Words and Sentences in use

A
A brief note is put up

A brief note is placed below

A brief note is being sent

A brief is put up

A brief is submitted

A list of cases disposed off

is placed below

Above cited
/
Above quoted

Above mentioned
/
Accepted
/
Acceptance is awaited

Accepted, allocated and passed
,
for payment

Accepted on trial basis

Accepted conditionally/provisionally /
Accord approval/sanction to ..
.. /
According to rules in vogue

Acknowledge receipt
/
Action as at a above

Action as proposed may be taken

Action at once please

Action has not yet been initiated

Action is taken

Action is under way

Action may be taken

Action may be planned

Action may be taken as proposed

Action plan may be approved

Action plan may be prepared

Actual plan may be prepared

Actual cost may be reimbursed

Actual expenses incurred may be

paid
Actual expenses may be prepared

Actual expenses may be paid

Address all concerned

Administrative approval may be

obtained
A draft is put up

1

A draft is submitted
A draft may be approved
A draft may be prepared
A draft may be sent
Advance granted
Advise approval of the note
Advise further development
Advise the action taken

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Advise the concerned office

After adequate consideration
advise further development
After consultation with
Agenda is enclosed
Agenda is put up for approval
Agenda may be prepared
Agenda may be sent
Agenda is enclosed
Agenda is submitted
A gist may be prepared
Agreed
Agreed in principle
All concerned may be advised
All concerned may note
An enterim reply be sent
Application may be invited
Application may be rejected
Application may be rejected
As early as possible
Application may be submitted
Appropriate action/steps may be
taken
Approved
Approval may be given
Approval may be obtained
Approved as per remarks in margin
Approved as proposed
Approved as suggested
Arrangements may be made
Arrangements may be seen
As advised by you
As a last resort
As amended
Ascertain the position
As directed

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2

As directed / as modified
As early as possible
As may be necessary
As modified
As per list enclosed
As per note
As per procedure
As proposed
As required arrangements may
be made
As soon as possible
As suggested
As the case may be
As usual
Attention is invited to
Ascertain the position
Attested true copy
At par with
At the earliest
Authorised signatory
Await arrival
Await further comments
Await further reply
Await further report
B
Background of the case
Balance amount is shown
Balance sheet is submitted for
signature
Ban on recruitment
Before the expiry of
Beyond the said period
Bill has been prepared
Bill has been scrutinised
Bill has been scrutinized and found
In order
Bill is approved
Bill is in order
Bill is passed
Bill is submitted
Bill may be paid
Boards sanction is necessary
to regularise the matter
Brake in service has been condoned
Briefs for the meeting are being

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3

prepared
Brief note is attached
Brief note is submitted
Brief resume of the case is given
Bring this to the notice of all
concerned
Budget provision exists
By air mail
By authority of
By hand
By order
By Registered post
By return post
By virtue of office
C
Call for explanation
Call for meeting
Call for Quotation
Call for report
Cancelled
Cannot be accepted
Carry out corrections
Carry out orders
Carry out repair work
Case did not come up for hearing
Before the court
Case discussed
Case has been badly delayed
Case has been closed
Case is filed
Case is put for orders please
Case is resubmitted as stated on
prepage
Case is to be reviewed
Case is under consideration
Case is under investigation
Case may be kept pending
Case may be processed in
accordance with extant orders on
the subject
Casual leave applied for may
be granted
Certified
Certificate by the competent
Authority is required

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4

Charter of demand
Chase the case
Check up with Accounts Deptt.
Check up with Accounts Deptt. And
kindly advise
Check up with concerned
department
Checked and found correct
Chronological summary of the
case is placed below
Circulate and file
Circulate this information/orders
among all employees
Claim accepted
Clarification awaited
Clarify the position
Comments may be invited
Communicate by fax
Competent Authority
Competent authority s sanction is
necessary
Competent authority may kindly
decide
Compliance of orders is still awaited
Concurred
Concurrence of .... may be obtained
Conduct is questionable
Confirm compliance
Confirm on phone
Confirmation copy
Connect relevant papers and put up
Connect previous papers
Consider it again
Consider properly
Consolidated report may be
furnished
Consultation is necessary
Contention is not correct
Convene quarterly meeting
Convey your financial concurrence/
approval
Copy enclosed
Copy enclosed for perusal
Copy enclosed for ready reference
Copy forwarded for information

