UNICEF REQUIRES

Administrative Assistant
No. 02/15
Post Title:
Contract Type:
Duration of Job:

Administrative Assistant
Fixed Term, GS5-1, No. 92247
Initial hiring of one year

Purpose of post:
Under the supervision of the GS6 Operations Assistant, the Administrative Assistant post will perform a variety of
relatively complex clerical duties related to the administration of the office.
Major duties:
To provide administrative and logistic support to the Bilwi and Bluefields offices. As well, ensure
administrative support of the core office.

Provides advice and assists staff members and their dependents by processing requests for visas, identity cards,
drivers licenses and other necessary personnel-related documents, in accordance with the requirements of the
United Nations and the country of the duty station locations.

Manage travel authorizations and record changes keeping track of all required documentation and dealing with
the Travel Agency requesting the issuance of air tickets. As well, ensures compliance of all regulations and
rules related to the travel component. Prepares travel authorization for the drivers under his/her direct
supervision and the drivers assigned to the sub-offices.

To support the management of the office vehicles including the vehicles assigned to the two sub-offices.
Planned and coordination of the vehicles allocation for trips in Managua and the rest of the country excluding
sub-offices.

Drafts correspondence, memoranda and reports via oral instructions, previous correspondence or other available
information sources, in accordance with standard office procedures.

Arranges meetings, both internal and external, some involving high-ranking officials.

Advises and makes arrangements for shipment and receipt of office and project supplies and equipment, and
household effects, including customs clearance.

Drafts operations in SAP-VISION system such as FC/FR, Contracts, Purchases, etc., to be reviewed by
supervisor related to disbursement of IB funds.

Performs other duties, as required.

QUALIFICATIONS AND SPECIALIZED KNOWLEDGE/EXPERIENCE REQUIRED:

- Completion of secondary education. University level studies an asset.
- Ability to operate computer equipment and programs such as SAP, Word, Excel.
- Five years general clerical work, which should have provided a good knowledge of clerical practices and
procedures.
- Fluently in Spanish and good knowledge of the English language.
COMPETENCIES REQUIRED:
i) Core) Values
Commitment
Diversity and Inclusion
Integrity

ii) Core Competencies

Communication [I]
Working with People [II]
Drive for Results [I]

iii) Functional Competencies

Analysing [I]
Learning and Researching [I]
Planning and Organizing [I]
Following instructions & Procedures [I]

The selection process include an interview based on competencies and a written test. Only
will be contacted the shortlisted candidates.

Any person with the above qualifications should provide in English language, an application
letter, CV, P11 form http://goo.gl/z0NN2j , 3 personal and professional references.
Send your applications to jai@unicef.org , deadline is 27 January 2015
The organization is a non-smoking environment. Qualified female candidates area especially
encouraged to apply. Candidates will be treated regardless of religion, social, age and HIV
status.