Groupon Wedding Package

CONGRATULATIONS

on

your

recent

engagement and thank you for considering
Hunter Valley Resort for your upcoming Wedding!
We are delighted to outline our Groupon Wedding
Package we can offer you for your special day.
Please go through the information at your
leisure. Here at the Hunter Valley Resort we
cater for small and intimate weddings, through to
occasions of up to 200 guests, and most
importantly we recognise this is your day and we
aim to make it nothing short of perfect.
While this kit outlines everything for you, there is
nothing like seeing everything first hand and we
can take the time to understand the vision you
have for your day face-to-face.
As a gift to our Bride and Groom, we include in
our Wedding Packages two complimentary nights
accommodation over your wedding dates.

For

the rest of your guests, you will find in the kit we
not only have plenty of room for them to stay but
also plenty to keep them occupied whilst they
aren’t celebrating with you.
Having gone through this package, should you
have any queries please do not hesitate to
contact us and discuss your plans further. If you
wish

to

arrange

a

site

inspection

then

I

recommend you call and arrange a time that is
suitable for you.
Happy planning!
Warm regards

Jan Barry
Your Wedding team at Hunter Valley Resort
P: 02 4998 7777 (Extension 232)
E: weddings@HunterResort.com.au

A Wine Country Wedding

The Ceremony

The Hunter Valley Resort is a family owned and

Entry to our function area is via a rustic wooden bridge

operated 4 star property. It is the combination

over a beautiful pond with running water. With your

of that personal family touch and years of

guests gathered around the edge of the pond it creates

experience in hospitality both here in Australia

an ideal setting for sharing your vows.

and internationally that make us an ideal venue
for a day as special as a Wedding. You want to
have nothing to stress about on your day!!

Alternatively, set in our lawns is a pergola. This setting
is best suited for smaller more intimate ceremonies.
Also onsite is the Matilda Bay Brewhouse + Dining
(open 10am till late) and the Hunter Wine Theatre
(open 10am-5pm). It is the perfect location for your
guests to mingle after the ceremony whilst you are
having photographs taken.
Following photographs, there is plenty of lawn area for
you to catch up with your guests and enjoy a glass of
bubbles before heading into your reception.
If you require assistance in obtaining a celebrant then
please let us know.

Image courtesy of Michelle-Leigh Photography

Situated just two hours north from Sydney, you
are surrounded by vineyards, rolling countryside
and the backdrop of the Brokenback Ranges.
Whether you wish to have your ceremony on site
or simply join us for your reception you certainly
will have the backdrop for a Wine Country
Wedding.
This kit will outline what is included in our
packages as well as what is not. For those details
we do not provide onsite, we have plenty of
contacts on hand to assist you with your
planning.

Image courtesy of Lavish Photography

The Reception
Our reception areas allow us to cater for small and
intimate groups through to larger weddings of 200
guests. Please note that our packages are based on a
minimum of 10 guests.
All our facilities are fully air-conditioned and heated for
your comfort all year round.

Image courtesy of Simone Kopkas Photography
Venue options:

The Winemakers Room:
Up to 50 guests dining only
Dance floor available for groups of 30 or less

The Hermitage:
This is our most flexible area as movable walls allow us
to create space for receptions of 10 – 200 guests.
The room contains: a large open fireplace, terracotta
floors, private bar and lounge area and access to
outdoor lawn space.

The Groupon Deal options:
Option 1:
$3,350 for a 50-person wedding package (total
value $6,700)



Ceremony
Room hire
Hotel room for bridal couple (2 nights)
Food

Option 2:
$4,350 for a 50-person wedding package (total
value $7,700) including beverage service ($1,000
value)

Option 3:
$8,400 for a 100-person wedding package (total
value $15,400) including beverage service ($2,000
value)

Option 4:
$12,450 for a 150-person wedding package (total
value $23,100) including beverage service ($3,000
value)

Package inclusions:

All receptions are for up to a 4-hour basis
from the time you are SEATED for your
function.

Should you require extra time, an additional
fee of $300.00 per hour applies.

Beverage package option includes
sparkling wine, wines, beer and soft drink
(limit $20/person)

Cost for additional people: (max 200 ppl
for entire wedding)
- extra 10-50: $67/person
- extra 51-100: $64/person
- extra 101-150: $63/person
- extra 151-200: $63/person

Extra $20/person to include beverage
package option

Not included with Room Hire:

Name cards or placement of name cards

Flower arrangements

Entertainment

Candelabras, any table/room decorations

Round Table seating up to 10 guests can
be arranged from $45.00 per table

NB. It would be our pleasure to assist you in any
way we can to create the perfect reception. We
have on hand a list of event organisers who can
help with all facets of your day.

