FRIENDS OF FAIR OAK

INFANT SCHOOL
NEWSLETTER September 2014















UPCOMING AUTUMN TERM EVENTS

25
th
September Annual General Meeting
23
rd
October Yr 1 and Yr 2 Discos
28
th
November Non-uniform day
29
th
November Mistletoe Fayre
1
st
5
th
December Secret Santa

Your Committee
Chair:
Sophie Thorogood
Vice Chair:

Treasurer:
Claire Gay
Secretary:
Sarah Hearst
Raffle & Licencing
Co-ordinator:
John Verrico
Committee Members:
Jahanara Begum,
Hannah Duckett,
Emma Earl, Rob
Gardner, Rob Gair,
Sarah Guy, Aaron
Hearst, Sara Henry,
Jo Miller, Linda
Nelson, David Peart,
Alex Richards, Babs
Robertson.

If you have any ideas
or suggestions for
FoFOIS please leave
them at reception or
contact us via our e-
mail:
Friends@fairoak-
inf.hants.sch.uk.
Thank you.
11
th
September 2014

Dear Parent

We would like to welcome both returning Year 1 & Year 2 and new Year R parents to the
start of a fresh academic year of fund-raising activities organised by the Friends of Fair
Oak Infant School (FoFOIS) committee.

The next meeting of the FoFOIS is to be held on Thursday 25
th
September at 6.45pm in
the staffroom. There will be refreshments provided, and the AGM will begin at 7pm. All
parents automatically become Friends however, you may feel you would like to be more
closely involved. We are looking for committee members and event volunteers, as well as
new ideas to ensure our events are successful.

The committee is a small group of around 15 parents and staff who are responsible for all
aspects of planning social and fundraising events. Some members of the committee are
also the trustees as the organisation is a registered charity; they oversee how the funds
are spent with the aim of providing additional resources for the children of the school.
Over the past few years, the committee raised money to purchase a new sun shelter in the
World Garden and new equipment for the playground.
During the AGM, the previous committee members will stand down from their positions and we will elect the
following key roles:
Chair organise schedule of meetings, produce agendas and Chair meetings. Establishment of sub
committees for event management. Complete Health and Safety paperwork and follow Charity
Commission procedures.
Vice Chair will support the Chair in setting of agenda items, act as Chair to meetings in the absence
of the Chair.
Treasurer will take responsibility for day to day administration of financial records as well as the
banking & handling of money at events.
Secretary willing to take the minutes of committee meetings, type them and send them to the chair
for approval and then distribute to committee members.
Raffle and Licencing Coordinator will take responsibility for the legal paperwork in relation to raffles
which involves applying for the licence and sending returns on number of tickets sold, organising the
printing of tickets, and the posting of letters requesting donations. Application of licences necessary
for events.

We will also be discussing and agreeing upon the fund-raising targets for 2014/15. We would invite all parents
to provide input into this decision by either attending the AGM, or you can email us on the address above.








The Committee meets half termly in the evenings, with meetings usually lasting about 1 1/2 hours. If you do
not want to commit to becoming a fulltime committee member we also need a group of people willing to
contribute their time to help with events. For example, at our fayres we need people to sort through
donations and price these up, help in running stalls, folding raffle tickets, setting up tables and chairs.

Being a part of the Friends of Fair Oak Infant School will help raise funds to help the school, put you in touch
with new friends and is an enjoyable role. If you would like to find out more please come to our meeting on
Thursday 25
th
or alternatively please fill in the reply slip below and return it to the school office.

Yours sincerely


Friends of Fair Oak Infant School Committee




Friends of Fair Oak Infant School

I would like to be a member of the Committee

Name.. Childs name.
Class
E-mail.

I would like to be a volunteer and be contacted to help with the preparation and or the running of events.

Name.. Childs name.
Class .
Contact details.
E-mail..
Phone