! and ederal E!cise Ta!, Hotel shall revie( invoicing "or Direct 8ill Account to insure no State o" Te!as Sales Ta!, ederal E!cise Ta! or other ta!, "rom (hich )niversit# is e!empt, is charged the Department, Department (ill "urnish a Ta! E!emption Certi"icate upon re4uest, (DL $ I) no *ost to De,"rtment- 'n*%.!'n/ ,oss'0'%'t# o) C"n*e%%"t'on or Attr't'on Ch"r/es+) INVOICING AND PAYMENT OF DIRECT 1ILL ACCOUNT Hotel shall revie( invoicing "or Direct 8ill Account to insure no State o" Te!as Sales Ta!, ederal E!cise Ta! or other ta!, "rom (hich )niversit# is e!empt, is charged the Department, The outstanding $alance o" Department>s Direct 8ill Account, e!cluding disputed charges, (ill $e overdue on the ?@st da# a"ter the later o": a' the completion o" the Event or $' receipt o" invoice $# Department, )pon resolution o" an# disputed charges, the Hotel shall invoice such remaining charges to the Department, Pa#ment o" the revised charges shall $e overdue on the ?@st da# a"ter receipt o" invoice $# Department, The rate o" interest that accrues on an overdue pa#ment is de"ined in Te!as 2overnment Code, Chapter AAB@,CAB, .NTE3EST DN D=E3D)E PAEFENT, (hich is generall# stated as Prime 3ate %on Gul# @st' plus @H e""ective the "ollo(ing Septem$er @st, 0FX RV I ." the Hotel has a cancellation clause, please consider using the "ollo(ing clause in lieu o" the Hotel>s cancellation clause, ." the department chooses to accept the terms o" the Hotel>s cancellation clause, #ou can agree to the Hotel>s cancellation clause, as long as the clause is (ithin the department>s delegated authorit#, C"n*e%%"t'on+ The Hotel ma# su""er Damages attri$uta$le to lost revenue "rom canceled services should the Department cancel this Agreement, The Department agrees that the Hotel ma# assess Damages against the Department as Damages and not as a Penalt# calculated per the ta$le $elo(, provided such Damages shall $e reasona$le and shall not e!ceed actual Damages, .n the event o" Cancellation $# Department (ithout cause, the Hotel shall $e re4uired to ma-e good "aith e""orts to mitigate its Damages $# attempting to resell an# canceled accommodations, The Hotel shall su$mit, (ithin thirt# %?C' da#s a"ter the Event date, an invoice o" a$ove Damages, The Department reserves the right to audit the Hotel records to determine the amount o" actual lia$ilit# resulting "rom the canceled Agreement, Notice o" Cancellation must $e received $# the Hotel in (riting, Num$er o" Da#s and Percentages in ta$le can $e revised, Canceled J o" Da#s Prior H o" /ost 2uest 3oom H o" /ost Con", 3oom, to the Event 3evenue Catering, E4uip,, and5or Au!iliar# Activities 3evenue
UT Austin, Ofc. of the VP/CFO, ver Nov 13 Page 3 of 12

