KHALID BIN AHMED & SONS LLC

Project:

Date:

INTERNAL AUDIT CHECKLIST

Purpose:

The purpose of this checklist is to provide adequate guidance to the auditors to ensure that all the aspects of QHSE Management Systems are covered by the auditors during the
audit.

Scope:

This audit checklist is applicable to all the site functions as identified in the various sections of this checklist. Where specific functions are not identified separately in any of the
section of this checklist, then section 1 only will be applicable.

References: Below documents have been used to develop this checklist

a) KAS QHSE Manual
b) Management System Procedures
c) QA/QC procedures
d) Respective Project Quality Plan
e) Respective Quality Control Plan

CHECKLIST CONTENTS
S. No.

Available
Yes
No

Description

Section-1:

General

Awareness on Quality Policy ?

Quality Objectives are established?

Responsibilities are assigned and known to the auditee?

For recording purpose, company standard formats are used and filled up in all respects?

Details of files / Documents with their storage location available with the auditee?

Working documents are traceable?

Data Backups are available for soft records?

Section-2:

Project Management / Construction Management / Project Engineering

Project Budgeting and Monitoring is available?

Customer Complaints Log is maintained and issues are resolved?

Customer Feedbacks are obtained and records are available?

Page 1 of 7

N/A

Remarks

Continued

Project:

S. No.

Available
Yes
No

Description

Section-2:

Project Management / Construction Management / Project Engineering

Subcontractor's Performance Evaluation is done and records are available?

Statutory permissions with relevant authorities are identified and approval records available?

Monthly progress review meetings conducted and tracking records are available?

Location wise progress is monitored through bar chart?

Project organization chart is available and current?

Contract Review is done and records are available at site?

10

Risk Analysis is done and risk register is maintained?

11

Kick off meeting is conducted and records are available?

12

Verbal instructions from client / customer / consultant are recorded and records are available?

Section-3:

Planning

Standard Productions norms are established and considered while progress monitoring?

Site DPRs are compiled and records are available?

Construction Programme is prepared, updated and tracking is available?

Monthly Programs are available?

Manpower / Equipment request available?

Master List of Materials is prepared and tracked?

Materials Procurement Programme is prepared, updated and tracked?

Monthly Target is devised and distributed to site staff?

Monthly Progress Report is prepared and reported to management?

Section-4:

Quantity Survey

IPC prepared and records are available?

Subcontractor's Bills certified and records available?

Date:

Page 2 of 7

N/A

Remarks

Continued

Project:

S. No.

Available
Yes
No

Description

Section-4:

Quantity Survey

Material reconciliation is done and records are available?

Variation orders are prepared and records are available?

Financial curve tracking records are available?

Total project claims are compiled and records available?

List of borrow areas available along with quantity certified?

Approved RFAs are controlled and updated status of all RFAs is available?

Section-5:

Date:

Site Store (Civil / Mechanical)

Housekeeping is good?

MR's are available and complete in all respect?

MRs are tracked and updated status are available?

Stock Ledger / Bin Card are available and updated?

Copy of Master list of Materials is available?

Copy of Materials Approval Log is available?

DOs of Concrete / Asphalt available?

Monthly Stock Report is prepared and forwarded to Main store?

Physical verification is done and records are available?

10

Receiving inspections done and marked in DO?

11

Material Issue Slips are filled up completely and updated?

12

Material storage is satisfactory?

13

Dead stock identified and reported to Main store?

14

MSDS are received, communicated and displayed?

15

Material Test / Batch certificates are received, reviewed and accepted by competent staff?

16

List of authorized personnel to indent materials is available?

Page 3 of 7

N/A

Remarks

Continued

Project:

S. No.

Available
Yes
No

Description

Section-5:

Site Store (Civil / Mechanical)

17

Material Transfer Note is available?

18

Control are applied on returnable items issued for daily works?

19

Material expiry dates tracking system in place?

20

Chemical storage is satisfactory?

21

Scrap yard, Quarantine area, Expired materials yard etc. identified?

22

Records of damaged items in stock?

