East Sac County CSD

Board of Directors
Support
Packet
August 18, 2014
6:00 p.m. Regular Meeting
East Sac County Elem School Sac City
Table of Contents
Agenda ..........................................................................................1
Prior Meeting Minutes .................................................................2
Financials/Bills ..............................................................................4
Supt. Report Info ..........................................................................7
TENTATIVE AGENDA: ESC Regular Board Meeting
East Sac County CSD Board of Directors
Monday, August 18, 2014
6:00 pm East Sac County Elementary-Sac City
East Sac County Schools empower all students to become productive,
responsible citizens of an ever-changing global society.
REGULAR BOARD MEETING
1. Call to Order and Welcome
2. Review of ESC Mission Statement
3. Approve Agenda
4. Consent Items
a. Prior Meeting Minutes
b. Bills
c. Financial Statement
5. Reports
a. Superintendent
6. Unfinished Business
7. New Business
a. Discuss and/or Approve Professional Development Plan
b. Discuss and/or Approve Teacher Leadership & Compensation Grant
c. Discuss and/or Approve Long Range Achievement Goals
d. Discuss and/or Approve Opera Iowa Contract
8. Personnel
a. Resignations
b. Contracts
9. Discuss Future Agenda Items and Set Dates
10. Adjourn
East Sac County CSD Board Packet
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Minutes of the Regular Meeting
East Sac County Community School District
Board of Education
July 28, 2014
The regular meeting was called to order by Rodman at 5:00 p.m. at the East Sac County High
School Lake View. Present were Rodman, Wilhelm, Drost, and Stoltenberg. Lynch was
absent. Also in attendance were Supt. Kruthoff, Principal Litterer, 7 visitors, and 3 media
representatives.
The ESC Mission Statement was discussed to start the meeting.
There were no proposed changes to the published agenda. Stoltenberg moved to approve the
agenda as presented, Drost seconded; motion carried 4-0.
Lynch joined the meeting at this time.
The consent items were reviewed and discussed. Wilhelm moved to approve the bill to Albrecht
Oil for $1,033.60, Lynch seconded; motion carried 4-0, Drost abstained. Drost moved to
approve the remaining consent items including Minutes of the June 30 Regular Meeting,
financial statements, and bills on account of $316,788.84, Wilhelm seconded; motion carried
5-0.
Supt. Kruthoff reported on professional development, teacher leadership and compensation
grant, and our upcoming accreditation visit.
Members of the FFA and FFA Alumni were present to request the Board consider leasing farm
land owned by the District to the FFA. The land is currently leased by Brian Pickhinke. The
proposal from the FFA Alumni outlines the educational benefits for students if the land is leased
to the FFA. Stoltenberg moved to direct the administration to cancel the current lease and to
draw up a new lease with the FFA, Wilhelm seconded; motion carried 5-0. The Board thanked
Mr. Pickhinke for his stewardship of the land.
Supt. Kruthoff reviewed with the Board our Program Evaluation Plan/Process and accompanying
review schedule.
An addendum to the Student Handbook was presented for approval. The addendum is regarding
computer use as a result of the 1:1 computer initiative. Drost moved to approve the addendum as
presented, Lynch seconded; motion carried 5-0.
Board Policies 502.10 Use of Motor Vehicles, 601.1 School Calendar, and 601.2 School
Day were presented for approval. After discussion, Stoltenberg moved to approve the updated
policies as discussed, Drost seconded; motion carried 5-0.
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The following resignations were presented for approval: Rosey Bruns as Associate and Kim
Drost as Asst. Drill Team Coach. Wilhelm moved to accept the resignations as presented, Lynch
seconded; motion carried 5-0.
Stoltenberg moved to approve the contract for Amanda Loucks as HS English Instructor
($35,961), Wilhelm seconded; motion carried 5-0.
The next regular meeting has been scheduled for 8/18/14 at 6:00 p.m. in the East Sac County
Elementary School Sac City.
Wilhelm moved to adjourn, Stoltenberg seconded; motion carried 5-0. Meeting adjourned at
5:40.
