Harambee University TVET program Pharmacy department

Apply pharmaceutical supply chain management assessment one

Name ___________________________________ID.No____________Sect__________
Part. I. Choose the best answer and write on the answer sheet given bellow
1. RRF is the reporting and requisition materials for

A. Health post C. Hospital

B. Health center D. B&C

2. The health centre uses the information found on _______ to calculate quantity of the drugs for health
post

A. RRF C. IFRR
B. HPMRR D. None

3. Which material is not needed to fill Health post Monthly reporting and resupply

A. RRF C. Bin card

B. HPMRR D. All

4. RRF from health center or hospital are send to the concerned body by

A. Postal Service C. Hand carried

B. Electronically D. All

5. Which one is not materials needed for completed RRF

A. Bin card C. Stock card

B. HPMRR D. Blank RRF

6. Much of the information needed to complete the RRF is obtained from the
A. Bin card C. HPMRR
B. Stock card D. A&B
7. In the completion of Internal facility report and resupply form column of dispensing unit include all
except
A. Beginning balance C. Calculated consumption
B. Loss/adjustment D. Ending balance
8. What is the difference b/n IFRR and RRF
A. RRF has one ending balance C. RRF has two ending balance
B. IFRR has two ending balance D. IFRR has stock out days
9. Days out of stock is used for calculation of maximum stock quantity in
A. RRF C. Cost analysis
B. IFRR D. None
10. When completed at the beginning new RRF the information is found from all except
A. RRF C. Stock record card
B. Bin card D. All
11. Ending balance found in RRF completed under column D is
A. From dispensing unit B. From main store manager
C. A & B D. All
12. Prioritizing pharmaceuticals for procurement by
A. VEN C. A&B
B. ABC D. None
13. ______ is one of the methods that health facilities use to procure pharmaceuticals that are of the most
importance with their available resources
A. VEN C. Stock record card
B. Bin card D. RRF
14. _____ potentially lifesaving, the best tool to curl the morbidity of the area: in the absence of this
pharmaceutical, the patient may die, or may be hurt.
A. Essentials C. Normal
B. Vitals D. ABC
15. _____ Effective against less severe but significant illness, in the absence of these items, it may be difficult
to deliver the service; somehow one may deliver the service by using alternatives.
A. ABC C. Essential
B. Vital D. Normal
16. Materials needed to completed cost analysis worksheet
A. Blank cost analysis work sheet C. Quantity need reach to Max Quantity
B. Calculators D. All
17. The purpose of assessing your stock status is to determine
A. How long your stock will last C. Stock on hand
B. Amount of drugs available D. All
18. If the Stock on Hand in a facility of a certain product is 16 and the calculated consumption of the product
during the reporting period are 40, to calculate the Months of Stock.
A. 0.4 months C. A&B
B. 12 days D. None
19. If the calculated stock on hand for health center and hospital is less than 0.5 months what will happens
A. Need to place an emergency order C. Leave as it is
B. No action taken D. All
20. On Dec 26, while assessing a stock status, if the stock on hand of Artemether + Lumifantrine, in a
facility supplied by Adama hub is 16 and the average calculated consumption of Nov-Dec from RRF is 40.
Calculate the MOS considering the Look ahead Seasonality Indices (LSI) of reporting period as 0.66
A. 0.51 C. 0.71
B. 0.61 D. 0.66
21. _____ is the process of examining products and their packaging by eye to look for problems in product
quality
A. Package and product integrity C. Manufacturing defects
B. Visual inspection D. Labeling

22. When conducting a visual inspection, be sure to check the following

A. Package and product integrity C. Labeling
B. Manufacturing defects D. All

23. De junking and organizing storage spaces by

A. Organize the storage area into zones as needed B. Organize pharmaceuticals on their shelves
according to FEFO
C. Organize the storage area in an orderly manner D. All