Photography – Groupon deal
We have negotiated a special ½ price deal with
www.SimoneKopkas.com

Professional

Wedding

Photography. Please make contact direct to find
out actual inclusions.
Other contacts we can help with:

Also included IS:

Room/table decoration

Name card / invitation stationary

Square tables seating 8-10 people

Photographers

Damask linen tablecloths and napkins

Videographers

Cutlery

Musicians & DJ’s

Crockery

Transport

Glassware

Cake knife

Use of inside PA system

Private bar

cars,

horse

&

helicopter, Harley Davidson etc

Hair, Make-up & Beauty

Florists

carriage,

Catering / Menu options
To start...
Fresh baked breads

Please select two from each of the following
courses:

Entrée:

Thai Salmon Fish Cakes on a Bean Shoot
and Pickled Ginger Salad with Chilli Jam

Pumpkin and Fetta Tartlet with Sundried
Tomato, Baby Rocket and Balsamic

Chicken and Pesto Risotto with Shaved
Italian Parmesan

Slow Braised Tuscan Lamb on Housemade
Potato Gnocchi

Mains

Braised Pork Belly in Master Stock on
Steamed Greens with a Ginger Caramel

Galantine of Chicken with Ricotta and
Spinach on Potato Rosti with Tomato and
Basil Sauce

Nolan Private Selection Rump on Garlic
Mash with Caramelised Onion and a House
made Asian BBQ sauce

Grilled Salmon on Coconut Risotto with a
Chilli Jam and Steamed Bok Choy

Desserts

Baked Lemon Tart with Double Cream and
Passionfruit Coulis

Soft Baked Meringue with Chantilly Cream
and Mixed Berry Compote

Chocolate Mud Cake with White Chocolate
Sauce and Raspberry Sorbet

Petit fours and filter coffee

Canapé Menu

(Additional cost)

$10.00 per person for 30 minutes
$18.00 per person for 1 hour.
Extra selections are $5.00 each/per person.
Please choose 5 selections from the menu below:

Cucumber Rounds with Toasted Almonds &
Pickled Ginger

Tuna Sashimi with Miso Pickled Cucumber

Vietnamese Chicken & Rice Paper Rolls
with Mint and Sweet Soy

Sydney Rock Oysters with Wasabi Sorbet &
Fish Roe

Petit Mushrooms stuffed with Binnorie
Fetta

Mini Blue Cheese & Pear Tart with Baby
Roquet

Honey & Sesame Chicken Pieces with Soy
& Chilli Dipping Sauce

Venison Meatballs with a Tomato &
Raspberry Relish

Peking Duck Pies with a Cucumber Salsa

Salt & Pepper Squid with Vanilla Salt

Additional Costs:

Canapés*: $ 10.00 per person for ½ hour,
$18.00 per person for 1 hour

Dips + Crudities: $7.00 per person

Cheese Platters: $8.00 per person

Beverages:
The Groupon Beverage Package option includes
an allowance of $20.00 per person for the
following beverages. We like to make the drink
arrangements as simple as possible.

Sparkling Wine

Prior choice of wines

Matilda Bay Beer

Soft drinks and juice

Accommodation:
To make it all just that little bit easier, you and
your guests can stay on site.
The following outlines the special rates we offer
with our Wedding Packages, including breakfast,
winery tour, and wine theatre entry.
All rooms feature timber cathedral ceilings, full
size bathtub, reverse cycle whisper quiet airconditioning, writing table, flat screen LCD
television, DVD & CD player and large double
glass doors overlooking the surrounding Hunter
Valley Wine Country.

Hunter Rooms – Queen & 2 singles (Max 4)
Weekend – 2 night package - $440.00 twin/double
Sunday – Friday - $190.00 twin/double per night
Extra person - $30 per night

Vineyard Rooms – King or Twin (Max 2)
Weekend – 2 night package - $530.00 twin/double
Sunday – Friday - $220 twin/double per night

Spa Cottages – King (Max 2)
Weekend – 2 night package - $620.00
Sunday – Friday - $285 per night

2 Bedroom Cottage (1-4 pax) – Max 6
(2 bathrooms, living area, mini kitchenette)
Weekend – 2 night package - $830.00 (4 share)
Sunday – Friday $375.00 per night (4 share)
Extra person $30 per night
* Please note: We have a minimum two night stay
on weekends Fri/Sat or Sat/Sun.
The rates above are Non service rates. There is
an extra $10 surcharge per night for daily
servicing.