D're*t 1'%% 0 0 0 0 0 1 1 1 1 1

G.est 0 0 0 0 0 1 1 1 1 1

@K@ da#s or greater @KC to @A@ da#s @AC to L@ da#s LC da#s to Event date

CH ACH MCH KCH

CH @CH ACH MCH

0Dptional The Cancellation ee (ill $e (aived should the Department reschedule a similar event at the Hotel to arrive (ithin <.nsert J> months o" the date o" the canceled Event,1 (FX) CANCELLATION FOR CAUSE 8oth parties shall have the right to cancel this Agreement "or cause, consistent (ith the "ollo(ing: A, ." either part# is in de"ault o" per"ormance o" an# o$ligation under this Agreement, the part# that is not in de"ault ma# give (ritten notice o" the de"ault to the other part# and i" the part# noti"ied "ails to correct the de"ault (ithin <.nsert J o" da#s %@M is standard'> da#s or (ithin such period "ails to satis"# the part# giving notice that the de"ault does not e!ist, the part# giving notice ma# terminate this Agreement upon e!piration o" the <.nsert J o" da#s %@M is standard'> da# period, 08elo( Section 8, optional,1 8, .n the event the Hotel ma# $e undergoing an# su$stantial construction or renovation during the meeting dates that (ould materiall# a""ect the event, the Hotel shall promptl# noti"# Department and Department shall have the right to cancel this Agreement (ithout lia$ilit# i", in Department>s reasona$le 9udgment, such construction or renovation ma# tend to unreasona$l# a""ect the use o" the "acilities or the 4ualit# o" service to $e provided under this Agreement, (DL $ M.st rem"'n 'n A/reement ') Hote% ('%% ,ro&'!e %o!/'n/ to st.!ents+) FIRE SAFETY INSPECTION Hotel certi"ies that it is in compliance (ith relevant provisions o" the Te!as 2overnment Code, Section M@N,CCK .nspection authorit# o" the State ire FarshalO Te!as Administrative Code AK TAC ?M,?C?O Te!as Health and Sa"et# Code, Title P, Sa"et#, Chapter NP@, ire Escapes, and Chapter NPA, Smo-e Detectors in HotelsO or locall# adopted "ire code, and that Hotel has had a "ire sa"et# inspection (ithin the past t(elve months, This Agreement ma# $e terminated in its entiret#, (ithout penalt# or recourse, $# The )niversit# or $# order o" the Te!as State ire Farshal or the ire Farshal (ith local 9urisdiction, i" this certi"ication is inaccurate, (FX) FORCE MA3EURE Neither part# hereto (ill $e lia$le or responsi$le to the other "or an# loss or damage or "or an# dela#s or "ailure to per"orm due to causes $e#ond its reasona$le control including, $ut not limited to, acts o" 2od, stri-es, epidemics, (ar, riots, civil unrest, "lood, "ire, tsunami, volcano, sa$otage, air space closure, ground stop%s', a ),S, Department o" State Travel 6arning or an# other circumstances o" li-e character %*"orce ma9eure occurrence+', (DL) RELOCATION PROVISIONS ." Hotel is una$le to provide 2uest 3oom Accommodations to a guest holding a con"irmed reservation, Hotel (ill provide the "ollo(ing to each attendee not accommodated at the Hotel: arrangements "or accommodations at a compara$le near$# hotel and pa#ment "or one night o" accommodationO complimentar# transportation "or attendee to and "rom the HotelO priorit#

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page

of 12

reservations "or the "irst availa$le room at Hotel the ne!t nightO one long distance phone call to provide notice o" the change o" locationO and list the guest>s name (ith the Hotel s(itch$oard, in order to "acilitate the trans"er o" the guest>s phone calls to the alternate hotel, (DL) SIGNS AND DISPLAYS No signs, $anners or displa#s shall $e created, displa#ed or a""i!ed in an# part o" the Hotel (ithout the prior approval o" the Hotel, (DL) PAC2AGES All pac-ages sent to Hotel should $e received (ithin $ut not $e"ore <Num$er> hours o" the Event and mar-ed (ith the date and name o" Event, All $o!es sent to the hotel e!ceeding <Num$er>pounds (ill $e assessed a pac-age handling "ee o" 7<Numeric Amount> per $o!, (FX) AMERICANS 4ITH DISA1ILITIES ACT The Hotel shall provide, to the e!tent re4uired $# the Americans (ith Disa$ilities Act, such au!iliar# aids and5or services as ma# $e reasona$l# re4uested $# Department, provided that Department gives reasona$le advance (ritten notice to the Hotel o" such needs, Department shall $e responsi$le "or the cost o" an# au!iliar# aids and services %including engagement o" and pa#ment o" specialiQed service providers, such as sign language interpreters', other than those t#pes and 4uantities t#picall# maintained $# the Hotel, (FX) INDEMNIFICATION To the e!tent authoriQed $# the Constitution and la(s o" the State o" Te!as, and su$9ect to the e!ercise $# the Te!as Attorne# 2eneral o" his5her statutor# duties, )niversit# agrees to indemni"# and hold Hotel harmless against an# and all claims, demands, damages, lia$ilities and costs incurred $# Hotel, (hich result "rom or arise in connection (ith the negligent acts or omissions o" )niversit# or its emplo#ees, acting (ithin the scope o" their emplo#ment and in per"ormance o" o$ligations under this Agreement, The )niversit# shall not provide indemni"ication or $e lia$le "or the intentional or negligent acts or omissions o" guests, invitees, and other persons not emplo#ed $# the )niversit#, Hotel agrees to indemni"# and hold )niversit# and its respective o""icers, agents, and emplo#ees "ree and harmless "rom all lia$ilit#, loss, damage, costs, and all other claims "or e!penses asserted against an# o" them (hich ma# arise "rom in9uries to persons or propert# occasioned $# the intentional or negligent acts or omissions o" Hotel or its emplo#ees, (FX) LIA1ILITY AND INSURANCE .t is the stated polic# o" the )niversit# not to ac4uire commercial general lia$ilit# insurance "or torts committed $# emplo#ees o" the )niversit# (ho are acting (ithin the scope o" their emplo#ment, 3ather, Hotel must loo- to the Te!as Tort Claims Act "or relie" (ith respect to propert# damage, personal in9ur#, and death pro!imatel# caused $# the (rong"ul act or omission or negligence o" )niversit# or its emplo#ees, acting (ithin the scope o" their emplo#ment, The )niversit# does not provide insurance coverage or accept lia$ilit# "or the intentional or negligent acts or omissions o" guests, invitees, and other persons not emplo#ed $# the )niversit#, (FX) 1REACH OF CONTRACT CLAIMS

