Specimen for Internship Joining Report

This is to certify that Mr. /Ms. ______________________________ S/o, D/o________________________; student of BS/ MHRM/MPA from the session _________________ has joined _______________________________________ as an intern on ____ July, 2012 for the duration of ______ weeks.

Internship Supervisor
Date: _____________________ Name: ____________________ Designation: ________________ Signature: _________________

Note: The internship Joining Report should be on the letterhead of the

organization duly signed by the internship supervisor & must be sent through post, courier or email within the first 10 days of joining on the following Address:
C/O Manager Placements & Career Guidance Institute of Administrative Sciences, University of the Punjab, Lahore Ph: 042-99231164-65 EXT: 128, Email: placement.ias@pu.edu.pk

__________________________________________________________

After completion of internship (6 weeks minimum), student is required to submit the Internship report to IAS Placement Office (according to the format provided at IAS website) alongwith Internship Completion certificate from the Organization and Internship Evaluation Form (as attached). All the formats should be followed accordingly. A time period of atleast 7 (seven) working days is required for report evaluation.

INSTITUTE OF ADMINISTRATIVE SCIENCES UNIVERSITY OF THE PUNJAB

Quaid-e-Azam Campus, Lahore Pakistan. Tel: 92-42-9231164-65, Fax: 92-42-9230622 Web site: www.ias.edu.pk Email: placement.ias@pu.edu.pk

Internship Evaluation Form

Interns Name: Fathers/ Guardians Name: Program: Class Roll No. Telephone No. (Res.) To be filled by the internship Supervisor Supervisors Name: Designation: Internship Organization: Address: Telephone No: Internship Joining date of the intern: Internship Completion date of the intern: Internship duration: Attendance of the intern: (Cell no.)

Tasks assigned during internship: _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ ______________________________________________________________

Please evaluate the intern on the five point scale ranging from Satisfactory to Excellent based on the following key attributes. Satisfactory 1. Punctuality & regularity 2. Commitment to work 3. Productivity Level 4. Meeting the Deadlines 5. Team Work 6. Quality of work 7. Initiative in taking new assignments 8. Communication Skills-Writing 9. Communication Skills-Speaking 10. Communication Skills-Comprehending 11. Adaptability to the organizational Environment 12. Overall Conduct & behavior 13. Other, Pl. Specify:___________________ ___________________________________ Evaluator Dated: ____________ Name: ________________________________ Designation: ___________________________ Office Stamp Signature: _____________________________ 1 1 2 2 3 3 4 4 5 5 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 Excellent 5 5 5 5 5 5 5 5 5 5 5

Internship Report ABC Organization

Submitted to: IAS Placement Office
Insert a Logo of the Organization where you have conducted your Internship

Name: Degree Program: Roll. No. Session: Email ID:

______________________________ ______________________________ ______________________________ ______________________________ ______________________________

Submission Date: ______________________________

CONTENT OUTLINE FOR THE

INTERNSHIP REPORT

INSTITUTE OF ADMINISTRATIVE SCIENCES UNIVERSITY OF THE PUNJAB

Content Outline for the Internship Report

Contents in Detail

INSTITUTE OF ADMINISTRATIVE SCIENCES

UNIVERSITY OF THE PUNJAB

Content Outline for Internship Report

Contents (Detailed)
Acknowledgements Executive Summary/Abstract SECTION 1: Conceptual Review of [Name of the Organization] Chapter 1: Introduction to [Name of the Organization] 1.1 [Name of the Organization]: An Overview
1.1.1 1.1.2 1.1.2 1.1.3 1.1.4 1.1.5 1.1.6 1.1.7 1.1.8 1.1.9 Brief History Organogram The Vision The Mission Goals and Objectives Strategic Planning Core Values Corporate Philosophy Code of Business Principle Products and Services

Pg. No.

1.2 [Name of Department/Branch/Unit/Facility]: An Overview

1. 2.1 1.2.2 1.2.3 Structure of the [Name of Department/Branch/Unit/Facility] Culture (Internal Environment) of [Name of Department/Branch/Unit/Facility] Customers and Markets

Chapter 2: A Managerial View of [Name of the Organization] 2.1 Planning

2.1.1 2.1.2 Planning Process and Related Issues Planning Tools and Techniques Used by the [Name of the Organization]

2.2 Organizing
2.2.1 2.2.2 2.2.3 Organizational Structure and Design Organizing the [Name of the Organization]s Human Resources Communication within [Name of the Organization]

2.3 Leading
2.3.1 2.3.2 2.3.3 Groups and Teams in [Name of the Organization] Motivational Techniques Used to Increase Productivity Leadership Styles of Managers at [Name of the Organization]

2.4 Controlling
2.4.1 2.4.2 2.4.3 Basic Controlling Authorities in [Name of the Organization] Control Approaches Used by [Name of the Organization] Controlling Against Frauds and Illegal Actions

Chapter 3: Structure and Design Issues at [Name of the Organization] 3.1 Groups, Divisions, Departments in [Name of the Organization]

Task of the intern here is to identify major groups/divisions/departments of the organization, and to highlight them in the form of an organogram with a brief description of each group/division/d-epartment.