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and necessary action

Copy may be forwarded
Corrections may be carried out
Corrigendum may be issued
Corrigendum may be put up
Customs and Excise
D
Day to day administrative work
Debit balance
Decision is awaited
Decision pending
Decided at high level
Deemed to be
Delay cannot be waived
Delay in submitting the case
is regretted
Delay in the payment of bills
Delay is regretted
Delay is unavoidable
Delay may be explained
Delay should be avoided
delete
Delete the following lines
Departments may be advised
Departmental action is in progress
Deserves promotion out of turn

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Detrimental in the interest of

Disagree (I)
Disciplinary action is in progress
Discrepancy may be reconciled
Discuss
Discussed
Disregarding the facts
Do the needful
Documents are duly stamped,
executed and are in order
Documents submitted
Does not stand to reason
Draft agreement is in order
Draft circular put up for signature
Draft for approval please
Draft is amended
Draft as amended is put up for
approval
6

Draft has been amended accordingly

Draft is approved
Draft is concurred
Draft is put up for kind perusal
Draft is sent
Draft reply is put up for approval
Draft reply on the lines suggested
above may be put up
Duly attested
Duly complied

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Duly sanctioned
Duly verified
During the course of action
During the course of discussion
Duty free
E
Each case will be considered
on merits
Early orders are solicited
Early reply will be highly
appreciated
Early reply is solicited
Earned leave may be granted
Effective steps should be taken
to clear the arrears
Eligibility is certified
Empowered to sanction
Enquire in the matter
Enquire into the case and report
early
Enquiries made reveal that the
matter has been badly delayed
Enquiry has been ordered
Enquiry has not been held in a
proper manner
Enquiry may be completed and its
report submitted
Ensure compliance and confirm
Ensure prompt and speedy
implementation
Ensure submission of report at the
earliest, after the enquiry
Ensure this is replied in 15 days
positively

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7

Ensure to send reply

Entered in the register
Entry
Errors and omissions regretted
Error is corrected
Error is regretted
Estimate is under preparation
Ex parte decision
Examine the proposal
Exempted
Exigencies of public service
Expedite action
Expedite submission of report
Explanation is not required
Explanation is not satisfactory
Explanation may be called for
Explained in your letter
Expenditure for boarding and
lodging will be met by the dept.
F
Facilities are available
Facilities are not adequate
Fact of the case may be sent
Fact of the case may kindly be
furnished
Fair copy is put up for signature
Figures do not tally
Figures may be verified
File may be returned
Final concurrence is accorded
Final decision when arrived
at will be communicated
Financial concurrence to the creation
of the following post is necessary
Financial concurrence to the
proposal is awaited
Findings of the Enquiry Committee
Report may please be approved
Financial Year
Fix date for meeting
Fix up responsibility
Follow up action
Following is an extract of Boards
orders on the subject
For administrative approval please
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For compliance
For and on behalf of
For approval please
For consideration
For examiniation and report in due
course
For expression of opinion
For immediate attention
For immediate compliance
For information
For information and guidance
For information only
For information & necessary action
For information before issue please
For favourable action
For favour of doing the needful
For further action
For further reply
For necessary action
For onward transmission
For opinion please
For perusal please
For perusal and return
For reconsideration
For reply within one week
For sanction please
For signature please
For suggestion
For sympathetic consideration
Formal approval is necessary
Forwarded
Furnish information urgently
Further action not necessary
Further orders will follow
G
Gist of the proposals
Give details
Give detailed information
Give detailed antecedents
Give top priorities
Give your comments
Give your opinion
Go ahead
Good and sufficient reasons