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page ! of 12

To the e!tent that Chapter AALC, Texas Government Code, is applica$le to the Agreement and is not preempted $# other applica$le la(, the dispute resolution process provided "or in Chapter AALC and the related rules adopted $# the Te!as Attorne# 2eneral pursuant to Chapter AALC, (ill $e used $# )niversit# and Hotel to attempt to resolve an# claim "or $reach o" contract made $# Hotel that cannot $e resolved in the ordinar# course o" $usiness, The chie" $usiness o""icer o" )niversit# (ill e!amine HotelRs claim and an# counterclaim and negotiate (ith Hotel in an e""ort to resolve such claims, The parties speci"icall# agree that %i' neither the e!ecution o" the Agreement $# )niversit# nor an# other conduct, action or inaction o" an# representative o" )niversit# relating to the Agreement constitutes or is intended to constitute a (aiver o" )niversit#>s or the stateRs sovereign immunit# to suitO and %ii' )niversit# has not (aived its right to see- redress in the courts, (FX) TEXAS FAMILY CODE CHILD SUPPORT CERTIFICATION Pursuant to Section A?@,CCL, Texas Family Code, Hotel certi"ies that it is not ineligi$le to receive the a(ard o" or pa#ments under the Agreement and ac-no(ledges that the Agreement ma# $e terminated and pa#ment ma# $e (ithheld i" this certi"ication is inaccurate, (RV 5 The on%# re&'s'on "%%o(e! 's the re,%"*ement o) 6Tr"&'s Co.nt#7 ('th "nother Te8"s *o.nt#- ') Hote% 's %o*"te! 'n th"t *o.nt#+ UT *"nnot "/ree to 0e 0o.n! 0# the %"(s o) "nother st"te+) VENUE9 GOVERNING LA4 The Agreement shall $e construed, interpreted, applied and en"orced under the la(s o" the State o" Te!as, Should a dispute arise under this Agreement, Travis Count#, Te!as, shall $e the proper place o" venue, (FX) ACCEPTANCE The Hotel agrees to hold the arrangements listed in this Agreement on a tentative $asis until <Date>, ." the Agreement is not "ull# e!ecuted $# <Date>, the Hotel ma# release these arrangements, ." a re4uest is received "rom another part# "or the same arrangements, the Hotel (ill noti"# the Department and the Department (ill have <Num$er> )niversit# $usiness da# hours, e!cluding Saturda# and Sunda#, "rom the time o" noti"ication $# the Hotel to e!ecute this Agreement or release the arrangements, (FX) FINANCIAL O1LIGATIONS AND LIMITATIONS ON AUTHORITY Hotel ac-no(ledges that the authoriQed )niversit# representative signing this Agreement onl# is authoriQed to o$ligate the )niversit# "or pa#ment o" guest rooms, con"erence rooms, catering5"ood, e4uipment, au!iliar# services and applica$le cancellation and attrition charges, (FX) PU1LIC INFORMATION )niversit# strictl# adheres to all statutes, court decisions and the opinions o" the Te!as Attorne# 2eneral (ith respect to disclosure o" pu$lic in"ormation under the Texas Public Information Act %*TPIA+', Chapter BBA, Texas Government Code, .n accordance (ith Section BBA,CCA o" TP.A and Section AABA,PCN, Texas Government Code, and at no additional charge to )niversit#, Hotel (ill ma-e an# in"ormation created or e!changed (ith )niversit# pursuant to this Agreement %and not other(ise e!empt "rom disclosure under TP.A' availa$le in a "ormat reasona$l# re4uested $# )niversit# that is accessi$le $# the pu$lic+

