Change GL Docs & Display

User Manual - FI02.
02
Title:
Module Name
General Ledger Document Change and

Display
General Ledger
OVERVIEW
Business Process Description Overview
This manual focuses on changing documents, displaying documents and displaying the changes. The
type of documents that would be covered is general documents, parked documents, recurring documents
and cross-company code transactions.
Sometimes one needs to change an already posted document. Typical examples are fields like Text (a
document description) or Assignment. Of course one cannot change the line items amounts! For this the
document needs to be reversed. However, in a parked document even the amounts can be changed.
One can display any document that was posted in FI module (including document that was created e.g. in
Logistics, but it was followed by automatic FI document posting).
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Prepared by:
Prasanna Ramachandran
Version: 1.0
Release: ECC 6.0
Page:
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User Manual - FI02.02

Display
General Ledger
Title:
Module Name
Procedural Steps
FI02.02.01 Change Document
Via Menus
Accounting Financial Accounting General Ledger Document
Via Transaction Code
FB02
Enter
Field Name
Document Number
Description
Document number
Company code
Fiscal Year
R/O/C
R
R
R
User Action and Values

Enter the document
number to be changed
Enter the Company code
Enter the fiscal year of the
document
Comments
Note: Incase document number is not known, the same can be found out by clicking on the document list
icon
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and following the instructions given in FI02.02.02.
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Release: ECC 6.0
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Title:
Module Name
Click Enter

Display
General Ledger
Double-click on a particular line item where the changes are to be made.
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Release: ECC 6.0
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Title:
Module Name

Display
General Ledger
As seen, the fields Assignment and Text only can be changed. Change the Text.
Click on the Save
button or press Ctrl+S.
A message will appear on the status bar that changes have been saved.
The system task is complete.
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Version: 1.0
Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.02 Display Document

Via Menus
FB03
Enter
Field Name
Document Number
Description
Document number
Company code
Fiscal Year
R/O/C
R
R
R

Enter the document
number to be displayed
document
Comments
icon
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and giving the required parameters as stated below:
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Release: ECC 6.0
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Title:
Module Name

Display
General Ledger
Enter:
Field Name
Company Code
Description
R/O/C
R
Fiscal Year
Document Type
Posting date
Own documents only
O
O
R
Press Execute
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Enter the documents Company code
which needs to be displayed
Enter the documents fiscal year
which needs to be displayed
Enter the document type if known
Enter the posting date range if known
Select own documents only. (Do not
select incase user wants to display
document posted by another user)
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Release: ECC 6.0
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Comments
This would restrict

the search and
fetch the
documents posted
by the user.

Title:
Module Name

Display
General Ledger
List of documents are displayed. To display a particular document double-click on the document which
would allow you to view the document.
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Release: ECC 6.0
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Title:
Module Name

Display
General Ledger
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Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.03 Display Document changes

Via Menus
FB04
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
Last changed on:
R/O/C
R
R
R
Prepared by:

Enter the document
document
Version: 1.0
Release: ECC 6.0
Comments
Page:
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Title:
Module Name
Click Enter

Display
General Ledger
The following screen appears.
Double-click on the Text field to see the changes made.
The changes done are displayed.
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Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.04 Change Line items

Via Menus
FB09
Enter
Field Name
Document Number
Description
Document number
R/O/C
R
Company code
Fiscal Year
R
R
Line Item

Enter the document
document
Enter the line item number
to be changed
Comments
icon
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Release: ECC 6.0
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Title:
Module Name
Click Enter
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Display
General Ledger
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Release: ECC 6.0
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Title:
Module Name

Display
General Ledger
Change the data in the assignment field and/or text field as required.
Click on the Save
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Version: 1.0
Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.05 Parked Document - Change

Via Menus
Accounting Financial Accounting General Ledger Document Parked

Documents Change
FBV2
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
R/O/C
R
R
R

Enter the document
document
Comments
icon
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Version: 1.0
Release: ECC 6.0
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Title:
Module Name
Click Enter

Display
General Ledger
Make the changes to the parked document as required.

Click on the Save parked document
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Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.06 Parked Document - Display

Via Menus

Documents Display
FBV3
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
R/O/C
R
R
R

Enter the document
document
Comments
icon
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Version: 1.0
Release: ECC 6.0
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Title:
Module Name
Click Enter

Display
General Ledger
The parked document is displayed.

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Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.07 Parked Document Change (Header)

Via Menus

Documents Change (Header)
FBV4
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
R/O/C
R
R
R

Enter the document
document
Comments
icon
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Prepared by:
Version: 1.0
Release: ECC 6.0
Page:
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Title:
Module Name
Click Enter

Display
General Ledger
Make the changes to the parked document as required.

Click on the Save parked document
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Version: 1.0
Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.08 Parked Document Display Changes

Via Menus

Documents Display changes
FBV5
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
R/O/C
R
R
R

Enter the document
document
Comments
icon
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Version: 1.0
Release: ECC 6.0
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Title:
Module Name
Click Enter

Display
General Ledger
Double-click on the desired field(s) to see the changes made.
The changes done are displayed.

