TIMEKEEPING

DOCUMENT No. TMP-8201-AD-0001

1.0

PURPOSE
To outline the daily timekeeping procedure, the aim of which is to ensure that all hours
worked by manual labour on the Consolidated Maintenance Contract (CMC) are
accurately recorded, verified and reimbursed accordingly.

2.0 SCOPE
This procedure applies to the daily timekeeping activities of Transfield Worley Trags
(TWT) operations at RasGas site.

3.0 DEFINITIONS
Nil.

4.0 PROCEDURE
It is the responsibility of each TWT Supervisor to ensure the timesheet is completed on a
daily basis and in a timely manner.
It is mandatory that each Supervisor fills in the timesheet for employees designated to
them at the beginning of each shift, regardless of the employees reallocation throughout
the day.
4.1

TIMESHEET GENERATION
Administration shall generate a timesheet for each supervisor which will list all
employees assigned to that supervisor for the day. Before printing the timesheets, the
information must be checked against the personnel allocation system (typically
employee names on a whiteboard) to ensure the timesheets have the employees
correctly allocated to the supervisors.
Refer to Appendix 1 for an example of the Daily Timesheet.
Refer to Appendix 3 for the timesheet flowchart.
The supervisor is to enter the work date in the timesheet header fields.
The supervisor also records the hours an employee has worked on each Work Order in
chronological order. The appropriate operation code within the work order must be
placed in the box directly below the work order number.
The total number of hours each employee has worked must equal the number of hours
the employee was on site, minus any breaks (eg lunch time).
Any time spent waiting, due to delays beyond the control of the employees should be
recorded, using Non Productive Time Reason Codes. Refer to Appendix 2 for Reason
Codes. All time whether it is productive or non productive should be charged to a work
order and operation number.
The supervisor or foreman signs the timesheet in the allocated spaces at the base of the
timesheet and gets it countersigned by Engineer/Co-ordinator. The supervisor must get
the approval from the RasGas supervisor or engineer most closely involved with the
work, before submitting the timesheets at the end of the next business day to the Admin

team. The timesheets for employees on shift duty, safety team, planner/schedulers,
Engineers and other office based staff will be prepared on a monthly basis. These
timesheets will then forward to the RasGas representative for approval.
4.2

FINGERPRINT REPORT
Every employee shall punch his fingerprint on the fingerprint machines kept at various
locations on RasGas site. The fingers shall be punched before beginning of the shift and
after finishing the shift. Every 10 days the fingerprint data is downloaded from the
fingerprint machines. The fingerprint report shall have in and out timings for each
employee. This fingerprint report is then compared with the timesheet data for the
employee in the form of a report. Any discrepancy in the timesheet shall be resolved with
the employee along with the approval of TWT supervisor and the RasGas representative

4.3

TIMESHEET RECORDING
It is the responsibility of the TWT Engineers to forward the approved timesheets to the
timekeepers/Admin at the end of the next business day. The Admin team will be
responsible for data input into the database and safekeeping of approved timesheets for
future reference.