3.2 Geographic Distribution of the [Name of the Organization] and its Earnings
3.2.1 [Region/Area 1] 3.2.2 [Region/Area 2] 3.2.3 [Region/Area 3]

. . .
3.3 Structural Dimensions of [Name of the Organization]
3.3.1 3.3.2 3.3.3 3.3.4 3.3.5 3.3.6 Formalization Specialization Hierarchy of Authority Centralization Professionalism Personnel Ratio

3.3 Contextual Dimensions of [Name of the Organization]

3.3.1 3.3.3 3.3.3 3.3.4 3.3.5 Size Technology External Environment Culture Goals and Strategy

3.4 Design Dimensions of [Name of the Organization]

3.4.1 3.4.2 3.4.3 Defined Work Activities Reporting Relationships Departmental Grouping Options

3.5 Dynamic Process Management at [Name of the Organization]

3.5.1 3.5.2 3.5.3 Decision Making Conflicts and their Resolution Power and Politics

Chapter 4: Review of the Past Performance through Financial Analysis 4.1 4.2 4.3 Return on Equity Shareholder Returns Liquidity and Funding

4.4 4.5 4.6 4.7

Return on Assets Shareholders Equity Earning Per Share Capital Adequacy

SECTION 2: Core Internship Experience and Key Learning at [Name of the Organization] Students are required to write Chapter No. 5 of the report according to their areas of specialization. For the students with specialization in HR: Chapter 5: Human Resource Management (HRM) at [Name of the Organization]: Experience during Internship (See Annexure I for detailed contents of Chapter 5) For the students with specialization in Marketing: Chapter 5: Marketing Management Practices at [Name of the Organization]: Experience during Internship (See Annexure II for detailed contents of Chapter 5) For the students with specialization in Finance: Chapter 5: Financial Management Practices at [Name of the Organization]: Experience during Internship (See Annexure III for detailed contents of Chapter 5)

If a student has done internship on rotation basis and hence has worked in more than one departments or units, he or she should add distinct chapter(s) to document key learning in that/those department(s)/Unit(s) in this section. Consequently, the student should number rests of the chapters in the report accordingly. For example, an HR student, who has worked in HR department, Foreign Trade department, and General Banking department of a bank during his/her internship, is required to include 3 separate chapters in this section (SECTION 2: Core Internship Experience and Key Learning at the Bank) with chapter numbers 5,6, and 7. SECTION 3: Conclusion Chapter 6: SWOT Analysis 6.1 SWOT Analysis of [Name of the Organization] 6.2 Conclusions and Recommendations for [Name of the Organization] Chapter 7: Research Project at [Name of the Organization]
(See Annexure IV for detailed contents of Chapter 7)

Reference List Appendices Appendix A: [Name of the Appendix e.g., HRM Sample Documents] Appendix B: [Name of the Appendix e.g., Miscellaneous] Number of appendices may vary according to the requirements.

Annexure I Contents of Chapter 5 for the Students with Specialization in HR Chapter 5: Human Resource Management (HRM) Practices at [Name of the Organization]: Experience during Internship 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 Human Resources Division/Department at [Name of the Organization]: A Review Job Analysis Human Resource Planning Recruitment Selection Orientation Training & Development Appraising and Managing Performance Compensation and Benefits Annexure II Contents of Chapter 5 for the Students with Specialization in Marketing Chapter 5: Marketing Management Practices at [Name of the Organization]: Experience during Internship 5.1 The Marketing Division/Department at [Name of the Organization]: A Review 5.2 The Marketing Environment of [Name of the Organization] 5.2.1 5.2.2 Microenvironment of [Name of the Organization] Macroenvironment of [Name of the Organization]

5.3 Marketing Mix at [Name of the Organization] 5.3.1 5.3.2 5.3.3 5.3.4 Product (Goods and Services, and their Marketing) Pricing Distribution: Marketing Channels and Supply Chain Management Promotion

Annexure III Contents of Chapter 5 for the Students with Specialization in Finance Chapter 5: Financial Management Practices at [Name of the Organization]: Experience during Internship 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 The Finance Division/Department at [Name of the Organization]: A Review Financial Planning & Provision of Capital Administration of Funds Accounting & control mechanisms Protection of Assets Tax Administration Investor Relations Financial Evaluation & Consulting Financial Information Systems at [Name of the Organization] Annexure IV Contents of Chapter 7 Chapter 7: Research Project
NOTE: Research has to be conducted on any managerial aspect, of your interest, relating to the organization where you have done your internship.
1. 2. 3. 4. 5.

6. 7. 8. 9. 10. 11. 12. 13. 14.

Introduction of the topic (in context to the organization of internship) & Literature Review Research Problem Statement and Context Aims and Objectives Significance/Rationale of the Research Methodology 5.1 Research design (type of research) 5.2 Population 5.3 Sample and sample size 5.4 Sampling method 5.5 Tool/instrument of data collection (give bit of explanation regarding tool, from where it is been taken/ or self-developed tool, description of its contents etc) 5.6 Data collection Method (it should be in detail) Limitations of Research Delimitations of research Explanation of key terms (specifically those used in Problem statement) Data Analysis and Results (give graphical representation) Key Findings Conclusions Recommendations Summary (briefly describe your research from A to Z not more than one page write up. It is similar to Abstract) Appendices (Provide your data collection tool in appendix including any other important documents that are cited in your research report) References

For further clarifications on write up of research report, please consult APA Manual 6th Edition, a copy of which can be obtained through emailing at: placement.ias@pu.edu.pk