Section-6:

Draughtsman

Drawing Control Register prepared and updated?

Document Transmittal Form available?

Master Copy and Superseded drawings are properly stamped and filed separately?

Tracking records for drawing status is available?

Softwares are suitable for job and authentic versions are used?

Section-7:

Surveyor

List of Control Points available?

Regular verification of Control points is done and records are available?

Level are taken and approved Level Sheets are available?

Survey instruments are calibrated and in good condition?

Section-8:

Quality Assurance

Audit reports are available at site and previous CARs are closed out?

Monthly Quality Meeting conducted and records are available?

Date:

Page 4 of 7

N/A

Remarks

Continued

Project:

S. No.

Available
Yes
No

Description

Section-8:

Quality Assurance

Monthly NCR report is prepared and forwarded to QHSE Dept. at HO?

NCRs and NCRs closed out records are available?

CAR / NCR status log is available and updated?

CAR to Audit Ratio is updated?

Half Yearly Quality Performance review done and records are available?

Project Quality plan is prepared and is available?

QCP / ITP is prepared and is available?

10

Material Approvals are taken and MASs are available?

11

Batching Plant approval / Borrow Area approval are secured?

12

Training Records are available as per Quality plan?

13

General Inspection at site are carried out and records are available?

14

Required Codes & Standards identified and made available?

Section-9:

Date:

Quality Control - Laboratory

List of MMEs and Accessories (with Calibration / verification status) is available and updated?

Details of material type and tests to be performed in the laboratory are standardized?

MME Calibration certificates are received, reviewed and accepted by the competent staff?

Daily RFA Schedule / Register is available?

Approved Mix design of concrete and asphalt is available?

Test reports are available for FDT, Concrete, Sand, Soil, Rip Rap stones, Cover Blocks etc.

Materials sample register available?

Concrete Pour Card available and completely filled up?

Concrete cube register is available?

10

Curing tank water is clean and regularly maintained?

Page 5 of 7

N/A

Remarks

Continued

Project:

S. No.

Available
Yes
No

Description

Section-9:

Quality Control - Laboratory

11

Records of failed tests are available and analyzed?

12

MMEs are properly identified by identification nos. and maintained in good condition?

Section-10: Site works

1

Housekeeping is good and materials at site are stored properly?

Employees are wearing proper PPEs?

Tool Box done and records available?

Site staff (auditee) is aware of production norms for his activity and monthly targets?

DPRs are available with the site staff (auditee)?

Work quality at site is good?

Rebar fixing and placement is as per the approved BBS?

Shuttering and Formwork is as per the approved drawings?

Controlled copy of Approved drawing / BBS available with site staff?

10

Cover block casting records and traceability records are available?

11

Chainage and date of casting marked on structure and its parts (if casted on different dates)?

12

Curing is being done for the structures casted with in last 7 days?

13

Deshuttering is done after completion of specified time period (to be marked in Pour Card)?

14

Approved materials are used in the site works?

15

Bitumen coating / water proofing is done after completion of the 7 days of curing?

16

Equipment working in site are serviced and maintained in good condition?

Section-11: Site Workshop

1

Housekeeping is good and materials are stored properly?

Employees are wearing proper PPEs?

Date:

Page 6 of 7

N/A

Remarks

Continued
S. No.

Project:
Available
Yes
No

Description

Section-11: Site Workshop

3

Tool Box done and records available?

Oil spillage is controlled?

Preventive Maintenance Schedule is available?

Tracking record of preventive maintenance schedule is available?

Daily activity register is available?

Job cards are available?

Daily breakdown report is available?

10

Vehicle / Equipment Log sheet is available?

11

Fuel consumption reports are available?

12

Scrap items are identified and recorded and stored separately?

13

Monthly utilization report is prepared and available?

Date:

Section-12: Batching / Crusher Plant

1

Batch reports are available?

Daily Plant production reports (compiled) are available?

Material dispatched through DOs and acknowledged copies are available?

Monthly report prepared and forwarded to site QS for estimation and billing purpose?

Cement / Bitumen received vs. consumed reports are available?

Page 7 of 7

N/A

Remarks