Booklet

LC2LC
Partnership

OGX GCDP 1415 || AIESEC in Surabaya

Indonesia

Summer Realization

Table of Contents

Table of Contents - 01
Greetings from LCP - 02
About Surabaya - 05
AIESEC Surabaya - 06
OGX GCDP in Numbers of AIESEC Surabaya - 10
Benefits of LC2LC Partnership - 12
EP Profile of AIESEC Surabaya - 13
Our Promises - 16
Our Proposal - 22
Contact Information - 27

01

Greetings from LCP

Hi AIESEC!
Welcome to AIESEC Surabaya LC2LC Partnership Booklet. It
is an honour for us to build partnership with your LC. AIESEC
Surabaya aims to contribute more for the world by sending our
potential youth to create even more positive impact together with
your entity as our partner. This will be a good chance for us to take
contribute as Generation 2015!
This booklet will give you various information about our entity
and Surabaya. Last but not least,

Let's collaborate and impact the world!

Local Committee President 1415
AIESEC in Surabaya
Dimas Januar P.

02

GREETINGS
FROM

IND

DONESIA

About Surabaya

Surabaya (pronounced [surbaja]) (formerly Soerabaia or Surabaja) is

Indonesia's second-largest city with a population of over 2.7 million (5.6
million in the metropolitan area), and the capital of the province of East
Java. It is located on the northern shore of eastern Java at the mouth of
the Mas River and along the edge of the Madura Strait.
Surabaya is a progressive capital
undergoing rapid change. In fact,
Surabaya now enjoys the reputation
as being the cleanest city in
Indonesia, equipped with every
modern facility and offering a
standard of accommodation to suit
every taste and budget. As Industrial
City, a tour around the estate will give
you good nation of its considerable
size and the variety of companies
located there. Surabaya is also
famous as the best city for shopping.

05

AIESEC Surabaya

AIESEC Surabaya

President : Dimas Januar Perdana

Established : 25.02.2000
Location : Surabaya, East Java, Indonesia
Headquarter Ofce: Jalan Baratajaya IX no 18, Surabaya 60284
EXPA Entity Page :
https://experience.aiesec.org/#/committees/732

223

Active Members

07

AIESEC Surabaya

EXECUTIVE BOARD AIESEC in Surabaya 1415

Dimas Januar P.
LC President
dimas.januar@aiesec.net

Putri Armadiyanti

Dina Awaliyah S.

Galuh Ayu K.

LCVP Finance & Governance LCVP Marketing & Communication LCVP Talent Management
putri.armadiyanti@aiesec.net dinaawaliah.septianty@aiesec.net galuh.ayu@aiesec.net

Muhammad Husni Kresna Wahyu A.Z. Candra Tantra W.

LCVP Business Development
muhammad.husni@aiesec.net

LCVP ICX GCDP Project

kresna.wahyu@aiesec.net

LCVP OGX GCDP

candra.wijaya@aiesec.net

Agita Tunjungsari

Ella Hayaza

Novenda C.P.

LCVP ICX GCDP AdHoc

agita.tunjungsari@aiesec.net

LCVP OGX GIP

LCVP ICX GIP
suhailah.hayaza@aiesec.net novenda.cempaka@aiesec.net

08

AIESEC Surabaya
OGX GCDP AIESEC in Surabaya 1415

Neni Retno
Quality & Development Manager
neni.widianingrum@aiesec.net

Laras Aristiani
International Relation Manager
East Region
laras.aristiani@aiesec.net

Candra Tantra W.
LCVP OGX GCDP
candra.wijaya@aiesec.net

Jacqueline Marsha
International Relation Manager
West Region
jacqueline.marsha@aiesec.net

OGXplorer 1415

Strivin for th bes , impactin th res !

Team Purpose of OGX GCDP AIESEC in Surabaya 1415 :
Developing leaderhsip potentials by delivering life-changing
experiences to give positive impact on society through GYAP

09

OGX GCDP of AIESEC in Surabaya

OGX

GCDP in
NUMBERS
07.2012- 06.2014

81 56 52
R a i s e d

Matched

Realized

Our entity has Surabaya as our market. In the 2nd largest city
of Indonesia, Surabaya has a huge number of potential
youths to be raised as Exchange Participants. Our potential
costumers come from various universities. And for this term

aim for the best for youth development in our city. We

breaking our limit for this term

revolutionary impact in Surabaya!

by

are
creating

oGCDP IMPACT IN 1415 Term

134 94 75
R a i s e d

Matched
10

Realized

WE
WANT
YOU!
To be our LC Partner!

Benefits of LC2LC Partnership

Timeline Synchronization

One of main problems during Matching process is timeline

synchronization. Each projects and EPs available date
has different timeline. These differences caused low
matching rate both for OGX Department Home Country
and ICX Department Hosting Country. Through LC2LC
Partnership, the timeline problem can be avoided. Home
country and Hosting country can collaborate and discuss
the availability of the EPs & projects.

Faster Matching.
Match! Match! Match! The big M that gives worries in
every exchanger department. Matching has the highest
rate of uncertainty during the Ra-Ma-Re process. It takes
a long time to get a response. There are several
disadvantages from the long duration of matching process
such as : an EP break-raise, expired TNs, unachieved
targets (both for Hosting Countries & Home Countries).
Through LC2LC Partnership a match can be done faster &
target can be achieved

Ensuring Quality & Development

In AIESEC, we can develop ourselves by developing
others. Through LC2LC Partnership, both home LC &
hosting LC can ensure the quality of both EPs
development & project. With good quality delivered both
home LC & hosting LC can improve & maintain NPS
score.