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page " of 12

(FX) 6hen signed $# authoriQed representatives o" $oth parties, this Agreement, along (ith Applica$le Attachments, constitutes a $inding agreement $et(een the )niversit# and Hotel as o" the a$ove E""ective Date, The Un'&ers't# o) Te8"s "t A.st'n 8#: <<<<<<<<<<<<<<<<<<<<<<<<< <Name> <Title> Date: <<<<<<<<<<<<<<< :Hote% N"me; 8#: <<<<<<<<<<<<<<<<<<<<<<<<< <Name> <Title> Date: <<<<<<<<<<<<<<<

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page # of 12

GUEST ROOM ACCOMMODATIONS (RV $ T"0%e *"n 0e re,%"*e! ('th t"0%e .se! 0# Hote% )or Room 1%o*<+) ROOM 1LOC2 Hotel agrees that it (ill provide, and Department agrees that it (ill $e responsi$le "or utiliQing <Total Num$er o" 3ooms, e,g,, B rooms "or A nights S @C room nights> room nights in the pattern set "orth $elo(: <Da#> <Date> <J o" 3ooms> <J Column Total> <Da#> <Date> <J o" 3ooms> <J Column Total> <Da#> <Date> <J o" 3ooms> <J Column Total> <Da#> <Date> <J o" 3ooms> <J Column Total>

3oom T#pe <T#pe> Totals

(RV $ T"0%e *"n 0e re,%"*e! ('th t"0%e .se! 0# Hote% )or Room R"tes+) ROOM RATES The Hotel con"irms the "ollo(ing rates "or Department: 3oom T#pe <T#pe> Single 3ate <3ate> Dou$le 3ate <3ate>

The additional charge "or Triple and Tuad occupanc# is 7 <Numeric Amount> per person, (FX) RESERVATION METHOD 0 1 3eservations (ill $e made $# 3ooming /ist Department (ill "or(ard 3ooming /ist to Hotel on or $e"ore the Cut:D"" Date, 0 1 3eservations (ill $e made $# 2uests 3eservations (ill $e made $# 2uests calling the Hotel directl# at <Phone J> and re"erring to the <Department Name> and <Event Name>, 3eservations must $e received on or $e"ore the Cut:D"" Date, 3eservations, including reservations made a"ter the Cut:D"" Date, "or all guests attending the event (ill count to(ard the attrition calculation, All rooms shall $e availa$le "or chec-:in no later than ?:CC PF (ith a chec-:out time o" @A:CC PF, (FX) RESERVATION GUARANTEE