What happens next?
Once you have made the decision The Hunter
Valley Resort is the place for your special day,
there are few simple things you need to do to
secure the booking and get the plans under way.
Here’s what we need:
1. Please contact us by phone (02
49987777 ext.232) or via email
(weddings@HunterResort.com.au)
and
provide us with your contact details,
also to check if your preferred date is
available.
2. Once you are happy with the date, you
purchase your Groupon Voucher for the
approximate number of intended guests.
3. Read carefully, sign and return the
attached Wedding Booking contract to
our Wedding Co-ordinator.
On receipt of the contract we will send you a
confirmation of your booking.
If you think you or your guests would like to stay
at the resort, we need approximate numbers to
put some rooms aside. Your guests will have up
to one month prior to your wedding date to take
advantage of these reserved rooms; any unused
rooms at this time will be released for general
sale. If you are staying on site for your Wedding
night, we would like to give you a Vineyard Room
as our guest for two nights. You can upgrade to a
Spa Cottage for an additional $160.00 per night.
If you haven’t had the opportunity to meet with
us face-to-face, we strongly suggest you arrange
a time to come and visit the site. This helps us
to develop a true sense of how you would like
your day to be. REMEMBER at anytime, we are
only a phone call or email away for any query big
or small!
As mentioned in the kit, we have a thorough list
of people who can assist in creating the ideal
wedding day. Just ask.
No later than one month prior to your wedding
date we suggest we have another face-to-face
meeting to go through ALL the details.
At this time we will require details on: Guest
numbers, menus, seating arrangements, set-up
arrangements, entertainment, order of events,
and any other facets of the day we will be
involved in.
The final month: as with all weddings, there are
always those last minute changes to be made.
During this final time we shall be in touch as
often as required so your mind is at ease so your
day will be perfect. Final numbers are to be
locked in no less than 21 days prior to the event.


l
l
l

GROUPON BOOKING CONTRACT
This contract is between:
The Hunter Resort Pty Ltd ("Venue") ABN: 89003384307
And ____________________________________________________ &

l

________________________________________________

l

WEDDING TIME/DATE________________________________________
(Time/Day/Month/Year)

l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l
l

("Client")

RATES: You accept The Hunter Resort/Groupon package rates are
quoted in Australian Dollars, inclusive of GST, and subject to
availability. Period of validity is as specified on the attached
schedule. While all attempts are made to maintain published
prices, menus, package activities, transfers, or tour options, they
may be subject to change at the discretion of Hunter Resort
Management due to changing market availability without notice.
ACCESS/DURATION: Room set up is no more than 3 hours prior to
the agreed function time start. Additional set up time can be
negotiated with prior written agreement and may incur additional
room hire charges. Function is for a period of four (4) hours only.
Overtime will be charged at a rate of $300.00 per hour thereof.
MAINTENANCE: Every effort is made to provide the services and
facilities as advertised. To maintain our high standards, regular
unscheduled maintenance may occur to our facilities, or the winery
or brewery may be closed to the public due to occupational health
& safety reasons. On some occasions, it may not be possible to
provide prior notice.
PROVISION OF GOODS AND SERVICES: The annexed Reservation
Advice forms part of this contract and describes the goods and
services to be provided to the Client by the Venue, including
effective dates and times, and attendance numbers for whom the
said goods and services are to be provided. Wine Theatre hours
10am-5pm daily.
OBLIGATIONS: The Client agrees the Venue will not to be held
responsible for such things as civil strife, acts/threats of war,
water, natural/other disasters, military exercises, epidemics,
weather issues, flooding, power/equipment failure, terrorist
activity, strikes, government action, acts of God, or similar events.
Nor will we guarantee the performance of any subcontractor.
FINAL ATTENDANCE NUMBERS: Final attendance numbers must be
notified to the Venue twenty one days prior to arrival. Any
reduction in attendance numbers subsequent to notification of final
numbers will be subject to charging at the full contracted amount.
Should the attendance numbers decrease by 10% or more at any
stage prior to notice of final numbers, the Venue shall be entitled
to charge for 90% of the contracted attendance numbers.
TRADING TERMS: Unless credit facilities have been established
with us, full prepayment is required. If any of these requirements
set out above are not met, we reserve the right to release all space
held. Final accounts are to be settled at checkout. Please note we
will charge the client’s credit / charge card for any outstanding
account / invoice. We must also retain the right to modify or cancel
any accommodation if it cannot be provided for any reason. You
agree to be held responsible for any cancellation fees charged.
GUESTROOM CHECKIN TIME: 2.00pm / CHECK OUT TIME - 10am.
Check in prior to 2.00pm is on a request basis only, and should be
requested at time of reservation. A full day charge may be
applicable. For a guaranteed arrival prior to 1.00pm a guest must
be reserved from the previous day.
LOSS AND DAMAGE: The Client will remain financially responsible
for any loss/damage to the property of the Venue caused by the
Client's guests /invitees and also agrees to pay us at the applicable
nightly rack room rate for the room and/or equipment until repairs,
replacement, cleaning or airing of same is fully completed.
RESPONSIBLE SERVICE OF ALCOHOL: The Client agrees that they,
and their guests, understand that it is against the law to sell or
supply alcohol to, or obtain alcohol on behalf of, a person under the
age of 18 years. Further, under the NSW liquor laws, licensees and
staff must ensure that patrons do not become intoxicated.
Intoxicated persons will be removed from the premises
immediately, or will be refused entry to the premises.