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Version: 1.0
Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.09 Recurring Document Change

Via Menus

Reference Documents Change
FBD2
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
R/O/C
R
R
R

Enter the document
document
Comments
icon
Click Enter
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Version: 1.0
Release: ECC 6.0
Page:
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Title:
Module Name

Display
General Ledger
Double-click on the line item to be changed.
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Version: 1.0
Release: ECC 6.0
Page:
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Title:
Module Name

Display
General Ledger
As seen only the Assignment and Text fields can be changed.
Click on the Save
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Version: 1.0
Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.10 Recurring Document Display

Via Menus

Reference Documents Display
FBD3
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
R/O/C
R
R
R

Enter the document
document
Comments
icon
Click Enter
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Version: 1.0
Release: ECC 6.0
Page:
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Title:
Module Name

Display
General Ledger
The recurring document is displayed.

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Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.11 Recurring Document Display Changes

Via Menus

Reference Documents Display changes
FBD4
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
Last changed on:
R/O/C
R
R
R
Prepared by:

Enter the document
document
Version: 1.0
Release: ECC 6.0
Comments
Page:
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Title:
Module Name
Click Enter

Display
General Ledger
Double-click on the field to see the changes made.
The changes done to the recurring document is displayed.

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Version: 1.0
Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.12 Recurring Document Display Changes

Via Menus

Reference Documents Delete
F.56
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
Click the Execute
R/O/C
R
R
R

Enter the document
document
Comments
button.
Note: This transaction can be executed in Test run and once finally confirmed can be executed in
normal mode.
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Release: ECC 6.0
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Title:
Module Name
Click the back button

Display
General Ledger
and remove the tick mark in the Test run
field.
A message would appear as follows:
Click
button to delete the recurring document.
The recurring document is deleted.

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Release: ECC 6.0
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Display
General Ledger
Title:
Module Name
FI02.02.13 Recurring Document List

Via Menus
Accounting Financial Accounting General Ledger Periodic processing

Recurring entries Lists
F.15
Enter
Field Name
Company code
Document Number
Description
Document number
Fiscal Year
Last changed on:
R/O/C
R
R
R
Prepared by:

Enter the document
document
Version: 1.0
Release: ECC 6.0
Comments
Page:
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Title:
Module Name

Display
General Ledger
Incase the recurring document number is not known, keep the document number field blank and enter
other parameters in the general selection
This would restrict the search.
After entering the parameters click on Execute
area or in
area.
button.
The list of recurring documents are displayed.
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Version: 1.0
Release: ECC 6.0
Page:
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Display
General Ledger
Title:
Module Name
FI02.02.14 Cross-Company-Code Transaction: Change

Via Menus
Accounting Financial Accounting General Ledger Document CrossCompany-Code Transaction Change
FBU2
Enter
Field Name
Cross-CC no
Description
Cross Company Code Document
number
R/O/C
R

Enter the cross company
code document number
Comments
icon
Click Enter
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Version: 1.0
Release: ECC 6.0
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Title:
Module Name

Display
General Ledger
Please note that there are two documents created for a cross company code transaction. One
document is posted in each company code.
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Version: 1.0
Release: ECC 6.0
Page:
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Title:
Module Name

Display
General Ledger
As seen only the Assignment and Text fields can be changed.

Make the required changes.
Click on the Save
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Version: 1.0
Release: ECC 6.0
Page:
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Display
General Ledger
Title:
Module Name
FI02.02.15 Cross-Company-Code Transaction: Display

Via Menus
Accounting Financial Accounting General Ledger Document CrossCompany-Code Transaction Display
FBU3
Enter
Field Name
Cross-CC no
Description
Cross Company Code Document
number
R/O/C
R

Enter the cross company
code document number
Comments
icon
Click Enter
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Version: 1.0
Release: ECC 6.0
Page:
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Title:
Module Name

Display
General Ledger
The cross-company code transaction is displayed.

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Version: 1.0
Release: ECC 6.0
Page:
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User Manual - FI02.

General Ledger Document Change and

Last changed on:

User Manual - FI02.02

Accounting Financial Accounting General Ledger Document

Via Transaction Code

User Action and Values

Last changed on:

and following the instructions given in FI02.02.02.

User Manual - FI02.02

General Ledger Document Change and

Double-click on a particular line item where the changes are to be made.

Last changed on:

User Manual - FI02.02

General Ledger Document Change and

Click on the Save

button or press Ctrl+S.

Last changed on:

User Manual - FI02.02

FI02.02.02 Display Document

Accounting Financial Accounting General Ledger Document

Via Transaction Code

User Action and Values

Last changed on:

and giving the required parameters as stated below:

User Manual - FI02.02

General Ledger Document Change and

Last changed on:

User Action and Values

This would restrict

User Manual - FI02.02

General Ledger Document Change and

Last changed on:

User Manual - FI02.02

General Ledger Document Change and

The system task is complete.

Last changed on:

User Manual - FI02.02

FI02.02.03 Display Document changes

Accounting Financial Accounting General Ledger Document

Via Transaction Code

Last changed on:

User Action and Values

User Manual - FI02.02

General Ledger Document Change and

The following screen appears.

Double-click on the Text field to see the changes made.

The changes done are displayed.

The system task is complete.

Last changed on:

User Manual - FI02.02

FI02.02.04 Change Line items

Accounting Financial Accounting General Ledger Document

Via Transaction Code

User Action and Values

Last changed on:

and following the instructions given in FI02.02.02.

User Manual - FI02.02

Last changed on:

General Ledger Document Change and

User Manual - FI02.02

General Ledger Document Change and

button or press Ctrl+S.