12

Exchange
Participant
Prole

EP Profile of AIESEC Surabaya

Country Destination (2012-2013)

23,3%
China

8,3%

Cambodia

India
Poland

15% 6,7% 5%

Thailand

3,3%
Korea
Vietnam
Slovakia
Egypt

Philippines
1,7%
Taiwan
Serbia
Turkey
Hungary
Russia

Project Issues (2012-2013)

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EP Profile of AIESEC Surabaya

Winter Realization
Heres the visualization of
our winter realization. As
you can see kita kurang di
matching rate, karena lack
of apa gitu di MoU, cuman
kalau ma-re rate kita
cukup bagus hampir
100%. We are aiming to
improve our matching rate
into (berapa mas can
kemarin.....)

Country Destination For Winter 1415

40%
China

12%

Romania

20%

Thailand

15

8%

The Philippines
Lithuania
Slovakia 3,3%

4%

Malaysia
Czech Rep.

OUR
PROMISES
These are our STANDARDS* in order to ensure
our EPs experience quality before the
realization. Some of our standards may benefit
our LC partners as well!

*Complete description is available in oGCDP Minimum Promises 1415

OGX GCDP Minimum Promise

Promotio

Examples of Previous Promotional Posters

https://www.facebook.com/aiesecsurabaya

@AIESECSurabaya

LC Partner will get the previlege of rst choice promotion both virtual
(facebook, twitter, etc.) & physical promotion (posters spread in
Surabaya, info-sessions, info-booth & class presentations)

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OGX GCDP Minimum Promise

chang Participan Preparation

Here in AIESEC Surabaya, we are highly concerned in EPs preparation.
In order to deliver high quality experience both for our EPs & our partners,
we take On-going Preparation Seminar (OPS) to prepare our EPs for
realization seriously. The OPS consists of :

CULTURE
SHOCK
Taking part in a project overseas with
different culture & various background of
people can be stressful for some people. At
the OPS, we explain to our EPs about
culture shock & how to overcome their
shock during the realization.

Sharing
Sessions

with
EP
Returnees
Julius Caesar once said Experience is the teacher of all things, the
same thing goes in our EP prepatation.To prepare our on-going EPs, we
hold sharing-sessions with EP Returnees to share their previous
volunteering experience in order to motivate & educate the on-going EPs.

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OGX GCDP Minimum Promise

Expectation
Setting
on

Living
Condition
We all know things can go complete
opposite from our expectations, including
living condition during realization.
Expecting too much can affect EPs
experience, it may also affect the project.
We set our EPs expectation just right in
order to prepare them for the reality.

Personal
Goal
SETTINGS

People who take part in GCDP program will

expect personal development during their
internship. In order to achieve their development,
we will help them in setting their personal goal for
the internships.

Logistical
Preparation

We will make sure that our EPs will have
documents needed (e.g. visa, roundtrip ight
tickets) to travel. Global Village, Class
presentation, etc are part of EPs job
description, we will make sure that they
prepare well for their internships.

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OGX GCDP Minimum Promise

We also prepare our EPs with :

NPS Survey Coaching

R I S K
M A N A G E M E N T

XPP

E x c h a n g e
Program Policies

AIESEC
Essence
>>>>

All of these preparations are done in order to deliver high quality

experiences not only for our EPs but also for our partners as well.

20

If
anything
can
go

wrong,
it
will
- Murphys Law

OUR
PROPOSAL
Weve explained our quality standards for our
Eps preparation. In order to make this
partnership works & all benefits delivered to
both parties, we propose lc2lc partnership
based on iGCDP Minimum Promises*

*Complete description is available in iGCDP Minimum Promises 1415

ICX GCDP Minimum Promise

LC2LC Partnership

Every LC2LC Partnership have to fulll our minimum promises

standardization, to ensure the quality of internship. Every LC2LC
partnership will be useful to ensure we can delivery our promise to our LC
Partner and ensure our promotion easily to our Exchange Participant.

The Quality of Internships

Our minimum promises standarization is divided into several phases :

23

ICX GCDP Minimum Promise

Clear Job Description

i n
T N
F o r m

Beside main requirements from

myaiesec.net, Hosting LC TN Form needs
to mention detailed living condition, project
timeline, information about daily expenses
of food & transportation in Hosting Entity,
etc.

Selection & Acceptance Process

*IL(Invitation Letter) will be based on countrys policies

24

ICX GCDP Minimum Promise

Preparation process will be started right

after the Intern got matched in
myaiesec.net. Hosting entity will provide
webinar* for interns before arrival.
Hosting entity should tracked travel
insurance, round trip ticket and NPS survey
from the intern before the webinar is started.
*Complete explaination about webinar is included in iGCDP Minimum Promises 1415

Hosting entity will provide these of the

following :
Booklet about basic living guideline and
making visa should be sent to intern and
EP manager.
EP Buddy for every interns.
Before the experience every intern has to
hold :
a travel insurance, idemnity form, airight
tickets both sides (the interns has to send it
to host entity)
Package of EPAN and TNAN (rar les)

25

ICX GCDP Minimum Promise

Accommodation (host family, buddy, and

food or transportation) will be provided.

Intern will be picked up based on reception
standard of each entity.
Intern will have buddy to maintain constant
communication
Intern should have contact information of
TN takers and host family before arrival.
Each interns should get Incoming
Preparation Seminar
Each intern should know about national
Complaint Management procedure.

Certicate will be given after the EP lled 2

types of NPS Survey by AIESEC
International. The Survey will be matched
and realized.

26

For More Information

on LC2LC Partnership
Please contact :

Laras Aristiani

Jacqueline Marsha

International Relation Manager

East Region
laras.aristiani@aiesec.net
WA/Mobile : +6285693129802

International Relation Manager

West Region
jacqueline.marsha@aiesec.net
WA/Mobile : +6281330454676

27