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Granted
Granted leave
Gratuity
Gratuity cheque may be sent
Grievance procedure
Government pricing formula
Guard of honour
H
Handling charges
Handover charges
Hard and fast rule
Hearing was adjourned
High explosive
Highly inflammable
Highly objectionable
His name may be deleted
His name may be included
His request may be accepted
His remarks/Report not acceptable
Hold a meeting
House building advance
House rent allowance
Humanitarian ground
I
I agree
I agree with a above
I am directed to
I appriciate
I fully agree with the office note
I have the honour to say
I have no comments
I have no comments to offer
I have no further comments
I have no remarks to offer
I have no objection
I hope
I hope you will keep in touch
Immediate
Immediate action is solicited
Immediate disposal is requested
Immediate disposal of case is
requested
In case of need
In consequence of

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10

In continuation of
In contravention of
In course of business
In course of time
In order of merit
In order of priority
In personal capacity
In public interest
In suppression of --In the aggregate
In the prescribed manner
In view of circumstances stated
above
Inter alia
Involving question of policy
Information is being collected
Information is being collected
and will be furnished soon
Information is being sent
Information is laid on the table of
House
Instructions are solicited
Issue as amended
Issue notice
Issue notice accordingly
Issue reminder
Issue today
Issued
It is suggested
J
Join today
Joined duty
Joining report
Joint inspection necessary
Joint representation
Just and reasonable
Justification for the proposal
Justification is necessary
Justify the proposal
Justify your proposal
K
Keep in abeyance
Keep data for meeting
Keep data for presentation
Keep data ready

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11

Keep in the file

Keep me briefed about status
Keep me informed
Keep pending
Keep in files
Keep me informed
Keep with the files
Kept in abeyance
Kindly acknowledge receipt
Kindly confirm compliance
Kindly expedite
Kindly review the case
Kindly send report
L
Law and order
Lack of discipline
Leave may be granted
Leave preparatory to retirement
Leave without pay
Legal opinion
Lenient view may be taken
Letter of authority
Loading and unloading
Long term loan
Loss in transit
Lowest quotation
Lump sum
M
Mailing list
Maintenance allowance
Make interim arrangement
Many happy returns of the day
Matter is under consideration
May be called for
May be commenced
May be considered
May be deferred
May be disposed of
May be excused
May be filed
May be informed accordingly
May be kept in view
May be kept in abeyance
May be obtained

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12

May be passed for payment

May be permitted
May be prescribed
May be put at the next meeting
for ratification
May be recorded
May be regretted
May be requested to clarify
May be relieved with immediate
effect
May be returned when done with
May be rigidly adhered to
May be sanctioned
May be treated as closed
May be treated as urgent
May call for
May not persue the matter
May please see
Medical certificate
Minutes of the meeting
Most immediate
Most urgent
Movable property
N
Necessary action
Necessary action may be taken/
initiated
Necessary arrangements may be
made
Necessary arrangements are being
made
Necessary report is still awaited
Necessary steps should be taken
Needful may be done
Needs no comments
Negotiable instruments
Net profit
Nominated member
No action necessary
No instructions
No objection certificate
No reference is available
No further action is required
Not concerning us
N.B. (Nota Bene)

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13

Noted, thanks
Notice may be issued
Notice may be sent
Notice in writing may be sent
Notified for general information
O
Obtained formal sanction
Office may note it carefully
Office order may be issued
Office to note and comply
O.K.
On deputation
On leave / tour
On the advice of
On the contrary
Order is put up
Order is put up for signature
Order may be issued
Order passed on appeal
Orders are awaited
Orders complied
Orders to be communicated/
circulated
P
Papers are being sent
Papers are sent
Papers for discussion
Papers for disposal
Papers put up for perusal
Papers under consideration
Passed for payment
permitted
Please advise
Please advise accordingly
Please advise all concerned
Please advise all offices
Please advise me on the subject
Please advise me on these areas of
concern
Please attend the training
Please call for the report
Please carry out the orders
Please check and advise
Please circulate
Please circulate and file