President______________________________ Secretary___________________________
East Sac County CSD Board Packet
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12 month
Balance 7/31/2014 Balance 7/31/2013 Difference
OPERATING FUND $1,023,884.23 $862,984.28 $160,899.95
STUDENT ACTIVITY FUND $153,913.78 $169,570.05 ($15,656.27)
MANAGEMENT FUND $196,064.09 $246,011.30 ($49,947.21)
CAPITAL PROJECTS FUNDS 786,854.74 $1,214,221.20 ($427,366.46)
** PPEL and LOSS Funds
SCHOOL NUTRITION FUND $208,868.78 $182,119.77 $26,749.01
$2,369,585.62 $2,674,906.60 (305,320.98)
12 month
Balance 6/30/2014 Balance 6/30/2013 Difference
OPERATING FUND $1,622,022.36 $1,438,026.03 $183,996.33
STUDENT ACTIVITY FUND $174,493.50 $176,192.79 ($1,699.29)
MANAGEMENT FUND $193,601.66 $244,187.73 ($50,586.07)
CAPITAL PROJECTS FUNDS 876,311.54 $1,235,304.81 ($358,993.27)
** PPEL and LOSS Funds
SCHOOL NUTRITION FUND $181,347.34 $155,538.89 $25,808.45
$3,047,776.40 $3,249,250.25 (201,473.85)
12 month
Balance 5/30/2014 Balance 5/30/2013 Difference
OPERATING FUND $1,943,971.14 $1,678,912.47 $265,058.67
STUDENT ACTIVITY FUND $175,949.86 $184,312.62 ($8,362.76)
MANAGEMENT FUND $190,898.79 $323,194.41 ($132,295.62)
CAPITAL PROJECTS FUNDS 991,595.29 $1,255,700.30 ($264,105.01)
** PPEL and LOSS Funds
SCHOOL NUTRITION FUND $166,122.46 $185,835.90 ($19,713.44)
$3,468,537.54 $3,627,955.70 (159,418.16)
ESC CSD Fund Balance Comparison
7/31/2014
ESC CSD Fund Balance Comparison
5/30/2014
ESC CSD Fund Balance Comparison
6/30/2014
East Sac County CSD Board Packet
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Operating Fund
AD PRO MISC SUPPLIES 125.62
ADAMS, NATASHA REIMBURSEMENT 85.00
ALBRECHT OIL FUEL 947.05
ASCD ANNUAL RENEWAL 89.00
BLACK HILLS ENERGY NATURAL GAS 329.12
BOYINGTON HARDWARE SUPPLIES 653.04
CARDMEMBER SERVICE FUEL/TRAVEL 175.85
CHRONICLE, THE LEGALS/ADS/PUBLICATIONS 207.75
CITY OF LAKE VIEW UTILITIES 7,827.05
CITY OF SAC CITY UTILITIES 1,183.64
CITY OF WALL LAKE UTILITIES 1,698.90
CLAIM AID MEDICAID SERVICES 442.31
DENNY'S FUEL 1,383.21
ETA HANDTOMIND TEXTBOOKS 731.27
EVER-GREEN LANDSCAPE NURSERY MULCH WL PLAYGROUND 2,220.00
FRIENDS OF LAKESIDE LAB PRESCHOOL STAFF DEVELOPMENT 450.00
FRONTIER COMMUNICATIONS TELEPHONE SERVICE 506.53
HALEY EQUIPMENT CO. GROUNDS EXPENSE 73.50
HIRERIGHT SOLUTIONS INC RANDOM TESTING/SUPPLIES 129.00
HOSTENG CONCRETE & GRAVEL INC SUPPLIES 42.75
HOUCHEN BINDERY TEXTBOOK BINDING 402.50
IOWA ASSN OF SCHOOL BOARDS CONFERENCE REGISTRATION 130.00
IOWA AUTOMOTIVE MACH & SUPPLY REPAIRS 1,206.18
IOWA COMMUNICATIONS NETWORK NETWORK SERVICE 660.16
KEITH'S INTERIORS INC SUPPLIES/REPAIRS 185.00
LAKE VIEW LUMBER CO. MAINTENANCE SUPPLIES 896.67
LAKE VIEW RESORT LEGALS/ADS 431.74
MASON CITY CSD TUITION 107.10
O'HALLORAN INTERNATIONAL BUS REPAIRS/PARTS/SUPPLIES 2,209.57
PHONE STORE, THE TELEPHONE EXPENSE 27.95
ROGERS PEST CONTROL LLC PEST CONTROL 228.00
SAC SUN, THE PUBLICATION/LEGALS/RENEWALS/AD 612.95
SCHOOL BUS SALES COMPANY BUS REPAIRS/PARTS/SUPPLIES 71.08
SPEED'S AUTOMOTIVE SUPPLY, INC PARTS/SUPPLY 101.58
STAR ENERGY, LLC FUEL - TRANSPORTATION 5,148.21
TECH LEADERS, LLC TECHNOLOGY STAFF DEVELOPMENT 230.00
THOMAS BUS SALES, INC BUS REPAIRS/PARTS/SUPPLIES 1,325.93
UPTOWN SPORTING GOODS SUPPLIES 1,886.65
VERIZON BUSINESS LONG DISTANCE 99.61
WALL LAKE HARDWARE MAINTENANCE SUPPLIES 145.16
WALL LAKE LUMBER COMPANY MAINTENANCE SUPPLIES 243.35
35,649.98
Activity Fund
CARDMEMBER SERVICE FFA EXPENSE 702.00
CHRONICLE, THE LEGALS/ADS/PUBLICATIONS 42.00
CITY OF SAC CITY FFA EXPENSE 117.50
JAMBOREE FOODS FOOD/SUPPLIES 41.53
PEPSI POP/SUPPLY 1,229.26
SAC CITY FOOD PRIDE FOOD/SUPPLY 173.69
UPTOWN SPORTING GOODS SUPPLIES 1,236.50
3,542.48
PPEL Fund
East Sac County CSD
Checks for Payment
8/18/14
East Sac County CSD Board Packet
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CARROLL CONTROL SYSTEMS PARTS/REPAIRS/LABOR 19,225.00
HOSTENG CONCRETE & GRAVEL INC DOORS FOR SES 8,811.00
28,036.00
LOST Fund
SCHUENEMEN, ROBERT CONTRACTED TECHNOLOGY SERVICEC 8,493.00
THOMAS BUS SALES BUS 12,453.00
20,946.00
Nutrition Fund
EAST SAC COUNTY SCHOOLS INTERFUND TRANSFER 50.00
50.00
88,224.46
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Operational Sharing Analysis - 2014/15
Transportation
Additional Weighting 5
Cost/Pupil 6,379 $
Additional Revenue 31,895 $
20% Salary Reimbursed from ArWeVa 14,237 $
Additional Savings/Revenue 46,132 $
Human Resources
Additional Weighting 5
Cost/Pupil 6,379 $
Additional Revenue 31,895 $
20% Salary Paid to ArWeVa (13,333) $
Additional Savings/Revenue 18,562 $
Total Additional Savings/Revenue 64,694 $
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