24. _______ means getting rid of the junk in a storage facility, including DEPS (Damaged and Expired Products)
and any other items that do not belong in storage facility for health products
A. Labeling C. Package
B. Dejunking D. All
25. if expired or damaged stocks are found at any time during a visual inspection or physical count, these
stocks should be immediately removed from the inventory and be moved to a separate place, so that they cannot
be dispensed or used.
A. False B. True
Part .II. Write true for the correct statement and false for incorrect one
1. The purpose of pharmaceutical receiving is to ensure that the quantity received matches the quantity
issued/delivered F
2. For HCMIS sites, pick products to be received, and properly enter, supplier, batch number, expiry date,
respective quantities of each batch and APTS code. F
3. From the version of delivery invoice Cash Sales invoice (CSI): Used for items issued out on cash is the one F
4. Pharmaceuticals used by a facility should be stored in the pharmacy storeroom F
5. When pharmaceuticals are issued from the storeroom to dispensing unit ,the dispensing unit (DU) staff will
provide essential logistics data on the IFRR F
6. Other legal documents such as Model 22 hasn’t been filled and signed by the person issuing the product.F
7.  The Bin Cards and Stock Record Cards for the products issued haven’t been updated F
8. Always check the expiry dates before receiving, issuing or using, and use products that have expired. F
9. Place the cartons or products so that the first to expire are stacked in front of or on top of products that will
expire first F
10. Distribute any product that will expire before it can be distributed to and used by the client. F
11. Expired or damaged products that are discovered upon receipt of a consignment should not be accepted T
12. Gather materials & equipment for de junking (boxes for collecting unusable items, push carts, etc)is steps of
dejunking T
13. Update Bin Cards and Stock Record Cards if loss not previously recorded.T
14. A physical count (also called Physical Inventory) is an actual count of the quantity of each pharmaceutical at
any given time T
15. Freeze indicator is an electronic device to monitor vaccines exposed to less than 0° T
Part.III. Write the correct answers
1. Write 3 versions of Delivery Invoices used for distributing pharmaceuticals from PFSA to Service
Delivery Point (SDPs) based on the type of pharmaceuticals and payment modalities
A. Cash Sales invoice (CSI): Used for items issued out on cash
B. Credit sales invoice (CRSI): Used for items issued out on credit bases
C. Stock transfer voucher (STV): Used for program drugs.
2. Write at least five Storage Guidelines
 A. Clean the storeroom regularly
B. Store pharmaceuticals in a dry, well-lit, well ventilated storeroom out of direct sunlight
C. Protect storeroom from water penetration.
D. Keep fire safety equipment available, accessible, and functional, and train employees to use it.
E. Store latex products away from electric motors and fluorescent lights.
F. Maintain cold storage, including a cold chain, as required.
G. Limit storage area access to authorized personnel and lock up controlled substances.
H. Stack cartons at least 10 cm off the floor, 30 cm away from the wall and other stacks, and no more than 2.5m
high.
I. Store medical supplies away from insecticides, chemicals, old files, office supplies and other materials
J. Store flammable products separately from other products. Take appropriate safety precautions.
K. Store pharmaceuticals to facilitate FEFO procedures and stock management
L. Arrange cartons with arrows pointing up, and with identification labels, expiry dates, and manufacturing dates
clearly visible
M. Separate unusable pharmaceuticals from usable pharmaceuticals and dispose of damaged or expired
products, Remove them from inventory immediately and dispose of them using established procedures.
3. Write at least five steps of Steps in De junking
A. Assign―De junking Team
B. Gather materials & equipment for de junking (boxes for collecting unusable items, push carts, etc).
C. Separate unusable items from usable items.
D. Update Bin Cards and Stock Record Cards if loss not previously recorded.
E. Sort unusable items by final disposition
F. Dispose of unusable items per final disposition.
G. Prepare report of de junking activity.
H. Deposit income from sale of unusable items into facility account.
I. Clean storage facility and adjust shelving as needed.
J. Reorganize storage facility taking advantage of reclaimed space.
K. Assign staff responsible for routine disposal of unusable items.
L. Establish routine schedule of disposal of unusable items.
M. Monitor implementation for routine disposal

Answer Sheet
Name ___________________________________________ID.No________________Sec._______
Choose 13. ______________ True/false
1. ______________ 14. ______________ 1. _____________
2. ______________ 15. ______________ 2. _____________
3. ______________ 16. ______________ 3. _____________
4. ______________ 17. ______________ 4. _____________
5. ______________ 18. ______________ 5. _____________
6. ______________ 19. ______________ 6. _____________
7. ______________ 20. ______________ 7. _____________
8. ______________ 21. ______________ 8. _____________
9. ______________ 22. ______________ 9. _____________
10. ______________ 23. ______________ 10. _____________
11. ______________ 24. ______________ 11. _____________
12. ______________ 25. ______________ 12. _____________
13. _____________
14. _____________
15. _____________