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14

Please comply with

Please confirm
Please confirm compliance
Please do the needful
Please discuss
Please discuss action plan
Please discuss pointly with current
status
Please ensure compliance
Please expedite
Please expedite compliance
Please expedite the matter
Please expedite reply
Please fax today
Please file
Please find the enclosed copy
Please furnish information
Please get background details/
facts of this case
Please give details
Please hand over your charge to
shri..
Please handle
Please hold
Please hold meeting
Please issue
Please issue today
Please issue in bilingual form
Please keep me informed
Please keep me informed
periodically
Please keep papers in file
Please keep ready all information
Please let me know
Please let me know the steps taken
to correct this
Please make a special note
of this decision
Please nominate suitable candidate
Please note
Please note action point
Please obtain NOC
Please obtain the details
Please prepare a precise of the case
Please put up agenda

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15

Please put up minutes of the

meeting
Please put up self contained note
Please put up the case
Please put up the case with previous
papers
Please reconcile the discrepancy
in the entries
Please refer
Please refer to RO
Please refer to the Ministry
Please refer to the Head Office
Please remind today
Please reply
Please respond
Please revise the draft
Please see me
Please see remarks in the margin
Please see the preceding note
Please see this case and offer
your comments
Please send reminder
Please send us for record
Please speak/discuss
Please treat this strictly confidential
Please treat this very urgent
Please update the information
Please verify
Please verify the data
Please verify the facts
Please verify the facts before issue
Precise of the case is put up
Prepare a self contained note
Prepare the agenda
Prior approval
Procdedures should be strictly
adhered to
Progress is too slow
Progress made in this respect may
be reported to this office time to
time
Professional charges demanded are
reasonable and may be paid
Prompt action
Proposal accepted

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16

Proposal is in order
Proposal lacks justification
Put a draft reply
Put up a short note
Put up a summary
Put up as directed
Put up as suggested
Put up indent
Put up papers immediately
Put up requisition
Q
Qualify service
Quality control
Quantum of remuneration may
please be fixed
Quarterly meeting
Quarterly report
Quarterly return
Quarterly statement may be
expedited
Quash the order issued
Query has been raised
Question does not arise
Questionable conduct
Questionnaire has been framed
Quick action is required
Quick disposal
Quickness in disposal of cases
will be appreciated
Quotation of the party is reasonable
Quote reference
Quote the relevant portion
Quoted below
R
Railway mail service
Reasons for delay be expressed
Reassessment of value
Recognition already granted will be
withdrawn
recommended
Recommended for favourable
consideration
Recommended for sanction
recorded

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17

Recovery of the advance will be

effected from the current months pay
Recovery should be effected
Refer the matter to the Board for
orders
Regretted, leave cannot be
sanctioned at present
Reference please
Relevant extract
Relevant orders are flagged
Relevant papers are placed below
Relevant papers be put up
Relevant records are not available
Reluctant to do
Reminder may be issued
Reply is awaited from the Minsitry
Reply is under issue today
Reply may be awaited
Reply may be sent
Reply over due
Reply urgently
Report submitted to..
Representation received from ..
Repugnant to the context
Required information may please
be furnished/sent
Required papers are placed below
Required to be rectified

Requisite information has already

been given
Responsibility should be fixed
Resubmitted with previous papers
Result is not satisfactory
Resume of the case is given
in ensuing para
Retrospective effect cannot be given
to this order
Returned for further consideration
Returned for reconsideration
Returned of the file is awaited
Review & draft reply within a week

Revised draft is put up

Revised note may be put up

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18

Rewarded for services

Rough estimate of the expenditure
involved is given below
RSVP
Rubber stamp
Rules and regulations
Ruling from chairman s office
should be obtained
S
Sactioned
Sanctioned as proposed
Sanctioned as suggested
Sanction has been accorded
satisfactory
See the papers and speak
seen
Seen and returned
Seen and spoken
Seen, file with previous papers
Seen, thanks
Secret instructions issued
Service agreement has been
executed
Should be given top priority
Signed, sealed and delivered
Sitting over the papers
So far as possible
Sorry for the delay
Source of supply
Speak with papers
Specific reasons may be given
Specimen signature
Spillage of product
Staff strength needs to be
augmented
Staff strength is not adequate
Statements are quite contradictory
Steps have already been taken
Steps may be taken
Subject to approval
Subject to verification
Submit a note
Submit the relevant papers