CHANGE OF DATE/CANCELLATIONS: We hope this does not happen.
However, in the event of a cancellation or change of date, 100% of
the contracted amount will only be refunded if the booked time is
resold to another Wedding function.
GROUPON CONDITIONS: All bookings must be made within 2 months
of purchasing the voucher. Available 7 days. Redemption period till
1st December 2015. Purchase a maximum of 1 voucher per
reception. Black Out periods – all public holidays. Optional Alcohol
Package will consist of Sparkling wine, Beer, Wines and soft drinks
to the maximum retail value of $20.00 per person, The Client agrees
to pay the Venue at the conclusion of the function for all beverage
costs in excess of the agreed Beverage Package per person limit.
Subject to availability and signing this Hunter Resort/Groupon
Wedding agreement. Not in conjunction with any other offer.
Functions held Friday-Sunday between 1 February 2015 to 31 May
2015 and from 1 September to 30 November 2015 incur a flat
surcharge of $999 payable to the resort 21 days prior to function.
PAYMENTS: As this is an individually negotiated contract, payment
is required by way of cash, EFTPOS or cheque. American Express
and Diners Club payments will incur a commission charge of 3%.
Master card & Visa payments will incur a commission charge of 2%.
If credit terms have been agreed in advance and in writing,
settlement must be within seven days of receipt of invoice. Interest
will be charged on overdue amounts at 15% per month. Accounts
settled by bank transfer into our account must be as invoiced. You
agree to fax/email a remittance for same and also agree you will
pay any bank/transfer charges.
AUTHORITY: I am authorised to accept “The Venue” terms &
conditions on behalf of “The Client”. The persons signing this
contract hereby confirm their full capacity and authority to do so.
The person(s) and organisation(s) listed as the Client shall be liable
in full for all costs and charges raised as a result of the herein
agreed booking and authorise any outstanding invoice to be charged
to the credit / charge card. This Agreement is the entire Agreement
between the parties and supersedes all Agreements and
understandings as to the matters which are the subject of this
Agreement and there are no understandings, representations or
warranties of any kind between the parties except as are expressly
contained in the provisions of this Agreement. This Agreement may
be amended by an instrument in writing signed by or on behalf of,
or executed under seal by each of the parties to this Agreement.
The law governing this Agreement is the law of New South Wales
and any action between the parties shall be taken in a Court in New
South Wales and the parties agree to submit to the non-exclusive
jurisdiction of the courts of that State. This contract shall remain in
full force and effect irrespective of the granting of any indulgence
of time or in any other capacity whatsoever by the Venue.
“The Client” We .......................................................... &
...................................................................................
accept the Terms and Conditions of The Hunter Resort Pty Ltd
Declared at (Your address):………………….…………………………………………..
……………………………………………………………….………Postcode........…………
Phone (h)………………………………………………… (m) …………………………………
Email……………………………………………………………………………………………………
Signed...........................................................................
Print Name..............................................Date……………………..
Witnessed by:
Signed...........................................................................
Print Name..............................................Date……………………..
Address………………………………………………………………………………………………..
……………………………………………………………….………Postcode........…………
Number of Wedding Guests ……………………
“The Venue” (For and on behalf of The Hunter Resort Pty Ltd)
Signed …

Philip Helé Name: Philip Hele Title; General Manager

Version: Groupon Jan 2015