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page $ of 12

All reservations must $e guaranteed $# Department (ith 3ooming /ist or $# 2uest (ith a valid ma9or credit card, (hich (ill $e supplied at the time o" reservation, Cancellations (ill $e accepted prior to @A PF local Hotel time on the da# o" arrival, Cancellations a"ter this time (ill result in applica$le room rate and ta! $eing charged to the Direct 8ill Account or credit card on "ile o" the part# that made the reservation, ." there are an# e!ceptions to this procedure, the Hotel (ill receive (ritten noti"ication "rom the Department, (FX) CUT5OFF DATE The Hotel agrees to hold the a$ove:noted room $loc- until <Date and Time>, At that time, rooms not covered $# rooming list or individual reservations shall, su$9ect to the terms hereo" concerning guarantees, cancellation and attrition, $e released "rom room $loc- and the Hotel shall have the right to sell an# rooms so released, Hotel ma# continue to accept reservations received a"ter the Cut:D"" Date on a space and rate availa$le $asis, 3eservations that are made a"ter the Cut:D"" Date period (ill $e added to Department>s overall room $loc- per"ormance, (DL) COMPLIMENTARY ROOMS 2roup (ill receive <J o" rooms> complimentar# guest room%s' "or ever# < J o" rooms> revenue producing guest rooms occupied, on a cumulative $asis, )nused complimentar# guest rooms have no monetar# value, (DL) NON5COMMISSIONA1LE These rates are con"irmed on a net non:commissiona$le $asis, (FX) GUEST ROOM GUARANTEE Department (ill $e allo(ed to revise the 3oom 8loc- ta$le $# < .nsert H> at an# time up to <.nsert J> da#s prior to the event, 3evisions provided in (riting on or $e"ore the due date (ill $e considered the 3oom 8loc- guarantee %*3oom 8loc- 2uarantee+', ." revisions are not received $# the due date, the "igures in the a$ove ta$le (ill $e used "or the 3oom 8loc- 2uarantee, (FX) GUEST ROOM ATTRITION %check applicable Attrition clause.' 0 1 0 1 Department and Hotel agree that 2uest 3oom attrition charges (ill not appl# to this Agreement, Should the actualiQed 3oom 8loc- revenue $e less than <.nsert H>%NC:KCH is standard' o" the 3oom 8loc- 2uarantee, the Department agrees to pa# the Hotel as Damages and not as a Penalt# the di""erence $et(een the actualiQed 3oom 8loc- revenue and <.nsert H> %NC:KCH is standard' o" the 3oom 8loc- 2uarantee, The Hotel shall $e re4uired to ma-e good "aith e""orts to resell an# accommodations in this Attachment su$9ect to attrition charges, Dn an# event da# overall hotel occupanc# is e4ual to or greater than <.nsert H>%NC:KCH is standard', the Department (ill receive credit "or "ull achievement o" the contracted 2uest 3oom 8loc- "or that da#,

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page % of 12

/.ST ADD.T.DNA/ SE3=.CES AND5D3 8ENE .TS APP/.CA8/E TD 2)EST 3DDF ACCDFFDDAT.DNS: This ta$le can $e used to insert details regarding services5$ene"its the Department (ill receive that are not consistent (ith an# o" the a$ove "i!ed headings, E!ample: *." pre:con"erence planning visits to the Hotel are necessar#, the Hotel agrees to "urnish complimentar# accommodations to the Department representative%s', on a space: availa$le $asis,+

The in"ormation in this Attachment shall consist o" the standard provisions and a description o" the accommodations and applica$le "ees, The inclusion o" contractual provisions %ne( headings', including $ut not limited to .ndemni"ication, /ia$ilit# or .nsurance, must $e "or(arded to the )niversit#>s D""ice o" the =ice President and Chie" inancial D""icer "or prior revie( and approval,

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page 1& of 12

CONFERENCE ROOMCATERING- E=UIPMENT AND AUXILIARY ACTIVITIES (FX) EVENT RE=UIREMENTS Hotel agrees that it (ill provide, and Department agrees that it (ill $e responsi$le "or utiliQing the services in the pattern set "orth $elo(, (RV DL $ T"0%e *"n 0e re,%"*e! ('th t"0%e .se! 0# Hote% or !e%ete! ') 'n*%.!'n/ "n "tt"*hment+) (DL $ Fo%%o('n/ senten*e m.st rem"'n 'n A/reement ') Hote% ,re)ers to 'n*%.!e "n "tt"*hment 'n %'e. o) " t"0%e 0e%o(+) Con"erence 3oom5Event Space (ill $e provided in accordance (ith the attached documents, <.nsert name o" documents i" availa$le>, CONFERENCE ROOM EVENT SPACE Date 3oom Event Start Time End Time J 2uests Setup ee