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19

Submitted
Submitted for approval
Submitted for consideration
Submitted for information
Submitted for perusal
Substitute is not available
Sufficient notice has not been given
Suggestion may be accepted
Suggestion scheme
Suitable action may be taken
Summary of the case is sent
herewith
Surplus budget
Sympathetically considered
T
Take no action
Take stock of the situation
Taken such measures
Temporary posts may be converted
into permanent
Terms and condition
Thanks
The case may be closed
The issue is being examined
afresh in details
The file in question is placed below
The papers are sent herewith
The proposal is in order
The proposal is self explanatory
The proposal is unacceptable
The proposal is well within the
budget provision
The receipt of the letter has
been acknowledged
The relevant file is attached
The relevant file is placed below
The same procedure may be
followed
The time schedule may please be
adhered to
Then and there
There is no point in pursuing the
case further
Think fit
this is as per your verbal instructions

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This is for information

This is not admissible under the
rules
This is to certify that
This is within power of sanction
This may be approved
This may be concurred
This may be passed on to.. for
necessary action
This may be suitably amended
This may please be treated as
urgent
This schedule may please be
adhered to
This violates the extant rules
Through proper channel
Till further orders
Timely action be taken

Timely compliance may be ensured

To be retained for reference
To be initialed by all staff
To the best of ability
Top priority
Top secret
Transfer order issued
Transfer order withdrawn
Traveling allowance/expenses bill
submitted
U
unacceptable
unauthorised
Unauthorized absence has been
regularized
Unavoidable
Unavoidable circumstances
Under advice to us
Under any circumstances
Under certificate of posting
Under consideration
Under intimation to us
Under my authority
Undertaking should be obtained

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Unofficial letter
Until further orders
Urgent
Urgent action is required

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Urgent attention may please be

given
Usual rules would be applicable
in his case
Utilisation of funds
V
Vacancy may be immediately filled
in
vague
Valid reasons may be given

Valuation statement
Venue of meeting is..
Verified and found correct
Verified copy
Verification should be done
Vide file attached
Vide folio flaged
Voluntary retirement
W
Waiting list is prepared
Waiting list may be renewed
Waive recovery
Warning is given
Warned to be careful in future
Warning is given
Watch the activities
We acknowledge receipt of your
letter
We advise having complied
with the requirements
We are not concerned
We are pleased to advise you
Well done
Well in advance
We may agree
We may call for the original
receipts from company
We may investigate
We may investigate departmentally

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We may pay
We need not persue the matter
We need not remind
We propose
We propose the following
course of action
We regret
We solicit your
cooperation/guidance
What is the position
What are the alternatives ?
What happened ?
Whenever it is considered
necessary
Whichever is earlier
Why the delay ?
Will be advised
Will be dealt with severely
Will you please state
Wishing you a very happy and
Prosperous New Year
With best compliments
With best wishes
With regards
With retrospective effect
With the remarks
Within the time limit
Without any further reference
Without further delay
Work in progress
Working knowledge
Write to CHO
Write to the concerned office for
further information
Write to Regional Office for
further information
Written off
Write off action be initiated
Y
You are hereby informed
You are hereby authorised
You may like to discuss
You may take action
Your attention is invited to para ---Your early reply is appreciated

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Your further remarks/views on the

subject are awaited
Your presumption is correct
Your representation is untenable
Your request cannot be acceded to
Your request is granted
Yours faithfully
Yours sincerely
Yours truly
Z
Zero Budget
Zero hour
Zest and zeal
zigzag
Zone
Zonal office

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