Estimated Con"erence 3oom 5 Catering ees %*C35C ees+': (DL RV $ T"0%e *"n 0e re,%"*e! ('th t"0%e .se! 0# Hote%+) E=UIPMENT SUPPLIES E4uipment 5 Supplies J Needed Date%s' Needed ee

(FX) CATERING 1AN=UET Department (ill provide (ritten con"irmation to Hotel, <.nsert J> da#s prior to the Event, o" speci"ic menu selections and prices, meeting room set up re4uirements, and an# other arrangements, The Hotel (ill consider these "inal details as the Department>s con"irmed re4uest, The Hotel (ill set "or BH more than the con"irmed re4uest, (DL $ Fo%%o('n/ senten*e m.st rem"'n 'n A/reement ') Hote% ('%% ,ro&'!e 1"n>.et E&ent Or!ers th"t m.st 0e 'n*%.!e! )or re)eren*e+) Catering (ill $e provided in accordance (ith the attached 8an4uet Event Drder%s' 08ED%s'1, (FX) EVENT GUARANTEE Department (ill $e allo(ed to revise the Con"erence 3oom 5 Event Space ta$le $# <.nsert H> at an# time up to <.nsert J> da#s prior to the event, 3evisions provided in (riting on or $e"ore the due date (ill $e considered the event guarantee %*Event 2uarantee+', ." revisions are not received $# the due date, the "igures in the a$ove ta$le (ill $e used "or the Event 2uarantee, (FX) CONFERENCE ROOM EVENT SPACE AND CATERING ATTRITION

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page 11 of 12

0 1 0 1

Department and Hotel agree that attrition charges (ill not appl# to accommodations in this Attachment, Should the actualiQed Con"erence 3oom 5 Catering ees $e less than <.nsert H>%MCH is standard' o" the Event 2uarantee, the Department agrees to pa# the Hotel as Damages and not as a Penalt# the di""erence $et(een the actualiQed Con"erence 3oom 5 Catering ees and <.nsert H>%MCH is standard' o" the Event 2uarantee, The Hotel shall $e re4uired to ma-e good "aith e""orts to resell an# accommodations in this Attachment su$9ect to attrition charges,

(DL) EVENT SPACE Appropriate Event space (ill $e assigned to suit the speci"ic re4uirements o" Department>s meeting, Due to the possi$ilit# o" changes in the num$er o" attendees, Hotel (ill reserve the right to reassign all meeting space i" the num$er o" attendees is changed. (DL) FOOD AND 1EVERAGES Due to licensing re4uirements and 4ualit# control issues, all "ood and $everage to $e served on Hotel propert# must $e supplied and prepared $# the Hotel, The Hotel reserves the right to cease service o" alcoholic $everages in the event that persons under the state mandated age limit is present at the Event and attempt to receive service o" alcoholic $everages, Hotel "urther reserves the right to den# alcoholic $everage service to guests (ho appear to $e into!icated, (DL) AUXILIARY ACTIVITIES .NSE3T APP/.CA8/E .N D3FT.DN 3E2A3D.N2O ACT.=.TE, DATE, T.FE, CDST AND PA3TE 3ESPDNS.8/E D3 PAEFENT, This ta$le can $e used to insert details regarding au!iliar# activities such as gol", site:seeing, sailing, etc, /imit the details to t#pe o" activit#, date, time, cost and part# responsi$le "or pa#ment, Do not include (aivers or acceptance o" lia$ilit# or damages, .ndemni"ication, /ia$ilit# and .nsurance alread# are addressed in the Agreement,

The in"ormation in this Attachment shall consist o" the standard provisions and a description o" the accommodations and applica$le "ees, The inclusion o" contractual provisions %ne( headings', including $ut not limited to .ndemni"ication, /ia$ilit# or .nsurance, must $e "or(arded to the )niversit#>s D""ice o" the =ice President and Chie" inancial D""icer "or prior revie( and approval,

UT Austin, Ofc. of the VP/CFO, ver Nov 13

Page 12 of 12